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Agendas and Minutes

Historic Commission (View All)

Historic Commission Regular Meeting

Wednesday, November 03, 2010


Meeting Minutes

November 3, 2010


Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room




Historic Commissioners Present:  Dale Shostrom, Terry Skibby, Keith Swink, Sam Whitford, Allison Renwick,

Tom Giordano

Commission Members Absent:  Alex Krach (e), Kerry Kencairn (e)

Council Liaison: Russ Sibilger

High School Liaison: None Appointed
SOU Liaison: None Appointed
Staff Present: Planner: Derek Severson; Clerk: Billie Boswell


It was announced that due to health issues, Commissioner Henry Baker resigned his position on the Historic Commission.  The opening would be posted on the City of Ashland website.




Mr. Giordano moved to approve the October 6, 2010 minutes as presented and the motion was seconded by Ms. Renwick. The minutes were approved unanimously.




COUNCIL LIAISON’S REPORT:  Mr. Sibilger provided an update on the Gun Club Lease.  He said the archery range was moved away and the historical areas were fenced. No further debris would be allowed to accumulate nor would any burning occur.  The City was working with the EPA for suggestions on cleanup which would not be required until the Gun Club leaves.  They are also working to include a best management practices for the new lease.




Due to technical problems getting a PowerPoint presentation working, the 400 Allison Street applicants chose to go second on the agenda.


PLANNING ACTION:          2010-01379          

SUBJECT PROPERTY:     44 Church St.

APPLICANT:                       David and Patricia Sprague

DESCRIPTION:                  A request for a Modification to an existing Conditional Use Permit, and Variance for a 50 percent reduction in required parking for a historic commercial property. COMPREHENSIVE PLAN DESIGNATION:  Downtown Commercial; ZONING: C-1-D; ASSESSOR’S MAP #: 39 1E 09BB; TAX LOT: 5501


Mr. Severson explained that the property used for parking had sold.  Mark Knox, representing the applicants said that to accommodate parking without a CUP would affect the integrity of the historic home, now used as a single-unit traveler’s accommodation.  There being one else in the audience wishing to speak, the public hearing was closed.


Mr. Skibby made a motion to recommend approval of the application as presented.  Mr. Whitford seconded the motion and it was approved unanimously.










PLANNING ACTION:          2010-00992

SUBJECT PROPERTY:     400 Allison Street

OWNER/APPLICANT:         Heiland Hoff, Architect for owner Robin Biermann         

DESCRIPTION:   A request for a Conditional Use Permit to exceed the Maximum Permitted Floor Area (MPFA) within a Historic District by 17 percent or 315 square feet.  The project consists of demolishing the existing 1,144 square foot non-historic/non-contributing duplex building and constructing a new two-story 2,183 square foot dwelling with a daylight basement and two-car garage.  (The Building Division has tentatively approved the demolition proposal subject to this land use approval.)  The application also includes a request for a Tree Removal Permit to remove eight trees six-inches in diameter at breast height (d.b.h.) or greater.COMPREHENSIVE PLAN DESIGNATION:  Low Density Multi-Family Residential; ZONING: R-2; ASSESSOR’S MAP #: 39 1E 09 BD; TAX LOT: 14200.


Mr. Severson updated the Commission that the Planning Commission had continued this action to allow the applicant to redesign.  The result was a substantial reduction in bulk and scale and the MPFA to exceed the allowable by only 8%.  The Historic Commission recommended approval of the project, noting that the applicants had done a great job in addressing the concerns expressed by the Commission last month.  The Commission recommended that the applicants consider more squared off windows on the garage door in keeping with the character of the redesign.


There being no one in the audience to speak, the public hearing was closed.


Mr. Giordano made a motion to recommend approval of the revised design with the suggestion to square off the windows on the garage door.  Mr. Whitford seconded the motion and it passed unanimously.



PLANNING ACTION:          2010-01239

SUBJECT PROPERTY:     59-85 Winburn Way

OWNER/APPLICANT:         Urban Development Services, LLC agents for Jonathan & Esther Phelps   

DESCRIPTION:   A request for a Comprehensive Plan Map Amendment and Zone Change from Single Family Residential (R-1-7.5) to Commercial Downtown (C-1-D), Physical & Environmental Constraints Review Permit, Tree Removal Permit to remove five trees, Site Review approval to construct a new 10,632 square foot café/restaurant, and a Development Agreement for the four properties located at 59-85 Winburn Way. EXISTING COMPREHENSIVE PLAN DESIGNATION:  Single Family Residential PROPOSED COMPREHENSIVE PLAN DESIGNATION:  Commercial Downtown EXISTING ZONING: R-1-7.5, PROPOSED ZONING: C-1-D; ASSESSOR’S MAP #: 39 1E 09 BC TAX LOTS: 2500, 2501, 3000 & part of #39 1E 09 TL 100


Mr. Severson described the project and commented that Staff had concerns including bulk & scale, roof shapes and mixed styles.  Staff was recommending that the Planning Commission continue the hearing.  Representing the applicants, Mark Knox, Carlos Delgado, Tom Sager and Don Sever discussed the rezone and the development agreement that would be approved by City Council.  They showed a scale model of the project, reviewed the design details of the building and described the public spaces that would be developed.


