Agendas and Minutes

Public Arts Commission (View All)

Public Arts Commission Regular Meeting

Minutes
Friday, January 18, 2019

 
ASHLAND PUBLIC ARTS COMMISSION
REGULAR MEETING
MINUTES 
January 18, 2019
 
CALL TO ORDER:
Chair Friend called the meeting to order at 8:02 a.m. in the Siskiyou Room, 51 Winburn Way.
 
 
Commissioners Present:   Staff Present:
Sandra Friend
Thomas Fuhrmark
Richard Newman
Jeff Phillips
Allison Renwick
Andy Stallman
Stanley Smith
 
  Fotini Kaufman, Assistant Planner






 
Absent Members:   Council Liaison:
    Stephen Jensen 

INTRODUCTIONS
Jeff Phillips was appointed to the Commission January 15, 2019.  Addie Davis, a student at Ashland High School, monitored the meeting for her senior project on Public Art.  Parks Commissioner Mike Gardiner was in attendance to improve coordination between the two Commissions and learn more about the Public Arts Commission.    
 
Chair Friend added an agenda item on the Velocity sculpture under Project Updates.
 
APPROVAL OF MINUTES
A.  Public Arts Commission regular meeting of December 21, 2018.
 
Commissioners Smith/Newman m/s to approve the minutes of December 21, 2018. Voice Vote:  ALL AYES. Motion passed.
 
PUBLIC FORUM - None
 
COUNCIL LIAISON REPORT  
Councilor Jensen provided a Council report on the Rogue Valley Transportation District (RVTD), current status on the Uber agreement and the Mayor who was reviewing the commission appointment process.
 
Councilor Jensen left the meeting at 8:39 a.m.
 
PROJECT UPDATES
  • Allison Ė MAP Project update
Commissioner Renwick revised the Request for Qualification (RFQ) and was waiting for feedback.  Commissioner Hovenkamp from the Historic Commission was stepping back from the project.  The Historic Commission was in the process of finding a replacement.
Parks Commissioner Gardiner thought it would be helpful for the PAC to provide the Parks Commission with a clear idea of the scope and scale of the project.
 
Ms. Kaufman explained the PAC could utilize $11,000 previously set aside from the Transient Occupancy Tax (TOT) for the marker project. Discussion on future funding required clarification from the Administration Department.  Ms.  Kaufman would contact Adam Hanks, the assistant to the city administrator. 
  • Update on Velocity
The Artist, Gordon Huether, was proposing to remove the first bounce of the sculpture located at the top of the stairs. The sculpture would have to return to the artistís studio for repair. An option was having the last bounce end at the top of stairs but at its most vertical point. The City was looking into installing a camera to monitor the sculpture. The Commission discussed possibly changing the contract language regarding damage and specifying responsible parties.
 
  • PAC commitment to create RFQ for Hub Sculpture
The Commission discussed the Hub Sculpture.
 
PAC WORK PLAN
  • Final review of Strategic Plan and scheduling of projects 
  Goals/Objectives/Strategies Completed By Commissioner(s)
  Goal 1 Complete Current Projects    
  Objective 1: Complete Phase 1, Marking Ashland Places in Historic Railroad District
Strategy 1 Provide assistance to PAC/HC MAP Project team during the process to acquire plagues for Railroad District sites
  • Review and comment on RFQ for plaque artist 
  • Provide additional assistance as requested including forwarding the recommendation of the Selection Panel to the City Council 

1st Qtr 2019



2nd Qtr 2019
Ongoing - 2nd Qtr 2019
 
  Objective 2: Begin Phase 2, Marking Ashland Places in the Historic District
Strategy 1 Assist MAP Project team in acquiring the Hub sculpture
  • Based on the project intent developed for the hub sculpture, create an RFQ
  • Utilize the process described in the RFQ to identify an artist, commission two concepts, activate a Selection Panel to provide a recommendation, seek approval by the Council, work with the artist to construct, fabricate and install the sculpture​

2nd Qtr

3rd/4th Qtr 2019

 
 
  Objective 3: Complete all remaining phases of Marking Ashland Places Ongoing
 
 
  Goal 2 Review, update and expand PAC processes    
  Objective 1: Review and improve verbiage/terminology in RFQ Template
  • Strategy 1 Referencing Corridor RFQ, identify misunderstandings that impacted PACís ability to calibrate responses from applicants
  • Strategy 2  Develop Glossary to use in RFQís
  • Strategy 3 Research RFQ templates from other cities, seeking to improve PAC template
1st Qtr 2019


1st Qtr 2019
1st Qtr 2019


Phillips

Newman & Fuhrmark
Newman & Fuhrmark
  Objective 2: Formalize a Final Project Review Process for all public art installations
  • Strategy 1 Define the Fabrication Review Process to ensure compliance with accepted design standards

2nd Qtr 2019
 
  Objective 3: Create new design standards for plaques installed with public art projects
 
3rd Qtr 2019

 
 
  Goal 3  Expand the awareness of public art    
  Objective 1: Develop a visual presentation to communicate the value of public art
  • Strategy 1 Develop a power point and script on What is public art? Why public art?
  • Strategy 2 Develop a plan for presentations​2nd Qtr 2019


2nd Qtr 2019

2nd Qtr 2019

 

Fuhrmark

Fuhrmark

Fuhrmark


 
  Objective 2 Create a framework for disseminating public art information
  • Strategy 1 Identify various categories of information to be disseminated
  • Strategy 2 Identify appropriate platforms/individuals for each category of outgoing information

2nd Qtr 2019

2nd Qtr 2019
Friend
 
  Objective 3: Expand the awareness of public arts projects
  • Strategy 1 PAC Council Liaison to do informationals at Council meetings

Ongoing
 

Council Liaison
 
  Goal 4 Strengthen relationships with other
Commissions and organizations
   
  Objective 1: Identify opportunities to expand communication and work with other Commissions and organizations
  • Strategy 1 Work with Ashland Parks Commission to locate Hub sculpture in the Historic Railroad District
  • Strategy 2 Explore opportunities within Ashland Park system (Lithia Park, neighborhood parks) for public art

Ongoing


In progress

2020

 
 
  Goal 5 Secure additional funding for future
public art projects
2020
 
 
  Objective 1: Investigate public/private partnerships  

Staff Liaison
 
  Goal 6 Identify locations and opportunities for future
public art projects
2020
 
 
 
Goal 7 Support public art opportunities for regional artists
2020

 
 
 
Commissioners Fuhrmark/Stallman m/s to adopt the 2019-2021 Strategic Plan.  Voice Vote:  ALL AYES.  Motion passed.
 
DISCUSSION ITEMS
  • Review of PAC ordinances
Chair Friend reviewed Ashland Municipal Code, Chapters 2.10, 2.17 and 2.29 with the Commission. 

ADJOURNMENT
Meeting adjourned at 10:04 a.m.
 
ANNOUNCEMENTS & INFORMATIONAL ITEMS:
Next meeting:  February 15, 2019, at 8:00 a.m.
 
Submitted by,
Fotini Kaufman
Assistant Planner

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