Agendas and Minutes

City Council (View All)

Council Business Meeting

Minutes
Tuesday, August 07, 2018

MINUTES FOR THE COUNCIL BUSINESS MEETING
ASHLAND CITY COUNCIL
August 7, 2018
Council Chambers
1175 E. Main Street

 
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.]
 
7:00 p.m.  Regular Meeting
 
  1. CALL TO ORDER
 
Mayor Stromberg called the Business Meeting to order at 7:10 PM
 
  1. PLEDGE OF ALLEGIANCE
 
  1. ROLL CALL
 
Councilor Bachman, Morris, Jensen, Slattery, Seffinger and Rosenthal were present.
 
  1. MAYOR’S ANNOUNCEMENTS
 
The Mayor welcomed Ashland’s new City Administrator, Kelly Madding.
 
Mayor Stromberg announced Commission/Committee vacancies.
 
  1. APPROVAL OF MINUTES
    1. Study Session of July 16, 2018
    2. Business Meeting of July 17, 2018
 
Morris/Bachman moved to approve the minutes.  Discussion:  None.  All Ayes.  Motion passed unanimously.
 
  1. SPECIAL PRESENTATIONS & AWARDS
None
 
  1. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES
Airport Conservation Forest Lands
Historic Housing and Human Srvs. Parks & Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation  
 
  1. PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum]
 
Eric Anderson – Ashland – Spoke regarding his curb being removed and replaced with blacktop.  He explained his communication with City Staff and was not happy.  He questioned what he could do to remedy this situation.  City Administrator, Kelly Madding suggested he send pictures to Council and contact City Administration.
 
Huelz Gutcheon – HWY 99 – Spoke regarding over growing in food, safety and finances.  He spoke regarding climate change. He spoke regarding population growth. 
 
  1. CONSENT AGENDA
    1. Appointment of Barbara Knox to the Band Board
 
Seffinger/Rosenthal moved to appoint Barbara Knox to the Band Board.  Discussion:  None.  All Ayes.  Motion passed unanimously.
 
  1. PUBLIC HEARINGS (Persons wishing to speak are to submit a “speaker request form” prior to the commencement of the public hearing.  Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.)
 
  1. UNFINISHED BUSINESS
    1. Affordable Housing Trust Fund Remaining Balance Recommendation and Additional CDBG proposal
 
City Administrator, Kelly Madding gave a Staff report.  If additional funding should go to Maslow Project and St. Vincent De Paul. 
 
Slattery/Rosenthal moved to award $3,563 in Affordable Housing Trust Funds to St. Vincent de Paul and $2,124 in Affordable Housing Trust Funds to Maslow Project. Discussion:  Slattery spoke he was in favor to do this from the beginning and that it is an effective use money for the Community.  Rosenthal spoke that the rationale of awarding this can be in good use right now but the issue he has is procedural.  He spoke that they did not apply for the funding properly.  Morris spoke against the motion.  Ms. Reid explained that the Housing and Human Services Commission reviewed the applications.  She spoke that they both received funds for social service activities and felt they had enough funding from the City to continue to do the good work that they are doing. Bachman spoke that she was opposed to this option at the initial meeting since the two agencies did not apply for the funding but Options for Homeless Residents of Ashland (ORA) did.  She spoke that she was a Council Liaison to the Housing and Human Services Commission and felt the money was being appropriately allocated.   She spoke to the importance of having reserves to meet needs for other projects. Jensen spoke he will vote against this motion and will honor the recommendation of the Housing and Human Services Commission.  Slattery spoke he appreciates the work of the Housing and Human Services Commission and that he would just like to see the money out there used in areas where people struggling and in need. Roll Call Vote:  Councilor Morris, Bachman, Seffinger and Jensen: NO.  Councilor Slattery and Rosenthal: YES.  Motion Fails 2/4
 
  1. NEW AND MISCELLANEOUS BUSINESS
  1. CDBG Funding Request – Housing Safety for Senior/Disabled
 
Ms. Madding gave a brief Staff report.
 
Fire Chief D’Orazi and Linda Reid came to answer questions.
 
Bachman questioned Chief D’Orazi how this would be advertised in such a short period of time. Chief D’Orazi spoke the advertising will be ongoing.  He spoke that they are working with the senior center, posting on the website and sending out direct mailings. Ms. Reid spoke that Board Members do outreach and spoke to the importance of “word of mouth”.   
 
Rosenthal questioned if this was funded what the carryover would be.  Ms. Reid answered $35,000. 
 
Bachman questioned if this program would be available for seniors in mobile homes.  Ms. Reid answered yes. 
 
Jensen questioned the process if someone called in and needed help.  Executive Director of Age Innovators, Sharon Johnson explained that within a week they do a fall risk assessment and act accordingly.  
 
Bachman/Seffinger moved to approve the Program utilizing $50,000 in available CDBG funds. Discussion: Bachman spoke to the importance of the program and to do all we can to prevent falls.  She spoke that it is important to keep this going in the years ahead.  Seffinger questioned if an ambulance was called after a fall would it trigger an assessment.  Ms. Reid answered yes.   Seffinger spoke that this is a great program.  Morris spoke in appreciation of the program.  Roll Call Vote:  Councilor Rosenthal, Seffinger, Slattery, Jensen, Morris and Bachman: YES.  Motion passed unanimously.  
 
  1. ORDINANCES, RESOLUTIONS AND CONTRACTS
    1. Adoption of Updates to Emergency Operations Plan
 
Ms. Madding gave a brief Staff report.
 
Rosenthal spoke that this was a 300+ page report and asked Chief D’Orazi to go over the key things that were changed in this Plan.
 
Chief D’Orazi explained that no updates have happened since 2012.  He spoke that the plan used to be over 700 pages and many of the updates were removing outdated items and duplicated items. He explained that the plan was reviewed with every department as well as the County and the State.  He spoke that the Plan shouldn’t go more than 2 years without an update.  He spoke that there is a training for citizens being planned in September.
 
Seffinger spoke in support of the plan but also in concern of line of succession.  Chief D’Orazi spoke that that can be easily changed.   
 
Bachman/Jensen moved to adopt Resolution No. 2018-26 amending the Plan. Discussion:  Bachman spoke in support of motion and that it is very timely and that it is important to keep this up to date.  Jensen spoke in agreement with Bachman. Roll Call Vote:  Councilor Rosenthal, Seffinger, Slattery, Jensen, Morris and Bachman: YES.  Motion passed unanimously. 
 
 
  1. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
 
  1. ADJOURNMENT OF BUSINESS MEETING
 
The Business Meeting was adjourned at 8:05 PM
 
 
Respectfully submitted by:
 
_________________________________________________
City Recorder, Melissa Huhtala
 
 
Attest:
 
________________________________________________
Mayor Stromberg
 
 
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
 

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