Agendas and Minutes
Public Arts Advisory Committee (View All)
Public Arts Commission Regular Meeting
Agenda
Friday, June 21, 2019
CALL TO ORDER:
Chair Friend called the meeting to order at 8:30 a.m. in the Siskiyou Room, 51 Winburn Way.
Chair Friend added an update on the Velocity sculpture repair following APPROVAL OF MINUTES.
APPROVAL OF MINUTES
Chair Friend wanted the following deleted on page 2 under PAC Work Plan Update: RFQ and RFP templates – templates, “Final templates would not be ready in time for the MAP process.”
Councilor Jenson wanted “Council” removed from the first sentence under Council Liaison Report to read “Councilor Jensen provided a report on the Budget process,” on page 2.
Commissioners Smith/Stallman m/s to approve the minutes of the regular meeting May 17, 2019 as amended. Voice Vote: ALL AYES. Motion passed.
Velocity Repair
Public Works Superintendent Mike Morrison contacted the artist and the cost to replace the ball was $15,400. The replacement would take 4-6 weeks once they received approval from the City. Insurance may pay for a portion of it, but there was a $10,000 deductible for the City. They were hoping to order the replacement ball the following week if a less expensive option could not be purchased elsewhere. Public Works Department staff removed the flange that held the ball and would send it to the artist to fabricate the replacement. if a less expensive option could not be purchased elsewhere. During an inspection of the sculpture, they discovered stress cracks on the upper wide piece. It would require portable welding equipment to fix. The Commission discussed outsourcing to find a less expensive replacement for the ball with staff.
Mr. Morrison explained there were two conflicting reports on how the sculpture was damaged. The Commission discussed the damage further and LED lighting. Chair Friend would reach out to the artist. They went on to discuss public reaction, the City Council and the City’s view on security cameras and requesting permission to activate the camera by Velocity. Councilor Jenson would follow up with the city attorney and city administrator regarding a possible security camera policy.
Commissioners Stallman/Renwick m/s to have PAC request the surveillance cameras be turned on as soon as possible. Voice Vote: ALL AYES. Motion passed.
PUBLIC FORUM - None
COUNCIL LIAISON REPORT
Councilor Jensen provided a report on the balanced budget that included the forming of one or two ad hoc committees that will explore revenue enhancements and operational cost cuts. The City Council passed First Reading of the ordinance on Failure to Provide Name and Date of Birth to a Peace Officer. An annual sundown modification was added to the ordinance. The Ashland Canal project would come before City Council mid-July or early August. City staff and Council would tour Briscoe School as a possible option to move City Hall and Community Development.
NEW PROJECTS PROPOSAL - None
PROJECT UPDATES
Commissioner Stallman/Smith m/s to approve the RFP and direct the commission process under the AMC 2.29.100 for the MAP Project. Voice Vote: ALL AYES. Motion passed.
PAC WORKPLAN
OTHER BUSINESS
The Commission discussed term limits for Commissioners with staff.
ADJOURNMENT
Meeting adjourned at 9:45 a.m.
Calendar
Next meeting – August 16, 2019
Chair Friend called the meeting to order at 8:30 a.m. in the Siskiyou Room, 51 Winburn Way.
| Commissioners Present: | Staff Present: | |
| Sandra Friend Thomas Fuhrmark Jeff Phillips Allison Renwick Stanley Smith Andy Stallman |
Aaron Anderson, Assistant Planner APRC Liaison: Joel Heller, absent Council Liaison: Stephen Jensen |
|
| Absent Members: | ||
| Richard Newman |
Chair Friend added an update on the Velocity sculpture repair following APPROVAL OF MINUTES.
APPROVAL OF MINUTES
- Public Arts Commission regular meeting of May 17, 2018
- Page 2 under Project Update – MAP Project, strike the first bullet “There were now five locations for plaques,”
- Page 2 under Project Update – MAP Project, strike the second bullet “Bids for the concrete work might be under budget.”
- Page 2 under Project Update – MAP Project third bullet change, “Concerns from Haskin’s Garage regarding one of the locations were resolved,” to “Concerns from the business owner at Haskin’s Garage regarding installation dates and the impact on the business were discussed.”
- Page 2 under Project Update – MAP Project bullet 6, “Concerns from the Historic Commission that the plaques did not accurately capture the historic element,” was clarified to read “Concerns from the Historic Commission that the plaques will accurately capture the historic element.”
- Page 2 under Project Update – MAP Project bullet 8 change, “A GIS presentation by staff on walking currently available on the City website,” to “A GIS presentation by staff on Story Map options and the Historic Lithia Park Tour.”
- Page 2 under Project Update – MAP Project last bullet was changed from “Materials – buff concrete versus standard concrete," to “Discussion of buff concrete versus standard concrete.”
Chair Friend wanted the following deleted on page 2 under PAC Work Plan Update: RFQ and RFP templates – templates, “Final templates would not be ready in time for the MAP process.”
Councilor Jenson wanted “Council” removed from the first sentence under Council Liaison Report to read “Councilor Jensen provided a report on the Budget process,” on page 2.
Commissioners Smith/Stallman m/s to approve the minutes of the regular meeting May 17, 2019 as amended. Voice Vote: ALL AYES. Motion passed.
Velocity Repair
Public Works Superintendent Mike Morrison contacted the artist and the cost to replace the ball was $15,400. The replacement would take 4-6 weeks once they received approval from the City. Insurance may pay for a portion of it, but there was a $10,000 deductible for the City. They were hoping to order the replacement ball the following week if a less expensive option could not be purchased elsewhere. Public Works Department staff removed the flange that held the ball and would send it to the artist to fabricate the replacement. if a less expensive option could not be purchased elsewhere. During an inspection of the sculpture, they discovered stress cracks on the upper wide piece. It would require portable welding equipment to fix. The Commission discussed outsourcing to find a less expensive replacement for the ball with staff.
Mr. Morrison explained there were two conflicting reports on how the sculpture was damaged. The Commission discussed the damage further and LED lighting. Chair Friend would reach out to the artist. They went on to discuss public reaction, the City Council and the City’s view on security cameras and requesting permission to activate the camera by Velocity. Councilor Jenson would follow up with the city attorney and city administrator regarding a possible security camera policy.
Commissioners Stallman/Renwick m/s to have PAC request the surveillance cameras be turned on as soon as possible. Voice Vote: ALL AYES. Motion passed.
PUBLIC FORUM - None
COUNCIL LIAISON REPORT
Councilor Jensen provided a report on the balanced budget that included the forming of one or two ad hoc committees that will explore revenue enhancements and operational cost cuts. The City Council passed First Reading of the ordinance on Failure to Provide Name and Date of Birth to a Peace Officer. An annual sundown modification was added to the ordinance. The Ashland Canal project would come before City Council mid-July or early August. City staff and Council would tour Briscoe School as a possible option to move City Hall and Community Development.
NEW PROJECTS PROPOSAL - None
PROJECT UPDATES
- MAP project update Andy Stallman
- PAC Approval to direct commission Masterworks for MAP Project
Commissioner Stallman/Smith m/s to approve the RFP and direct the commission process under the AMC 2.29.100 for the MAP Project. Voice Vote: ALL AYES. Motion passed.
PAC WORKPLAN
- RFQ and RFP templates Sandy Friend
OTHER BUSINESS
The Commission discussed term limits for Commissioners with staff.
- Lantern Discussion
ADJOURNMENT
Meeting adjourned at 9:45 a.m.
Calendar
Next meeting – August 16, 2019
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