Agendas and Minutes

City Council (View All)

Council Business Meeting

Minutes
Tuesday, April 02, 2019

MINUTES FOR THE REGULAR
MEETING
ASHLAND CITY COUNCIL
Tuesday, April 2, 2019
Council Chambers
1175 E. Main Street

 
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.]

6:30 Executive Session*

*Purpose of Executive Session Item – To consult with counsel concerning the legal rights and
duties of a public body with regard to current litigation or litigation likely to be filed.

The Executive Session was adjourned at 7:05 PM.

7:00 p.m. Regular Meeting

I. CALL TO ORDER

Mayor Stromberg called the Business Meeting to order at 7:10 PM.

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

Councilor’s Graham, Akins, Seffinger, Rosenthal and Jensen were present.
Councilor Slattery was absent.

IV. MAYOR’S ANNOUNCEMENTS

Mayor Stromberg announced the current Commission and Committee vacancies.

Mayor Stromberg welcomed Steve Vincent and Brian Markison of Avista to speak regarding the
recent outage.

Mr. Markison went over the causes of the outage. He explained it was human and equipment
error. He spoke that the effected customers would be receiving a $50 credit on their next utility
bill. He also explained that Avista will be donating $25,000 to the Ashland Parks Foundation.
Avista apologized to all customers and thanked everyone for their patience.

V. CITY ADMINISTRATOR REPORT

City Administrator Kelly Madding gave an update regarding the Community Center. She
explained that facilities had seen a slightly bowed wall at the Community Center. She explained
that an engineer had looked at the structure and a report will be out in the next day or two. Due
to safety reasons the building will not be rented out at this time. Currently Staff is looking at
other options. She explained that an update will be brought back to Council.
Council discussed the importance of all City buildings being looked at on an annual basis.

VI. APPROVAL OF MINUTES

1. Study Session of March 18, 2019
2. Business Meeting of March 19, 2019

Rosenthal/Seffinger moved to approve the minutes. Discussion: None. All Ayes. Motion
passed unanimously.


VII. SPECIAL PRESENTATIONS & AWARDS

1. Independent Media Week Proclamation

Akins read the proclamation into the record (see attached).

Seffinger spoke that she is impressed with local independent film festival.

VIII. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES

Airport Conservation Forest Lands
Historic Housing and Human Srvs. Parks & Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation

IX. PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all
people wishing to speak to complete their testimony.) [15 minutes maximum]

Bruno Marcotulli – Ashland - Spoke regarding the horseshoe pit at Lithia Park (see attached).

Candy Burnhill – Ashland – Spoke regarding the monthly Public Safety Support Fee. She passed around pictures (see attached).

Huelz Gutcheon – HWY 99 – Spoke regarding reducing carbons. Spoke regarding electric vehicles and the importance of education. He suggested the City do an energy audit.

Phillip Lang – Ashland – Discussed the Americans with Disability Act and how it effects OSF (see attached).

X. CONSENT AGENDA

1. Appointment of Charisse Sydoriak to the Wildfire Safety Commission

Seffinger/Graham moved to approve the Consent Agenda. Discussion: None. All Ayes.
Motion passed unanimously.


XI. PUBLIC HEARINGS (Persons wishing to speak are to submit a “speaker request form” prior
to the commencement of the public hearing. Public hearings shall conclude at 9:00 p.m. and be
continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of
those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a
date for continuance and shall proceed with the balance of the agenda.)

XII. UNFINISHED BUSINESS

XIII. NEW AND MISCELLANEOUS BUSINESS
1. Approval of Capital Improvement Program: 2019-2038

Public Works Director Paula Brown and Public Works Deputy Scott Fleury presented Council
with a PowerPoint (see attached).

Brown thanked Karl Johnson and Tami Campos for their work on this project.

Items discussed were:
 CIP Update.
 Water Master Plan.
 Storm Water Master Plan.
 20-year Master Plan.
 Maintenance cost vs capital cost.
 General operating expenses.
 Street Fund – Roadway Improvements.
 Sidewalk and pedestrian projects.
 Small water projects.
 Wastewater Treatment Plant.
 City facilities.
 Electric.
 Long-term underground mainline.
 Priorities.

Madding thanked the Public Works Staff. She spoke in appreciation of the document.

Seffinger/Akins moved to approve the 2019-2039 Capital Improvements Program as
presented. Discussion:
Seffinger spoke to the importance of this document. Akins spoke that this document was well done and is great help in the City’s planning process. Jensen clarified that this money is not spent yet and explained that this is just a plan. Graham spoke that this is a system that we need in order for the City to do its job to making sure citizens money is being well spent. Seffinger suggested a study to come back showing how much the City is saving and not just spending. Roll Call Vote: Graham, Akins, Seffinger, Rosenthal and Jensen: YES.
Motion passed unanimously.


2. Approval of Economic Development, Cultural, Tourism, and Sustainability
Grants Ad-hoc Committee

City Recorder Melissa Huhtala gave a brief Staff report.

Council discussed the formation of the Ad-Hoc Committee.

Graham /Jensen moved to bring this item back to the next Council Business Meeting.
Discussion:
None. All Ayes. Motion passed unanimously.

XIV. ORDINANCES, RESOLUTIONS AND CONTRACTS

XV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS

Graham announced that Wildfire preparedness will begin soon to get people information on what
they can do to get ready for fire season.

XVI. ADJOURNMENT OF BUSINESS MEETING

The Business Meeting was adjourned at 8:55 PM
Respectfully submitted by:
_____________________________________
City Recorder Melissa Huhtala
Attest:
_____________________________________
Mayor Stromberg
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification
72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the
meeting (28 CFR 35.102-35.104 ADA Title I).

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