Agendas and Minutes

Parks & Recreation Commission (View All)

Parks Commission Regular Meeting Minutes

Minutes
Monday, September 27, 2010

City of Ashland

PARKS AND RECREATION COMMISSION

REGULAR MEETING

MINUTES

September 27, 2010

ATTENDANCE

Present:    Commissioners Eggers, Gardiner, Lewis, Rosenthal; City Council Liaison Jackson; Superintendent Gies

Absent:     Commissioner Noraas; Director Robertson; Superintendent Dials

CALL TO ORDER

Gardiner called the meeting to order at 7:00 p.m. at Council Chambers, 1175 E. Main Street.

APPROVAL OF MINUTES

Study Session – August 16, 2010

In the section entitled “Non-Native Vegetation Control,” Eggers corrected the spelling of the word “bowls” to “boles” (as related to Forestry and Trails Supervisor McFarland’s comment that “the trees were felled perpendicular to the slope for erosion control and ‘boles’ were retained”).

Eggers questioned how changes to commission meeting minutes were incorporated into the official minutes and filed. Dyssegard said the corrections were reflected in the regular meeting minutes of the next month. Eggers asked if the corrections could be reflected in the original set of minutes to prevent possible confusion. Dyssegard said she would check with the City Recorder and report back to the commission.

MOTION Eggers moved to approve the minutes as amended. Lewis seconded the motion.

The vote was: All yes

Regular Meeting – August 23, 2010

MOTION Eggers moved to approve the minutes as presented. Rosenthal seconded the motion.

The vote was: All yes

PUBLIC PARTICIPATION

OPEN FORUM

None

ADDITIONS OR DELETIONS TO THE AGENDA

None

UNFINISHED BUSINESS

None

NEW BUSINESS

SENIOR PROJECT PRESENTATION ON LITHIA PARK RESERVOIR MAP AND SURVEY

North Mountain Park Nature Center Education Coordinator Kari Gies introduced Ashland High School students Samantha Boehnke and Sadie Shelton and said they would present their senior project to the commission. She said the project included a Lithia Park pamphlet, map, temporary signage, and survey.

The students said their map provided two routes to the swim reservoir from the Parks office in Lithia Park and their temporary signage directed park walkers to the reservoir. They reported asking the pamphlet / map users to complete a survey. They reviewed survey results with the commission, stating that 36 respondents answered questions about their gender, age, resident / non-resident status, and others. 

Commissioners provided positive feedback and thanked the students for their presentation.

REQUEST SINGLE-SOURCE PROCUREMENT FOR HUNTER PARK TENNIS COURT LIGHTS

Gies said the FY 2010-2011 Capital Improvement Plan through the City of Ashland budget included $75,000 for the replacement of tennis court lights at Hunter Park. He said staff reviewed possible lighting options along with the commission’s “Outdoor Lighting Policy” and met with members of the tennis community to evaluate options. He said staff recommended replacing the lights with Musco “Green” lights, similar to the ones installed on the baseball field at North Mountain Park. He said staff believed they were the most efficient lights available and would adequately bring the foot candles up to recommended levels while reducing the amount of light spillage from the facilities. He said the lights were anticipated to not exceed $60,000 for Hunter Park and the price would include a 10-year warranty and re-lamping. He said the proposed lights would be compatible with the current methods used to control the Parks Department’s light operations.

Commissioners directed staff to obtain pricing information from other vendors and to provide answers for several commissioner questions before placing the item on another regular meeting agenda.

SUB-COMMITTEE and STAFF REPORTS

Neighborhood Meeting for Upper Clay Street Park

Gies said the neighborhood meeting date for the Upper Clay Street Park was set by landscape architect Kerry KenCairn for Thursday, October 7, from 6-8:00 PM in the conference room at Bellview Elementary School, 1070 Tolman Creek Road. He said KenCairn, who would run the meeting, sent out notices to residents within a quarter-mile radius from the park site.

ITEMS FROM COMMISSIONERS

Eggers asked how the commission wished to move forward with the information gathered at the dog forum on Monday, September 20. Gies said Robertson expressed interest in discussing that process with the commission at their next meeting in October. Commissioners agreed to have the “process discussion” at the October regular meeting.

Rosenthal acknowledged the packet letter from the DEQ recognizing the efforts of Parks staff to complete the work identified in an earlier DEQ report. He congratulated staff and said he hoped the contents of second DEQ letter would receive the same level of media attention as the first (more negative) letter had received.

Eggers asked when the Webclimber in Lithia Park would be returned to the children’s playground. Gies said it was still in Scotland undergoing repairs and offered to check with the manufacturer on an estimated return date.

UPCOMING MEETING DATES

  • Regular meeting set for October 18 at 7:00 p.m., Council Chambers, 1175 E. Main Street.

ADJOURNMENT– By consensus, with no further business, Gardiner adjourned the meeting at 7:55 p.m.

Respectfully submitted, Susan Dyssegard, Ashland Parks and Recreation

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