CALL TO ORDER
Williams called the meeting to order at 4:09 PM
Committee Members Present: Pat Acklin, Joe Graf, Rich Miller, Don Morris, Donna Rhee, Alex Amarotico, Darrell Boldt, John Williams
Committee Members Absent: Lesley Adams, Kate Jackson
Staff present: Paula Brown, Scott Fleury, Steve Walker, Michael Morrison, Kevin Caldwell, Taina Glick
APPROVAL OF MINUTES
March 27, 2018 approved as presented. March 26, 2019 approved as amended.
Water Treatment Plant Update – Fleury stated that HDR is set to have 30% design completed by end of May and Mortenson will have an updated cost of construction estimate at that time. Mortenson, HDR, and City staff will meet to discuss/make adjustment to the plan after which HDR will finalize the basis of design report. Initial bid package should be released in spring 2020. Construction will take approximately 2-3 years. Basis of design package should be available to committee members at the June meeting. Solar is being considered to offset some of electric consumption of the plant. Electric service redundancy is also being evaluated.
Committee members and staff discussed the need or appropriateness of a public forum at this stage. It was suggested to provide information about the project in the City Source and a press release and encourage citizens to come to the AWAC meeting before the plan goes to City Council. Project information is available on the CIP Storybook section of the City of Ashland website.
B. Pump Station Update – Fleury informed committee members that both stations are substantially complete. Caldwell added that both should be operational mid-May. When the canal comes on, testing can begin at the Terrace Street location. Brown thanked Caldwell for the management of this project and keeping the costs within budget and time. Fleury thanked Glick for maintaining compliance with loan requirements.
C. Canal Project Update – Brown informed committee members of the City Council’s request for an additional listening session (June 17), another study session (July 1), then potentially a decision on July 16. Brown indicated a survey may be sent out by Administration to gain citizen input. Acklin suggested seeking support from the climate and energy action group. Williams asked if DEQ is requiring this project. Brown indicated they are not.
A. RH2 Master Plan Schedule Update/Progress Report
o Master plan development to date review
o O&M Manual development to date review
o Current Status
o Shared vision planning – removal: This task was to determine if additional climate modeling is warranted. Committee members and staff discussed why it was originally included and if this part of the plan is still necessary. Acklin moved to omit task 15 and the shared vision model and summarize the City’s supply strategy in the systems analysis. Graf seconded. Motion passed by concession of the committee members.
Rachel Lannigan from RH2 presented the Water Master Plan. The presentation is attached.
Williams asked for clarification on the rate structure agenda topic. Brown informed group that rates will be discussed at the May meeting but provided basic information about the topic. Williams reminded the group not to discuss rates with members of the press. Brown requested that rate inquiries be forwarded to her.
FUTURE AGENDA TOPICS
May – Capital Improvement Program/Rate Structure
June – Document review and recommendations for adoption
Next Committee meeting May 28, 2019 4:00 pm
ADJOURNMENT: at 5:24 pm
Public Works Administrative Assistant