MINUTES FOR THE COST REVIEW AD-HOC COMMITTEE
WEDNESDAY, OCTOBER 2, 2019 3PM 5PM
COUNCIL CHAMBERS
1175 EAST MAIN STREET
I. CALL TO ORDER
Chair Dennis Slattery called the Ad-Hoc Committee Meeting was called to order at 3:00 PM.
Members present were Roberta Stebbins, Julie Akins, Paula Hyatt, Mike Morris, Jim Bachman, Stefani Seffinger and Kelly Madding. Staff Bryn Morrison was also present. Brent
II. APPROVAL OF MINUTES:
- Cost Review Ad-Hoc Committee Meeting September 4, 2019
- Cost Review Ad-Hoc Committee Meeting September 18, 2019
Stebbins/Bachman moved to approve the minutes. Discussion: None. All Ayes.
III. FINALIZE PRESENTATION ON HEALTH BENEFITS
Madding gave a brief overview and provided the Committee with handouts on Health Care Costs (see attached).
The Committee discussed:
- Medical Option 1.
- Current Plan.
- Renewal Plan.
- Health Care Cost for CIS Premiums.
- Self-insurance.
- Reserve funding.
- Future Premiums.
IV. FUTURE FINANCIAL PROJECTIONS FOR THE GENERAL FUND
Madding explained that this item will be moved to a future meeting when the projections are complete. She suggested to invite the Budget Committee when presenting this item.
Madding suggested for the Committee could discuss more regarding PERS and Health Care options or questions.
Slattery announced that the next Cost Review Ad-Hoc Committee Meeting is in Council Chambers. He spoke that it will be presentations from both Ashland Fire and Rescue and Mercy Flights.
Madding spoke that she would get the responses to questions from AFR and Mercy Flights and send them to the Committee. She spoke that if anyone has a follow up question to please email them to her.
The Committee discussed options they would like to more information about:
- PERS options and how to plan for the transition and how to communicate the transition to the citizens.
- Looking at unallocated ending fund balances.
- Review of all accounting policies.
- New employee options.
- Job process reviews.
- Prioritize the needs and wants for citizens.
- Look into general services verses added value.
- Employee time tracking.
- Staff time to be involved in a Commission.
- City Manager verses City Administrator.
The Committee discussed the Cost Review Ad-Hoc Meeting schedule.
- October 16th AFR & Mercy Flight Presentations.
- November 6th Debrief of the presentations.
V. ADJOURNMENT
The Ad-Hoc Committee was adjourned at 4:50 PM.
Respectfully submitted by:
_____________________________________
City Recorder Melissa Huhtala
Attest:
_____________________________________
Dennis Slattery
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
