Agendas and Minutes

City Council (View All)

Council Business Meeting

Minutes
Tuesday, September 04, 2018

MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
September 4, 2018
Council Chambers
1175 E. Main Street
 
Note: Items on the Agenda not considered due to time constraints are automatically continued to
the next regularly scheduled Council meeting [AMC 2.04.030.E.]
 
6:30 p.m. Executive Session Labor Negotiations*
*Purpose of Executive Session Item - Conduct deliberations for labor negotiations, pursuant
to ORS 190.660(2)(e) and to conduct deliberations with persons designated by the governing
party to negotiate real property transactions, pursuant to ORS 192.660(2)(e).

Executive Session was adjourned at 7:00 PM
 
7:00 p.m. Regular Meeting
 
I. CALL TO ORDER
Mayor Stromberg called the Business Meeting to order at 7:05 PM
 
II. PLEDGE OF ALLEGIANCE
 
III. ROLL CALL
Councilor Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen were present.
 
IV. MAYOR’S ANNOUNCEMENTS
Mayor Stromberg announced the current Commission and Committee vacancies.
 
V. APPROVAL OF MINUTES
1. Study Session of August 20, 2018
2. Business Meeting of August 21, 2018
 
Rosenthal/Morris moved to approve the minutes. Discussion: None. All Ayes. Motion
passed unanimously.
 
VI. SPECIAL PRESENTATIONS & AWARDS
1. Annual Presentation by Conservation Commission
 
Conservation Commission Chair, Marni Koopman Chair and Risa Buck presented Council with
the annual presentation of the Conservation Commission. Ms. Koopman spoke that the
Commission strives to work in alignment with City Council Goals. She spoke that the
Commission will continue serving the community and supporting climate goals.
Slattery questioned their plans with the straw ban. Ms. Buck spoke that the Commission is
looking into it. Council thanked the Commission for their work.
 
VII. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES
Airport Conservation Forest Lands
Historic Housing and Human Srvs. Parks & Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation
 
VIII. PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to
enable all people wishing to speak to complete their testimony.) [15 minutes maximum]
 
Huelz Gutcheon – HWY 99 – Spoke regarding climate change and solar panels.
 
Nancy Nelson – Ashland – Spoke in concern of fire (see attached).
 
Joseph Kauth– Ashland – Spoke regarding wildfires and noxious weeds.
 
IX. CONSENT AGENDA
1. Appointment of Ellen Babin to the Historic Commission
 
2. Annual Liquor License Renewals
 
Slattery pulled this item. Chief O’Meara spoke regarding the extension of the Stop N’ Shop.
Councilor Rosenthal requested information regarding the Vinyl Club. Chief O’Meara gave an
update and explained that OLCC Inspector, Dave Luster has been investigating the Vinyl Club
and will be coming to Council to inform to give an update.
 
3. Approval of Liquor License Request for Mihama
 
4. Declaration and Authorization to Dispose of Surplus Property in Sealed Bid
Auction
 
5. Transportation SDC Methodology
 
Morris pulled this item. Morris questioned if the vehicles on the list that are 20+ years old and
under 20,000 miles are being replaced. Ms. Brown spoke that all stock is looked at look at all
stock and replace if necessary.
 
Slattery/Bachman moved to approve the Consent Agenda. Discussion: Rosenthal amended
the motion to excluded Item number 2. Slattery agreed to the amendment. All Ayes. Motion
passed unanimously.
 
Rosenthal moved to approve the eligible liquor license renewals and to forward a negative
recommendation to OLCC regarding the Vinyl Club. Slattery seconded. Discussion:
Rosenthal spoke that there have been issues at the Vinyl Club for the past 4 years and would like
to resolve the problems. Slattery/Bachman amended the motion to bring this item back with
a report from Staff regarding the Vinyl Club and the Stop and Shop Market before
October 15th. Discussion: Slattery spoke that he would like more information and
documentation from OLCC. Bachman and Jensen spoke in agreement with Slattery. Roll Call
Vote to the amendment: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen:
YES. All Ayes. Motion passed unanimously.
Roll Call Vote to the main motion: Slattery, Morris, Bachman, Seffinger, Rosenthal and
Jensen: Yes. Motion passed unanimously.
 
