1. CALL TO ORDER: 11:02AM

 

2. IN ATTENDANCE: Stephen Gagne, Tim Bewley, Tracy Peddicord, Ron Parker, Bruce Moats, Doug Kay, Alison Lerch (AF&R), Chris Chambers (AR&R). Not in attendance Stephani Seffinger (2^nd meeting missed)

 

3. INTRODUCTIONS

 

4. APPROVAL OF MINUTES: July 20, 2016 Ron moved to approve, Stephen 2^nd, all in favor.
   1. Action Items
      1. Farmers Market Table
         1. Tim and Doug sat at the table last time.  A few fire-resistant plants were added to enhance the table display.  Doug will email the Commission about future dates.

 
ACTION ITEM: Develop a short survey about changing landscapes from fire prone to fire resistant vegetation.  This can be distributed at the Farmers Market and other venues. We can use the questions in the Talking Points, and include more questions about replacing fire prone vegetation. Ron will help work on a survey and send it out via email.
 

2. Ashland Food Project/Firewise Website
   1. The website links were finalized and the information was sent out to our contact with the Ashland Food Bank. Doug will follow up with his contact.

 

5. PUBLIC FORUM

 

6. ADJUSTMENTS TO THE AGENDA
   1. Add Tasks and Responsibility per topic
      1. CWPP
      2. Farmers Market- Doug (Survey for the audience)

 

7. BUSINESS
   1. New Business
      1. Joint Commission Meeting/July 27: Tim and Stephen attended the Joint Commission Meeting on July 27^th. All parties felt that the ordinance as-is does not accomplish the goals of the Wildfire Hazard Zone Expansion. The Mayor would like to see this problem fixed in 3 years. The meeting set the stage of what we are going to be talking about in the future, and was very preliminary. The Mayor would like to have a larger education push with a smaller regulation component.

 
ACTION ITEM: Tim will follow up with Robin Pierce about the incentives that were given for the Water Conservation program.
 

2. Ongoing Business
   1. AF&R Update:
      1. Ashland Forest Resiliency (AFR)/Ashland Forest All Lands Resiliency (AFAR)
         • AFR is moving forward, Lomakatsi Restoration Project is marking trees for the next round of thinning fall 2016. There are 400 more acres of helicopter work and 200 acres of ground treatment along roads.
         • AFAR: Lomakatsi has completed 1,100 acres on private land for phase 1. An additional 2,000 acres is planned for phase 2 with 40 landowners. Both phases are in collaboration with the Natural Resource Conservation Service.
      2. Firewise
         • Open assessments and anticipated new communities in 2016 are with Park Estates, Meadow Hawk HOA, Sunnyview (Eastfield Properties HOA).  Chautauqua Trace is official. There will be 3 or 4 new communities in 2016.
   2. Update on WHZ Joint Commissions Meeting – July 27^th
      1. In New Business
   3. Ashland Wildfire Summit – September 12-13, 2016, 6:30pm @SOU Science Aud.
      1. Moving forward with promotional flyers and postcards for the 9/12/2016 lecture.  Hosted food/drink reception before the lecture at 5:45pm. All are welcome to attend.

 
ACTION ITEM: Follow up with Tim and SOU about video production
ACTION ITEM: Alison will send the Summit Agenda to the WMC
 

4. Community Wildfire Protection Plan
   1. Community Outreach Plan: Landscapers/Nursery
      • Tabled until September meeting
   2. Risk Assessment: The City just got new LiDAR data. Chris and Alison met with Colorado Springs and the City of Ashland’s GIS professional in July.  He is going to put together a model that will put the city into High, Medium, Low fire risk areas.
      • Future Ideas: Make a website for the CWPP when it is finalized.
3. Parking Lot Issues
   1. Wildfire Hazard Zone
   2. CWPP Engagement Outreach (Chamber/Firewise Communities)
   3. Branding the WMC
   4. Wildfire Commission Collateral
      1. Create an annual plan of work for the WMC
   5. Firewise Website

 

8. COMMISSIONER COMMENTS

 

9. REVIEW AND SET COMMISSION CALENDAR / NEXT MEETING
   1. Mayors Brown Bag Lunch: August 26, 2016, 12:00pm (ComDev)
   2. City Volunteer Recognition: August 28, 2016 (Oak Knoll Golf Course)
   3. AIR- Ashland Is Ready: September 10, 2016 1:00pm (SOU Stevenson Union)
   4. Paul Hessburg Evening Lecture: September 12, 2016, 5:45pm (SOU Science Auditorium)
   5. WMC/Chamber Wildfire Summit: September 13, 2016, 7:15am (Masonic Lodge)
   6. Next WMC Meeting: September 21, 2016, 11:00am (Station 1)

 

10. AGENDA ITEMS FOR SEPTEMBER 21
    1. Update on Community Survey Development

 

11. ADJOURN: 12:54 PM

 
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Office at 488-5587 (TTY phone number 1 800 735 2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).