MINUTES
March 25, 2010
CALL TO ORDER – Chair Steve Hauck called the meeting to order at 4:35 p.m. at the Community Development and
Commissioners Present: |
Council Liaison |
Graham Lewis |
Eric Navickas, absent |
|
|
Aaron Benjamin |
Staff Present |
Steve Hauck |
Linda Reid, Housing Specialist |
Richard Billin |
Carolyn Schwendener, Account Clerk |
|
|
Commissioners Absent: |
|
Nick Frost |
|
APPROVAL OF MINUTES
Minutes from the January 28, 2010 meeting were approved as presented.
PUBLIC FORUM
No one present
SUBCOMMITTEE REPORTS
Sub-committee Reports
Finance – No report
Education – No report
Land Use - No report
Liaison Reports
Council – No report
Parks - No report
School Board - No report
Planning Commission - Benjamin reported that on April 6, 2010 the City Council will be making the final decision on the Croman project.
Staff - Reid explained that she reissued the RFP for the remaining CDBG funds, and received an application whose representatives are present at this meeting. Reid did a mailing for the recovery act, which has been renamed the Energy Efficiency Program. Out of the fifty-two mailings she has received fifteen replies from home owners who are interested in taking advantage of the $3,000 grant that was approved with the Recovery Act funds. Because of the great response Reid suggested that the Commission might be interested in allocating some of the regular CDBG program funds to help fill the gap. Initially the City Council allocated $30,000 to the Conservation Program and $16,500 to the Public Works department for repairs of handicapped accessible wheelchair ramps. The Public Works department was able to use other monies to do the handicapped accessible wheelchair ramp repairs. We now need to ask the council to re-allocate the $16,500 to the conservation program giving them a total of about $50,000 to do the activity, stated Reid. The request will go before the Council as a Consent Agenda item on April 20th. Reid will also need to amend the Action Plan to reflect the change.
Transportation Growth Management (TGM) Grant Application
The Planning Department has applied for a grant from TGM to create a Land Use and Transportation Plan for the
Graham/Ayars m/s motion for Hauck to sign a letter of support for this Grant Application.
Voice Vote: all AYES. Motion passed
CDBG Program Public Hearing and Award Recommendation
Reid explained that for the 2010 Community Development Block Grant year the City of
Applicant Presentation - Rich Hansen, Foundation Liaison and volunteer Charlotte Dorsey were present to represent St. Vincent De Paul. Mr. Hansen explained they have no paid employees and depend on over 250 volunteers to supply all staffing and services. Because there is no paid staff they can guarantee that 100% of the money they receive will go to help the poor in their moment of crisis. With today’s economy the needs have increased and the $30,000 would go a long way to help, stated Mr. Hansen. Their objective is to avoid homelessness.
Question and Answer Discussion -
What’s the typical profile of your clients?
The majority of people they deal with in
What percentage would you say are families with children?
50%
What percentage are single parents?
Not sure at this time but they are the minority rather then the majority.
What kind of paperwork is required?
Reid explained that she is required to report on the use of the money and show that it is being used to serve people who are 80% or below AMI. Currently St. Vincent De Paul does not require income verification and prides themselves in being blind to race, religion, color, age and creed. HUD wants to see the trends and asks for demographics, race, and female head of household, seniors, disabilities and income categories. St. Vincent De Paul will now need to record these demographics.
Do you have any statistic showing a focus on chronology age groups?
Age 0 to 17 is 28%,
Age 24 to 44 25%
Age 55 to 69 6%
Is any focus being placed on homeless youth or the elderly?
The elderly have a lot more places to be referred to for housing, thanks to the government and the Community Action Agency, ACCESS, Inc.
Typically what’s the period of time you work with a client and how many visits do you make.
In past years one visit was typically made to do an initial screening to find out the medical and other immediate need. Now with the changes in the economy and with the increase in joblessness and homelessness they are returning more often.