X. PUBLIC HEARINGS (Persons wishing to speak are to submit a “speaker request form”
prior to the commencement of the public hearing. Public hearings shall conclude at 9:00
p.m. and be continued to a future date to be set by the Council, unless the Council, by a
two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which
time the Council shall set a date for continuance and shall proceed with the balance of the
agenda.)
None
 
XI. UNFINISHED BUSINESS
None
 
XII. NEW AND MISCELLANEOUS BUSINESS
1. Contract for Approval of Water Quality Temperature Trading Phase 1.
 
City Administrator, Kelly Madding gave a Staff report.
 
Jensen/Morris moved to approve the execution of a personal services contract with The
Freshwater Trust for the Water Quality Temperature Trading Program Partnership;
Phase 1. Discussion: Seffinger spoke in appreciation of the project. Roll Call Vote:
Councilor Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES. Motion
passed unanimously.
 
2. Proposed Donation of Services from Clouser Drilling – North Mountain Park
Ms. Madding gave a Staff report. City Attorney, David Lohman spoke regarding the donation
policy that was adopted months ago. He spoke that an upgraded Ordinance will come to Council
soon.
 
Nature Center Manager, Libby VanWyhe and Parks Recreation Superintendent Rachel Dials
spoke regarding the project.
 
Bachman/Jensen moved to approve the acceptance of a donation of services from Clouser
Drilling to Ashland Parks Recreation Commission. Discussion: Bachman spoke in support of the motion. Roll Call Vote: Councilor Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES. Motion passed unanimously.
 
XIII. ORDINANCES, RESOLUTIONS AND CONTRACTS
1. Second Reading of Wildfire Mitigation Ordinance

Ms. Madding gave a Staff report. Ms. Madding spoke regarding questions from citizens
regarding insurance (see attached). She explained that this item can be postponed to give time
for Staff to bring back a report regarding insurance implications.
Council discussed options.
 
Bachman/Slattery moved to postpone the second reading of the ordinance amending
Chapters 18 of the Ashland Land Use Ordinance regarding development standards for
wildfire lands. And amending Chapter 9.04 of the Ashland Municipal Code to declare
prohibited flammable plants a nuisance. And to direct staff to bring it back in 2 weeks
along with information about some changes in language used in the Ordinance.
 
Bachman/Slattery withdrew the motion.
 
Bachman/Slattery moved to direct Staff to either bring back to Council the current
Ordinance at next meeting for second reading or bring back a modified Ordinance for first
reading in 4 weeks and provide requested information on budget impacts and insurance.
Discussion: Bachman spoke in support of the motion and the importance of getting more
information. Slattery spoke in support of the motion. Seffinger spoke to the importance of
having citizens know how to make their properties fire resistant in an affordable way. Jensen
and Morris spoke in support of the motion.
 
XIV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS
 
Seffinger regarding the new Senior Services Superintendent and that she has 20 years’
experience and will be a great addition to the Senior Center.
Bachman spoke to the importance of having citizens be informed on senior issues.
 
XV. CITY ADMINISTRATOR REPORT
 
Ms. Madding spoke that senior issues will be brought back to a future Council Meeting.
Administrative Services Director, Mark Welch spoke regarding utility billing issues. He
explained that during the software conversion there have been issues with billing and that Staff is
working hard on correcting this issue.
 
XVI. ADJOURNMENT OF BUSINESS MEETING
 
The Business Meeting was adjourned at 9:08 PM
 
Respectfully submitted by:
 
__________________________________________
City Recorder, Melissa Huhtala
 
Attest:
 
___________________________________________
Mayor Stromberg


In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY
phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City
to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104
ADA Title I).

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