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City Council (View All)

Study Session

Minutes
Monday, December 04, 2017

CITY COUNCIL EXECUTIVE SESSION
Monday, December 4, 2017
Jury Room, 1175 E. Main Street
 5:00 p.m. – for real property transaction, pursuant to ORS 190.660(2)(e)

Council adjourned the Executive Session at 5:45 PM and opened the Study Session.
 
CITY COUNCIL STUDY SESSION

MINUTES
Monday, December 4, 2017
Council Chambers, 1175 E. Main Street

 
Council President Seffinger called the meeting to order at 5:48 PM.
 
Councilor Morris, Councilor Slattery, Councilor Darrow, Councilor Lemhouse and Councilor Rosenthal were present.  Mayor Stromberg was absent.
 
I.    Public Input (15 minutes, maximum)
 
Marilyn Briggs-590 Glenview Dr., Ashland - Spoke regarding the location of City Hall.  She discussed the 3 proposed locations. She suggested concentrating on the existing location.
 
Brent Thompson -582 Allison St., Ashland – Spoke regarding consultant costs.  He explained that contractors are less expensive.  He suggested pairing down the scope of the study to save money. 
 
II.  Look Ahead review
 
Councilor Seffinger suggested to add “Update on the State of the City” to the Agenda.  Council gave consensus to add this to the Agenda.
 
Interim City Administrator, John Karns gave an overview of the Look Ahead. 
 
III. Update and discussion on City Hall recommendations
 
Mr. Karns gave brief Staff report.  He went over the 3 possible locations to be evaluated:
  • Civic Center
  • City Hall
  • Briscoe School
 
Planning Director, Paula Brown gave an update. 
 
Council discussed the following:
· Keeping City Hall downtown.
· Completing a conceptual architectural / engineering design for all 3 sites.
 
Councilor Lemhouse arrived at 6:02 PM 
 
Councilor Rosenthal spoke that he would like the most information possible in order to make the best possible decision for the Community.  He spoke that the study needs to go forward and cannot make a decision without data.
 
Council discussed cost. 
 
Council gave consensus that the Briscoe site would not be the best location but would still like to evaluate all 3 locations.   Ms. Brown explained that evaluating all 3 locations would not be much more of a cost difference.  She explained that a design study is where it gets more expensive.  
 
Council gave consensus to review all 3 locations. 
 
IV. Update on status of Public Works Master Plans
 
Ms. Brown gave a Staff report on the status of Public Works Master Plan. 
 
Ms. Brown explained that the Facilities Master Plan may need to updated soon and that Master Plan updates should be done every 5-8 years. She explained the importance of having a consultant review the Master Plans as opposed to Staff.
 
Council directed Staff to bring back another update in the future.
 
V.  Update on the State of the City
 
Council discussed possible dates and locations for the State of the City Address.  It was suggested to have the State of the City address on January 29th at the Community Center. 
 
Staff asked Council to let Administration know if January 29th would work for them and if not to send another suggested date. 
 
VI.  Adjournment
 
The Study Session was adjourned at 6:50 PM
 
 
Respectfully submitted by:
 
______________________________________________
City Recorder, Melissa Huhtala
 
 
Attest:
 
______________________________________________
Mayor Stromberg
 
 
 
 

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