Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room
 
REGULAR MEETING - CALL TO ORDER 6:02 p.m. – SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way
Historic Commissioners Present: Mr. Skibby, Mr. Whitford, Mr. Giordano, Ms. Kencairn, Mr. Ladygo, Mr. Emery, Ms. Renwick, Mr. Swink
Commission Members Absent:   Mr. Shostrom (E)
Council Liaison :  Carol Voisin, absent
Staff Present: Staff Liaison: Amy Gunter, Clerk: Regan Trapp
 
APPROVAL OF MINUTES:
Ms. Renwick motioned to approve minutes from May 6, 2015 and Ms. Kencairn seconded
Mr. Swink abstained, no one opposed.
 
PUBLIC FORUM:   
There was no one in the audience wishing to speak.
 
COUNCIL LIAISON REPORT: 
The Council Liaison was not present so no report was given. 
 
Mr. Skibby read aloud the procedures for public hearings
 
PLANNING ACTION REVIEW:
 
PLANNING ACTION:  PA-2015-00680                           
SUBJECT PROPERTY:  237 N. First St.
OWNER:  Ashland Food Cooperative
APPLICANT:  KenCairn Landscape Architecture (agent for owner)
DESCRIPTION:  A request for Site Review approval to reconfigure the landscape and patio areas along A Street to provide more water-efficient landscaping, improve the employee break area, and provide secure employee bicycle parking for the Ashland Community Food Store located at 237 N First Street.  The application includes requests for a Tree Removal Permit to remove two trees.   (The property is located within the Ashland Railroad Addition Historic District and the Detail Site Review Zone, and because of the building size is also subject to additional standards for large scale projects.) COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; ASSESSOR’S MAP: 39 1E 09BA; TAX LOT: 13401
 
Ms. Gunter gave the staff report on PA-2015-00680.
 
Mr. Skibby opened the public hearing to the applicants.
 
Ms. Kencairn had conflict of interest and ex-parte contact but wanted to present PA-2015-00680.  Ms. Gunter checked to make sure this was appropriate to do. After some research Ms. Kencairn presented as requested.
 
 
Ms. Kerry Kencairn, Landscape Architect at 545 A Street Suite 3, presented to the Commission.  She said the biggest change that people will see when walking up will be an elaborate ornamental landscape screen with an entry arbor creating a sense of welcome for customers.  This structure will give employees a place to be without being in view of the public.  The bikes will be secured by individual bike loops behind the wall and the break area will be shielded by hog fencing, shrubs, and a wooden fence that is 3 ft tall.   There will be only one access point for employees as the set of stairs on First Street will be taken out. 
 
Mr. Skibby closed the public hearing and opened to the Commission. 
 
Mr. Giordano motioned to approve as presented PA-2015 00680 and Mr. Swink seconded, no one opposed.
 
PLANNING ACTION:   PA-2015-00878                          
SUBJECT PROPERTY:  35 S. Pioneer St.
OWNER:  City of Ashland
APPLICANT:  Oregon Shakespeare Festival
DESCRIPTION:  A request for Site Review approval to allow exterior modifications to the Oregon Shakespeare Fesitval’s Bowmer Theater for the property located at 35 S. Pioneer St.  These modifications are associated with adding an elevator to the Bowmer Theater building as part of broader accessibility improvements and will involve an approximately 202 square foot addition to the theater building.  The application also includes a request for a Tree Removal Permit to remove a 16-inch diameter maple tree.  COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-1-D; ASSESSOR’S MAP: 39 1E 09; TAX LOT: 100
 
Ms. Gunter gave the staff report on PA-2015-00878.
 
Mr. Skibby opened the public hearing to the applicants.
 
George Cramer of 386 N. Laurel, representative of the Oregon Shakespeare Festival, spoke about the project.  Mr. Cramer stated that the only exterior change is the loss of one of the exterior windows. This project is a compatible addition that will minimize the visual impact of the Historic Bowmer Theater.  The portion of the lobby windows will project into the bricks but the roofline will not change.  The entire addition sits under the eaves of the existing building.
 
Mr. Skibby closed the public hearing and opened to the Commission. 
 
Mr. Whitford motioned to approve as presented PA-2015-00878 and Ms. Kencairn seconded.  No one opposed.
 
PLANNING ACTION:  PA-2015-00821                           
SUBJECT PROPERTY:  315 High Street
OWNER/APPLICANT:  Kenneth & Sara Pearson
DESCRIPTION:  A request for Site Review approval to convert the existing 922 square foot guest house with attached garage into an Accessory Residential Unit. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-7.5; ASSESSOR’S MAP: 39 1E 05DD TAX LOT: 7300;
 
Ms. Kencairn recused herself from discussion as she worked on this project.
 
Ms. Gunter gave the staff report on PA-2015-00821
 
Mr. Skibby opened the public hearing, since there was no one wishing to speak, he closed to the applicant and opened to the Commission.
 
Mr. Giordano motioned to approved as presented PA-2015-00821 and Mr. Swink seconded.  No one opposed.  
 
OLD BUSINESS: 
There was no old business to discuss.
.       
NEW ITEMS:
Review Board schedule.
Project Assignments for planning actions.
Historic Preservation Week wrap up
 

Mr. Skibby spoke about the tour and said that he had 19 people.  He spoke about the fact that he would like to do weekly tours that could be advertised.  These could happen mid-June through August.  Parks and Recreation and the different hotels could be notified.  Railroad Park would be the meeting spot for the walking tour that would happen every Friday at 10am starting on June 19, 2015.  An advertisement will be placed in the city source and as well as on the city website. 
 
DISCUSSION ITEMS:
Butler-Perozzi Fountain – Commissioner Skibby

 

Mr. Skibby talked to Jim Lewis on the parks commission and he said that they are not going to discuss what to do with the Butler-Perozzi Fountain for about 2 years.  Mr. Skibby thought it would be nice to have someone from the Parks Commission come and speak about it.  Ms.Kencairn spoke that her firm is looking into the restoration of the fountain.  Ms. Gunter suggested that someone from Historic attend the Parks Commission meeting and discuss the fountain project with them at the June 22 meeting.  Mr. Ladygo volunteered to attend the meeting and represent for the Historic Commission.  Mr. Ladygo will report back to the Commission during the July meeting.
 
COMMISSION ITEMS NOT ON AGENDA:
Ms. Gunter reported that the red painted asphalt in front of Pioneer Hall is temporary and Public Works is working on a plan of action for repair. Once the plan is devised, the proposal will be brought before the commission.
 
Ms. Gunter announced to the Commission that she will be leaving the City of Ashland and that this is her last meeting with the Historic Commission.  At this time, it is unknown who will be taking over as staff liaison. 

                    Review Board Schedule

                                                    Project Assignments for Planning Actions                           
 

Next meeting is scheduled for July 8, 2015, 6:00 pm.
There being no other items to discuss, the meeting adjourned at 7:15 pm
Respectfully submitted by Regan Trapp