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Study Session

Minutes
Monday, February 04, 2019

CITY COUNCIL STUDY SESSION

MINUTES
Monday, February 4, 2019
Council Chambers, 1175 E. Main Street

 
Mayor Stromberg called the Study Session to order at 5:34 p.m.
 
  1. Public Input (15 minutes, maximum)
 
Lee Hood – Ashland – Spoke regarding the canal project and that there needs to be more research done before a decision is made.  She suggested to look into more creative options. 
 
Dr. Carol Voisin – Ashland – Spoke in concern about the TID canal.  She spoke in concern about trees and the cost to the citizens of Ashland. Reasons to pipe the canal is more efficient and will decrease the amount of pollutants in the water based on a study over 8 years old. She spoke that water supply is important and TID is not a reliable source. 
 
Craig Martin - Ashland – Spoke that he has enjoyed the canal for 40+ years.  Explained that the reasons for this project is to reduce contamination and water loses but this project will not do that.   He explained that seepage is the problem.  He spoke that the City has not maintained the canal and the best solution is to start maintaining it. 
 
Andrew Kubic – Ashland – Spoke regarding the Extreme Weather Shelter.  He suggested to raise the temperature margin to 32 degrees.  
 
Dennis – Ashland – He spoke against to the plan to remove and replace the canal.  He explained it will not result in reduction of water loss and no level of contamination.  He suggested to only remove portion.
 
Allison Toffer - Ashland – Spoke in support of a Resolution to raise degrees of Extreme Weather Shelter to 32 degrees.
 
Pauline Black – Ashland – Spoke that she walks on the ditch at least 2 times a week.  She spoke that she is not in support of the canal project and she spoke in support to raise the temperature for the Extreme Weather Shelter.  
 
William Shanner – Ashland –Spoke against the canal project. 
 
Michael B- Ashland – Spoke against the canal project and spoke that it would be costly to the City.  He suggested the City look at better ways to spend money. 
 
  1. Preliminary Report on the Canal Project
 
Public Works Director Paula Brown, Project Manager Kevin Caldwell and Water Conservation Specialist Julie Smitherland. Presented a PowerPoint Presentation to Council.  
 
Staff went over a PowerPoint Presentation (see attached).
 
Items discussed were:
  • Project Purpose and Benefits.
  • Map of canal.
  • Map of TID.
  • Map of Ashland Lateral Canal.
  • Map of Ashland Canal Trail Easements.
  • Canal Maintenance Issues.
  • Maintenance.
  • Public Outreach.
  • Citizen feedback. 
  • Project work completed.
  • Seepage Study.
  • Alternative 1-replacing the entire canal with new 24” pipe.
  • Alternative 2-Replace only the open canal with new pipe and rehab the existing large piped sections.
  • Alternative 3 – Replace the existing concrete liner and rehab the piped sections.
  • Alternative 4 – Do nothing. But need to do something.  Losing 62 million gallons every season.
 
  1. Extreme Weather Shelter Ordinance Discussion – 25 Minutes
 
City Administrator Kelly Madding gave a brief Staff report. 
 
Items discussed were:
  • Shelter days and times open.
  • Increasing the temperature for extreme weather.
  • Volunteers.
  • Winter Shelter verses Extreme Weather Shelter.
  • Costs.
  • Resources.
  • Statistics of how many people have been to the Winter Shelter.
 
Staff explained that this would come back to Council in early Summer. 
 
  1. Rogue Valley Metropolitan Planning Organization Intergovernmental Agreement – 10 Minutes.
 
Ms. Madding gave a brief Staff report. 
 
Council gave consensus to move forward with this agreement.  
 
The Study Session was adjourned at 7:03 PM
 
 
Respectfully submitted by:
 
____________________________________
City Recorder, Melissa Huhtala
 
 
Attest:
 
____________________________________
Mayor Stromberg
 
 
CITY COUNCIL STUDY SESSION

DRAFT AGENDA
Monday, February 4, 2019
Council Chambers, 1175 E. Main Street

 
5:30 p.m.
  1. Public Input (15 minutes, maximum)
 
  1. Preliminary Report on the Canal Project
 
  1. Extreme Weather Shelter Ordinance Discussion
 
  1. Rogue Valley Metropolitan Planning Organization Intergovernmental Agreement
 
 
 
 
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
 

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