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Agendas and Minutes

System Development Charge (SDC) Review Committee (View All)

System Development Charge (SDC) Review Committee Meeting

Tuesday, June 12, 2018

Ashland System Development Charge Review Committee
  June 12, 2018 
Brown meeting began at 3:00 PM                                                          
Members Present: Troy Brown Jr., Dan Jovick, Jac Nickels, Russ Silbiger
Staff Present: Paula Brown, Scott Fleury, Brandon Goldman, Mark Welch and Tara Kiewel
Consultant Present: Deb Galardi, Galardi Rothstein Group
Council Liaison Present: Rich Rosenthal
Introductions – Roundtable introductions of members and staff.
Project Background and Objectives – Brown gave the background on Transportation System Development Charges (TSDCs). New fees were implemented on July 1, 2017. After receiving several commercial permits and implementing the fees Brown felt they should be reviewed. She asked Council to repeal the new fees, and re-establish the previous TSDCs. Brown would like the Committee to review and to ensure we are correctly assessing commercial activities and are following appropriate procedures. The goal is to have a defensible and appropriate TSDCs.
Transportation SDC Fundamentals- Deb Galardi, Galardi Rothstein Group - see attached presentation.      
The Committee is being asked to evaluate how fees are calculated and to consider the cost of future growth needs. The Committee will be discussing State law requirements, industry standards, and data sources. 
SDC Assessment Options – Galardi explained all assessments are trying to determine an equitable distribution of costs. There are three types of trip adjustments; trip rates, trip rate adjustments, and trip length factors. Trip rates measure traffic impacts and are assessed to different kinds of development. The current TSDCs uses average daily trip rates. P.M. peak hour trips rates is another method used for assessment and looks at when system is the most congested to determine capacity needs. There are limited data sources on trip length assessments. 
Brown asked if other communities are using trip lengths and Galardi said the trend is going away from using this assessment. Portland and Clackamas County just removed trip length adjustments, and she recommends removing this assessment. Galardi also shared that she isn’t aware of any communities not using the pass by adjustment.
Brown doesn’t want to have SDCs or streets built for the largest traffic day of the year. If the Committee wants to look at P.M. peak it should be aware that it is a big shift. Brown asked what methodology other municipalities are using and Galardi explained it is evenly split between average daily and P.M. peak. The Committee will see examples of both assessments at the next meeting.
Brown Jr. feels like P.M. peak is geared for larger working communities and average daily trip will work better for a smaller community. He requested more data to review before the next meeting.
Silbiger asked for clarification about eligibility of projects and if studies are included. Galardi mentioned that some committees she works with do include studies. Studies that evaluate the system constraints are part of designing and building the system. Brown said this is compliance, and she will try to get a better definition for the Committee.
Jovick understands designing for peak, but feels average daily is a more equitable way to calculate fees.
Fleury mentioned that design accounts for a bigger impact automatically when looking at intersection control outside of peaks times.
Goldman mentioned SDC deferrals that will need to be considered. Brown asked for information that could sent to Galardi.
Next Steps Project- The Committee will receive a project list information highlighting changes to projects and updated costs.  Galardi will share new cost per trip with P.M. peak and average daily adjustments for review.
NEXT MEETING DATE: Tuesday June 26, 2018
   ADJOURNMENT:  Meeting Adjourned 4:30 p.m.
Respectfully submitted,
Tara Kiewel
Public Works Administrative Assistant

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