There were no further questions of the applicants.


Richard and Mary Masten, 70 Granite St., raised a concern about the height limits and how they would affect the views from Granite Street, particularly on the private lot next to the Community Development and Engineering building.


Mike Walker, 1180 Hillview, stated that he felt the current building at 85 Winburn Way was underutilized, incompatible and had no appeal.  He supported the new project.


Penny Becanis, no address, supported the project because it would offer more to the tourists.  She felt the current structure was an embarrassment.


Ron Doyle, 935 Hillview, had concerns about the Development Agreement hoping it would limit some commercial uses.  However he does support the proposed structure at 85 Winburn.  He felt it would provide a proper entry to Lithia Park.


Jackie Reed, 1040 Clay, felt the City was fortunate to have someone willing to promote public spaces and like the design that encouraged participation with the ice skating rink.


Jeff Benton, no address, supports the project as a great public space.


There being no one else wishing to speak, the public hearing was closed.


The Commissioners reopened the public hearing to ask the applicant about building heights particularly for the empty parking lot next to the Community Development & Engineering building.  Mr. Knox stated the height limit in the proposed C-1-D zone is 40 feet.  For comparison he said the Comm Dev building is 36 feet.  He suggested that the development agreement could have conditions that limit height and compatibility.  Mr. Severson said that Staff are not recommending a zone change for the entire block, only 85 Winburn Way.


The public hearing was again closed.


Chairman Shostrom read from the code the section regarding the Historic Commission purview and responsibilities and said they should consider how the project met the Site and Design Standards.  The Commissioners discussed several of the design issues on the 85 Winburn building including height, materials and mix of vernaculars, use of space, and bulk and scale. Most felt there was enough variation in height and bulk and materials to mitigate the impact.  The rezone of all four properties brought up concerns about future uses and their compatibility and impact on Lithia Park.  The consensus was that the Development Agreement be very specific to restrict or require review of any future uses by the Historic and Planning Commissions.


Mr. Giordano made a motion to recommend approval of the Site Review for this project, however they did wish to express concern that future uses of the property be considered for their compatibility with the adjacent historic resources in the Development Agreement.  The Commission was supportive of staff’s recommendation to limit the zone change to the 85 Winburn Way café-restaurant property. Mr. Whitford seconded the motion and it passed unanimously.



A.  Review Board Schedule


November 4th

Terry, Keith

November 10th (Wed)

Terry, Dale

November 18th  

Terry, Sam

November 24th (Wed)

Terry, Allison

December 2nd  

Terry, Alex, Kerry     

December 9th

Terry, Keith, Tom


C.  Project Assignments for Planning Actions – Added 400 Allison and 85 Winburn Way


160 Helman (Batzer-Comm Bldgs) {Recession Extension approved)}




175 Lithia Wy (formerly 165 Lithia) Archerd & Dresner-Mixed Use Bldg – (Expired 7/25/10)



165 W Fork – New SFR on hillside (Ashley Jensen) (Permit approved-not issued; recession extension expires 2/26/12.)



568 E Main St (McKechnie) Cucina Biazzi enclosed dining area (Permit approved-not issued; expires 8/10/10.)



426 A St (Sidney Brown) Mixed Use Bldg  (No permit yet; recession extension expires 2/28/12)



255 E Main (Ashland Elks) Balcony on rear (No permit yet; expires 8/27/10.)



163 N Pioneer (Intatto Coffee) Coffee shop & roaster  (TCO issued 3-17-10)



175 N Pioneer (Deli) Terrell   (no permit)



550 E Main (Thomashefsky) Hotel/motel – potential window/door replacements (no permit)



820 C St (Ellison) Accessory Structure



300 Vista (DeBoer) Elevator



963 C St. (Holzshu) New SFR



90 Pioneer/110 Lithia Wy (Singh) Replace doors on Lithia



400 Allison (Robin Biermann) New SFR



85 Winburn (Phelps) New Restaurant/Café




Historic Commission Goals:  Mr. Severson asked if the memo to the City Council dated January 6, 2010 still reflected the goals of Commission for the coming year.  The Commissioners agreed.



It was the unanimous decision of the Commission to adjourn the meeting at 9:25 p.m.

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