Agendas and Minutes

Public Arts Commission (View All)

Regular Meeting

Minutes
Friday, February 20, 2015

Minutes
Public Art Commission
February 20, 2015
 
Attendance
Commissioners: Garrington, Bussell, Friend, Clark, Newman, Hanks (staff),
 
Absent:
 
Call to Order
The meeting was called to order at 8:30 a.m. 
 
Minutes: Minutes of the January 2015 meeting were approved with corrections
 
Request for SOAR banner
Debra Hofer presented an overview of the SOU SOAR Program (Southern Oregon Arts & Research) and made a request that the Commission again recommend endorsement of the event to the City Council, which would then allow for the SOAR Program to be eligible to receive approval to install a banner across East Main Street publicizing the event.  Hanks reminded the Commission that the approval is granted by the Council, but that the recommendation from the Commission is what would begin the endorsement process.
 
The Commission voted unanimously to recommend endorsement of the event and thanked Ms. Hofer for presenting and wished her well for a good event again this year.
 
North Mountain Utility Box Painting
Garrington provided a recap of the issue, noting that the Commission had decided not to make a recommendation of any of the artist submittals for the North Mountain Park utility box painting project.  Garrington stated that one option available to the Commission is to go back through the submittals and ask for an artist rework of one of the three if the Commission felt it could be altered to better suit the site and meet the desired criteria.
 
Bussell stated that she preferred to revamp the program, potentially offering additional funding for the program to improve the level of submittals and interest in the program.  Friend agreed but also added that the Commission may need to work on the process while also dealing with existing and future applications come to them rather than stopping all activity while the process is reviewed.
 
Clark added that she was interested in seeing if one of the three artists would be even interested in discussing alterations to their submittal with the Commission.  The Commission agreed that they would address the North Mountain Park issue at the next meeting.
 
 
 
 
Welcome Sign
The Commission reviewed the draft RFP and provided substantial input, edits and additions and moved to accept with changes.  Motion passed unanimously.  Garrington agreed to provide her edits to Staff to ensure edits were captured and staff would send back out the document after changes were made.
 
Earthly Goods Wall
The Commission discussed the project and the challenge of attempting to determine an appropriate budget estimate for the project.  As discussed and directed at a prior Commission meeting, each Commissioner shared their research of examples of different types of art installations in similar spaces and provided budgets from the projects researched.  Upon review of all research submittals, the Commission agreed that additional funding is needed for the project to meet its intended objectives. 
 
The Commission reviewed the draft RFQ and noted several edits/additions similar to the wording from the Welcome Sign RFQ along with some additional project specific edits.  The Commission agreed to have the RFQ come back at the next meeting for final review and approval and suggested that individual Commissioners could email Garrington or Seltzer any edits they have between now and the next meeting so the document in next month’s packet is as complete as possible for final review and approval.
 
Meeting adjourned at 9:45 a.m.

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