Agendas and Minutes

City Council (View All)

Study Session

Minutes
Monday, August 20, 2018

CITY COUNCIL STUDY SESSION

MINUTES
Monday August 20, 2018
Council Chambers, 1175 E. Main Street

 
Mayor Stromberg called the Study Session to order at 5:30 PM.
 
Councilor Slattery, Morris, Bachman, Seffinger, Jensen and Rosenthal were present.
 
Citizens’ Budget Committee Members Garrett Furuichi, Paula Hyatt, Shane Hunter, and Pamela Lucus were present.
 
  1. Public Input (15 minutes, maximum)
 
Susan Hall, Ashland – Spoke regarding the East Nevada Bridge extension.  She thanked Public Works Director Paula Brown for her help regarding the CIP and thanked Administrative Services Director Mark Welch for always being helpful.
  
  1. First Year Budget Review
 
City Administrator Kelly Madding gave a Staff Report.
 
Mr. Furuichi requested more time to see the first year review.
 
Administrative Services Director, Mark Welch gave an overview of the First Year Review of the budget and went over a PowerPoint presentation (see attached).
 
Items discussed were:
  • General Fund Review.
  • General Fund Highlights - Property taxes came in the above budget, transient occupancy tax 6% increase, food and beverage tax 7% increase, Salary and benefits below budget.
  • Salary and Benefits 10-year review.
  • Overtime reductions.
  • Materials and Services.
  • Central Services’ Overview.
  • Central Services’ allocation study.
  • Central Services’ Contributions.
  • Central Services’ Departments.
  • Cost allocation plan.
 
For more information, you can go to: AshlandOR.OpenGov.com
 
  1. Second Year Forecast and Planning - Central Service and Enterprises
 
Public Works Director Paula Brown went over a PowerPoint (see attached).
 
Items discussed were:
  • Public Works budget.
  • Year one end 2017-2018. 
  • Year two look ahead 2018-2019.
  • Water treatment plant. 
  • Budget allocation.
  • Upcoming projects and execution.
 
Thomas McBartlett Interim Director of Electric went over a PowerPoint presentation (see attached).
 
Items discussed were:
  • How are rates and increases are determined.
  • Upgrade system changes.
  • Current rate structure.
  • Rate calculations.
  • Electric updates for FY 2018.
  • Upcoming projects for FY 2019
  • Complete SCADA Upgrades.
 
  1. City Administrator Updates
 
Ms. Madding spoke that Staff has been working with Slattery and Bachman regarding the winter shelter.  She spoke that she would bring information to Council at a future meeting.   
 
The Study Session adjourned to Executive Session at 6:55 PM
 
  1. Executive Session – Immediately following conclusion of study session*
 
*Purpose of Executive Session Item - C
 
The Executive Session adjourned at 7:25 PM
 
Respectfully submitted by:
 
__________________________________________
City Recorder, Melissa Huhtala
 
 
Attest:
 
__________________________________________
Mayor Stromberg

 
 
 
 
 
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
 

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