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Agendas and Minutes

Historic Commission (View All)

Historic Commission Regular Meeting

Agenda
Wednesday, October 02, 2013

ASHLAND HISTORIC COMMISSION
Meeting Minutes
 
 
October 2, 2013
 
 
Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room
 
Call To Order – Regular Meeting, 6:05 pm Chairman Skibby
Historic Commissioners Present:  Dale Shostrom, Keith Swink, Kerry Kencairn, Allison Renwick, Sam Whitford, Tom Giordano, Terry Skibby,  Ally Phelps
Commission Members Absent: Victoria Law (u)
Council Liaison: Greg Lemhouse
High School Liaison: None Appointed
SOU Liaison: None Appointed
Staff Present: Staff Liaison: Amy Gunter
 

APPROVAL OF MINUTES:   Mr. Whitford made a motion to approve the minutes of the September 4, 2013 meeting, Ms. Renwick seconded the motion. Ms. Phelps abstained due to being absent. The minutes were approved unanimously by the remaining Commissioners.

 
PUBLIC FORUM:  There being no one to speak, the Public Forum was closed.
 
COUNCIL LIAISON REPORT:  Greg Lemhouse – Recycle Center discussion – issue is currently only a band-aid solution: From Jan – June $1.60 surcharge assessed on garbage bills to cover cost. $130,000 to run but only makes approximately $20,000. Ad Hoc Committee has been formed of three councilors, two conservation commissioners and two citizens.  Mr. Lemhouse invited the Historic Commissioners to go to the info booth on the plaza and vote for the color they would like. Painting was to start on Oct. 22 but the movie being filmed prevents that. A Second reading of the vacation rental ordinance was done with the code revisions in the R-2 / R-3 zones. R-1 people are still interested but that is a much longer process and has the biggest issues such as protect life, property rights, and equal taxation. A certain type of zoning expected when a person purchases a home in a single family area and it could create problems if we change that assumed zoning.  Mr. Lemhouse encouraged the Commission Chairman or a designee to periodically attend the City Council meeting and report on the Commission’s activities.
 
PUBLIC HEARING:
 
PA2013-01388
14 Calle Guanajuato behind 15 N Main Street
Mark McKechnie, Architect; Alan Sandler.
 
No exparte contact or conflict of interest.
 
Ms. Gunter gave the staff report. Proposed project is to construct a 1,064 sq. foot building behind 15 N Main with a 200 square foot mezzanine and a 395 sq. foot gazebo / glass mezzanine on the second floor above setback behind a roof top deck to expand the roof top space for “The Loft”. Ms. Gunter met with applicants and suggested since the building will be off the alley, the exterior should have a simpler façade and the current plans reflect those changes.
 
Neither the owner, Alan Sandler nor the architect, Mark McKechnie was present at the meeting.
 
Patrick McGuire – lives right there above the Calle and has a vested interest in the site. He was mostly concerned about the tree removal on the Calle Guanajuato and will attend the Tree Commission meeting Thursday evening.
 
Commission does not see any issues. The project was well discussed at previous meetings and the issues have been addressed.
 
Mr. Shostrom felt the elevations don’t provide enough detail. Material board, relief details (to inch & 1/2) details, mullion details, trim details, relief dimensions shall be submitted to the full commission prior to the issuance of a building permit.
 
Ms. Kencairn moved to recommend approval with the final details of the elevations including relief details (to inch & 1/2), material board, relief dimensions, mullion and window details, and trim to be presented at the November HC meeting. Mr. Swink seconded the motion and it passed unanimously.
 
DISCUSSION ITEMS:
 
 
  1. Land Use Code Revisions And Updates
Planning Manager, Maria Harris explained that the Unified land use code process took the four controlling documents and put them into one easy to read format. Over the past year the code has been redone. Proposed amendments come from the Sigel Report, from barriers to green development and issues that came up as part of routine issues that staff encounters. She pointed out that no substantive change to the criteria used by the Historic Commission has been changed.
 
B. Brochures – Discussed the mailing and distribution of the Historic Brochures. Plastic brochure holders are needed to provide better access.  Need to create a master list of who is getting them, how many, when and where. Suggestions include the hardware store, Nobel coffee, paint stores, the Rotary Club and the Chamber of Commerce.  Amy will send an email of the list from Utility Billing of contractors, designers, and engineers.   
 
 
NEW BUSINESS:
 
 
  1. Review Board Schedule
 
 
October 3   Allison, Terry, Ally
October 10 Kerry, Tom, Victoria
October 17 Terry, Kerry,
October 24 Sam, Ally,
October 31 Allison, Dale, Terry
November 7 Ally, Keith,
 
 
 
 
  1. Project Assignments for Planning Actions:
BD-2011-01029 400 Allison (Robin Biermann) New SFR  (under construction) Whitford/Renwick
BD-2011-00621 89 Oak St (Amorotico) New façade on building (under construction) Shostrom
BD-2013-00256 175 Lithia Wy (First Place Partners)  3-story mixed use building (under constr) Giordano
BD-2013-00388 522 Rock (Wallace) 4 Accessory Units  (1 under construction) Shostrom
BD-2013-00093 108 Second (Dudley Rood) CUP and Solar Waiver for 2nd story unit (under constr) Shostrom
BD-2013-00378 245 Van Ness (Nate Witemburg & Brint Borgilt) Addition (under constr) Kencairn
PA-2013-00366 57 N Main St. (North) Mix Sweet Shop entry door  (complete) Phelps
BD-2013-00718 5 B Street (Spartan Properties) New Comm Bldg  (under construction) Phelps
BD-2013-00796 15 N First (Amuse) Walk in Cooler  (under construction)  
BD-2013-01363 370 E Main (Staunton) Front Façade (under construction) Shostrom
PreApp 19 Gresham / 374 Hargadine Swink
PA-2013-01388 14 Calle Guanajuato (Sandlers) Restaurant Renwick
     
 
 
 
 
 
COMMISSION ITEMS NOT ON THE AGENDA: 
Photo boards – Commission needs to figure out an alternative as to what to do with them. If they are hung in participating businesses the Commission will have to figure out a check out system, rotation system etc. and figure out where and who. It was determined to add to this subject to the agenda next month.
 
 
 
ANNOUNCEMENTS & INFORMATIONAL ITEMS
 
Next meeting is scheduled for November 6, 2013
 
There being no other items to discuss, the meeting adjourned at 7:30 pm.
 
Respectfully submitted by Billie Boswell.
 
 

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