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Agendas and Minutes

Public Arts Commission (View All)

Public Arts Commission Regular Meeting

Minutes
Friday, November 15, 2019

PUBLIC ARTS COMMISSION
REGULAR MEETING
November 15, 2019
MINUTES 
 
I.​​   CALL TO ORDER
Chair Sandra Friend called the meeting to order at 8:30 a.m. in the Siskiyou Room, 51 Winburn Way.
 
Commissioners Present:   Staff Present:
Sandra Friend
Thomas Fuhrmark
Richard Newman
Jeff Phillips
Allison Renwick
Andy Stallman
 
  Aaron Anderson, Assistant Planner
 
APRC Liaison:
Joel Heller, absent
 
Council Liaison:
Stephen Jensen
Absent Members:
Stanley Smith
   
 
  Additions to the Agenda - None
 
II.   APPROVAL OF MINUTES
  Public Arts Commission regular meeting of October 18, 2018
 
Commissioner Stallman/Newman m/s to approve the minutes of October 18, 2019.  Voice Vote: all AYES.  Motion passed. 
 
III.   PUBLIC FORUM - None
 
IV.   LIAISON REPORTS
  Council Liaison - Councilor Jensen
  Staff Liaison - Staff Liaison Anderson
o  The Velocity sculpture would be repaired by the end of the following week.
o  Update on MAP Contract. 
The purchase order was processed.  Next steps were processing the invoice and check request for the initial payment.

o  Web page communications.
 
Commissioner Friend/Renwick m/s to direct staff that email from the PAC web page shall be directed to the staff liaison who will determine if a response is appropriate or whether additional consultation is required with the chair and/or council liaison. Voice Vote: all AYES.  Motion passed. 
 
  Parks Liaison - Parks Liaison Heller - None
 
V.   NEW PROJECTS PROPOSAL
  Hub Sculpture RFQ (continued)
o  The Commission edited the RFQ for the hub sculpture.
o  Chair Friend summarized a conversation with Assistant City Administrator Adam Hanks regarding PAC funding.
o  The Commission discussed the overall project budget and what should be included.
The $25,000 award had not been determined.  It depended on scale.  The Commission discussed including lighting in the RFQ.  They decided not to include it but have a general statement on how it should be illuminated.
 
o  Including attachments in the RFQ. 
Commissioner Stallman and the MAP Committee would provide a complete summary of MAP.  Mr. Anderson would provide imagery to Commissioner Stallman.
 
o  The Commission expected to finalize the document in December.
o  The RFQ would be a Consent Agenda item when it went before the City Council.
o  The MAP Joint Committee would approve the RFQ followed by an approval from the Historic Commission.
o  Timeline.
Mr. Anderson would contact Mr. Hanks regarding the timing on the initial payment to MasterWorks.    Commissioner Stallman and Mr. Anderson would schedule a MAP Joint Committee meeting to review the RFQ.
 
o  Distributing the call to artists.
Commissioner Phillips would compile a list of websites to submit the RFQ.
 
VI.   PROJECT UPDATES
  MAP contract update (see staff liaison report)
 
VII.   PAC WORKPLAN - None
 
VIII.  OTHER BUSINESS - None
 
IX.   ADJOURNMENT
The meeting adjourned at 10:40 a.m.
 
 
Calendar
next meeting December 20
 
 

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