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November Minutes

Minutes
Thursday, November 07, 2013

TREE COMMISSION MINUTES
November 7, 2013
 
CALL TO ORDER –Ashland Tree Commission meeting was called to order at 6:04 p.m. on November 7, 2013, in the Siskiyou Room in the Community Development and Engineering Services Building located at 51 Winburn Way, Ashland, Oregon.
 
Commissioners Present Council Liaison
Ken Schmidt - ABSENT Carol Voison - ABSENT
Gregg Trunnell  
Russ Neff Staff Present
Casey Roland Michael Pina, Assistant Planner
  Anne Thayer, Parks Horticulturist - ABSENT
 
APPROVAL OF MINUTES
Russ motioned, Roland seconded the approval of the October 3, 2013 regular meeting minutes.
 
WELCOME GUESTS & PUBLIC FORUM
No guests.
 
TYPE II REVIEW
PLANNING ACTION:        2013-01505
SUBJECT PROPERTY:     31 North Mountain Avenue
APPLICANT:                       Ayala Properties, LLC
DESCRIPTION: A request for Site Review and Outline Plan approval under the Performance Standards Options Chapter 18.88 for a13 unit, 14 lot multi-family development for the property located at 31 N. Mountain Ave.  A Tree Removal Permit is requested to remove 11 trees greater than six-inches in diameter at breast height on the site. The existing building has been previously approved for demolition pending approval of a replacement plan.
COMPREHENSIVE PLAN DESIGNATION:  High Density Multi-Family Residential; ZONING: R-3; ASSESSOR’S MAP #: 39 1E 09 AD; TAX LOT: 700.
 
All members visited the site, and cited no ex parte contacts. Staff presented the staff report. The application proposes to remove a total of ten of the trees on site; nine of which are on the property with one Blue Spruce located within the North Mountain public right-of-way. The remaining trees are two Hollywood Junipers, one Cherry tree, and six Black Cottonwoods located on the west property line, ranging in size from six-inches to 16-inches DBH.
 
According to the applicants findings, the removal of identified trees are consistent with the 2006 approval and that at that time the trees were found to be in poor or fair condition. In considering the request, The Tree Commission noted that the application has proposed to mitigate the removal of the trees on the site with the planting of 14 new trees. However, the commission discussed the size of the proposed trees in both the public right-of-way and the southernmost Ash tree. In deliberating, the Commission recommended that the aforementioned trees be a minimum size of three-inch caliper, with the applicant’s agent agreeing to the recommendation. Therefore, Russ motioned, and Roland seconded, that the application be approved as submitted, with the changes as recommended to the staff advisor.
 
DISCUSSION ITEMS
Piña provided the Commission a brief recap of Public meeting law that the City’s legal department hosted last month. He added that if the need for the meeting to held again for the Tree Commission specifically, then they could look into conducting the training again.
 
The Tree of the Year ballot is live and staff has been steadily receiving ballots in the mail. The ballot is open until the end of November, when we will determine the winner at the following Tree Commission meeting. 
 
ADJOURNMENT
The meeting was adjourned at 7:07 pm.
 
Respectfully submitted by Michael Piña, Assistant Planner

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