Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.]
 
Mayor Stromberg called the meeting to order at 7:05 p.m.  Regular Meeting
 
I.CALL TO ORDER
 
II.PLEDGE OF ALLEGIANCE
 
III.ROLL CALL
 
Councilor Darrow, Councilor Lemhouse, Councilor Morris and Councilor Slattery were present.  Councilor Rosenthal and Councilor Seffinger were absent.
 
IV.MAYOR’S ANNOUNCEMENTS
 
Councilor Darrow moved to postpone Item XI “Police Funding” to the next Council Meeting when there is a full Council in attendance. Councilor Slattery seconded.  Discussion:  Councilor Darrow explained the importance of this topic and for all of Council to be present. Councilor Slattery agreed.  All ayes.  Motion passed unanimously.  
 
V.APPROVAL OF MINUTES
1.   Study Session of December 4, 2017
2.   Business Meeting of December 5, 2017
 
Councilor Lemhouse moved to approve the minutes.  Councilor Darrow seconded.  Discussion:  None.  All Ayes.  Motion passed unanimously.  
 
VI.SPECIAL PRESENTATIONS & AWARDS
None
 
VII.PUBLIC FORUM Business from the audience not included on the agenda.  (Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.)  [15 minutes maximum]

Glennifer Gillespie – 251 Village Park Dr., Ashland – Submitted a letter into the record regarding McCall Drive extension (see attached). 
 
 
VIII.MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES

 
IX.CONSENT AGENDA
1.   Approval of a change order in excess of 25% for Butler Bandshell improvement and repair
 
Councilor Slattery pulled Item 1.
 
Public Works Project Manager, Kaylea Kathol gave a Staff report.  She explained that the change order was in excess of 25% of the original project cost and the reasons why.
 
2.   Liquor license application for Hiro Ramen
3.   Liquor license application for J’s Bistro on A
 
Councilor Slattery moved to approve the Consent Agenda.  Councilor Lemhouse seconded.  Discussion:  None.  All Ayes.  Motion passed unanimously. 
 
X.PUBLIC HEARINGS (Persons wishing to speak are to submit a “speaker request form” prior to the commencement of the public hearing.  Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.)
1.   Public hearing and approval of a resolution titled, “A resolution adopting a supplemental budget for changes to the 2017/19 biennial budget”
 
Finance Director, Mark Welch gave a Staff report. 
 
Mayor Stromberg opened the Public Hearing at 7:23 PM
 
Public Input:
None.
 
Mayor Stromberg closed the Public Hearing at 7:23 PM
 
Councilor Darrow moved to adopt a Resolution authorizing a 2017/19 supplemental budget.  Councilor Lemhouse seconded.  Discussion:  Councilor Darrow thanked Staff.  Roll Call Vote:  Councilor Darrow, Councilor Lemhouse, Councilor Morris and Councilor Slattery: YES.  Motion passed unanimously.  
 
XI.UNFINISHED BUSINESS
1.   Police funding
 
This item was postponed to the next Council Meeting; Tuesday, January 2^nd.
 
XII.NEW AND MISCELLANEOUS BUSINESS
1.   Budget Process Ad-Hoc Committee Report
 
Mr. Welch gave a Staff Report.  He spoke that the process will be made available to the public on the City website.
 
Council discussed the calendar. 
 
City Attorney, Dave Lohman explained that if the motion is passed it is accepting the recommendations not adopting them.  He spoke that Council would not be bound by these suggested calendar dates but the motion would be a good faith commitment to keep the dates. 
 
Councilor Slattery moved to accept the recommendations of the Budget Process Ad-Hoc Committee as presented. Councilor Lemhouse seconded.  Discussion:  Councilor Darrow spoke that the process the Ad-Hoc committee laid out is going to be great.  She spoke this process will be great in being more transparent and provide education. All Ayes.  Motion passes unanimously. 
 

1.Second reading, by title only, of two ordinances titled, “An ordinance amending AMC 2.08.020 to remove some responsibilities from Recorder’s function,” and, “An ordinance amending AMC 2.28.130 to add responsibilities to Finance Department functions”
 
Mr. Welch gave Staff Report.  Mr. Lohman spoke that the Investment Policy will be brought to Council at the next meeting.
 
Councilor Morris to approve the second reading by title only of an ordinance titled, An Ordinance Amending AMC 2.08.020 to Remove Some Responsibilities from Recorder’s Function,” and an ordinance titled, “An Ordinance Amending AMC 2.28.130 to Add Responsibilities to Finance Department Functions.  Councilor Darrow seconded.  Discussion:  None.  Roll Call Vote: Councilor Slattery, Councilor Morris, Councilor Lemhouse and Councilor Darrow: YES.  Motion passed unanimously.
 
2.   Second reading, by title only, of an ordinance titled, “An ordinance amending AMC 4.38 to conform with the Oregon Department of Revenue assessing and collecting marijuana tax, interest and penalties”
 
Councilor Darrow moved to approve the second reading, by title only, An ordinance amending AMC 4.38 to conform with the Oregon Department of Revenue assessing and collecting marijuana tax, interest and penalties.  Councilor Lemhouse seconded.  Discussion: None.  Roll Call Vote: Councilor Slattery, Councilor Morris, Councilor Lemhouse and Councilor Darrow: YES.  Motion passed unanimously.
 
3.   Approval of a resolution titled, “A resolution amending the Renewable Resource Purchase Policy”
 
Assistant to the Interim City Administrator, Adam Hanks gave a Staff report. He went over the amendments in the Resolution.  
 
Councilor Darrow moved to approve a Resolution updating the Electric Utility Renewable Resource Purchase Policy.  Councilor Morris seconded.  Discussion: Councilor Darrow thanked Staff. Roll Call Vote: Councilor Slattery, Councilor Morris, Councilor Lemhouse and Councilor Darrow: YES.  Motion passed unanimously.
 

 
Councilor Darrow spoke that the Ashland Emergency Food Bank provided approximately 250 turkey dinner boxes at Thanksgiving for local families and will be doing the same for Christmas.  She announced that the boxes will be given on Friday from 9:30 AM – 12:30 PM.
 
Councilor Lemhouse announced that the Public Works Capital Improvement Plan “Storybook” is now available on the City website.  He also thanked Staff for the work on this. 
 
                                                                                                                       
XV.ADJOURNMENT OF BUSINESS MEETING
 
The Business Meeting adjourned at 7:50 PM
 
 
Respectfully submitted by:
 
_______________________________________
City Recorder, Melissa Huhtala
 
 
Attest:
 
________________________________________
Mayor Stromberg
 
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).