Graham thanked Mr. Hansen and said that as a staff of the
Billin/Ayars m/s to approve the recommendation made by City staff to “Recommend funding
New application for Capital Funds from
Reid stated this is an eligible activity as a rehabilitation of a home that will be serving, low income populations, since peoples with disabilities are presumed benefit by HUD. Though Reid has not had the sufficient time to evaluate this application it is her belief that staff will recommend to fund this project.
Applicant Presentation - Sue Crader, Executive Director of ASH and Judy Beyer Assistant Director were present to discuss their application. They are requesting $110,861.00 CDBG funds to renovate an existing structure. The organizational match is $30,994 funds and $2,700 from
ASH owns a home located on the corner of
ASH would like to create a respite home, a place where people with disabilities can spend time out of their own homes for one, two, three nights even up to 60 days. This gives caregivers a break as well as the person who needs care a break. It offers a temporary placement within their community. ASH would like the grant money so they can fix up the property to meet this need. ASH has been in business since 1982 with 26 full time employees paid at a living wage with full medically and dental benefits. This project would create 9 full time positions.
Funding will be provided primarily through creative supports and the state of
Discussion and questions -
If you don’t get the funds will this project not go forward?
It would not be easy but they will still try to make it happen. They would need to find other places to get the funds.
Graham/Billin m/s that we approve (this presentation) with the caveat that if another proposal comes in before the deadline we will reconvene with a public hearing to hear that proposal but if we don’t get another one in forget it. Roll Call Vote: Billin, Ayars, Graham and Benjamin, Yes. Motion passed
Public Hearing-Draft Consolidated Plan Review
The Consolidated plan is a document that needs to be drafted every five years for the City to continue to receive Community Development Block Grant Funds. The Consolidated plan has to encompass all activities that CDBG could undertake although the City does not intend to undertake all the activities that are eligible for CDBG funding.
Reid reviewed how the City did with the goals previously and what the new goals are. Out of the focus group meeting there were three priority goals.
1. Affordable and Workforce Housing
2. Homeless, At-Risk and Special Needs Populations
3. Economic and Community Development
Reid commented that a one item she found to be quite interesting was that the percentage of families and individuals in poverty is greater in
The Commissioners congratulated Reid on a job well done with the Consolidated Plan.
Billin/Graham m/s to recommend approval of the 2010-2014 Consolidated Plan. Roll Call Vote: Billin, Ayars, Graham and Benjamin, Yes. Motion passed
Hunger and Homelessness Forum Report
Hauck thanked
Subcommittee Discussion
This discussion was moved to next month’s meeting.
April 22nd 2010 Meeting Agenda Items and Quorum Check
Upcoming Events and Meetings
April 20th 2010 7PM City Council Meeting-CDBG Program Award
April 20th 2010 7PM City Council Meeting-Consolidated Plan Public Hearing
April 22nd 2010 4:30-6:30 PM Thursday Regular Housing Meeting
ADJOURNMENT - The meeting was adjourned at 6:35 p.m.
Respectfully submitted by,
Carolyn Schwendener
MINUTES
March 25, 2010
CALL TO ORDER – Chair Steve Hauck called the meeting to order at 4:35 p.m. at the Community Development and
Commissioners Present: |
Council Liaison |
Graham Lewis |
Eric Navickas, absent |
|
|
Aaron Benjamin |
Staff Present |
Steve Hauck |
Linda Reid, Housing Specialist |
Richard Billin |
Carolyn Schwendener, Account Clerk |
|
|
Commissioners Absent: |
|
Nick Frost |
|
APPROVAL OF MINUTES
Minutes from the January 28, 2010 meeting were approved as presented.
PUBLIC FORUM
No one present
SUBCOMMITTEE REPORTS
Sub-committee Reports
Finance – No report
Education – No report
Land Use - No report
Liaison Reports
Council – No report
Parks - No report
School Board - No report
Planning Commission - Benjamin reported that on April 6, 2010 the City Council will be making the final decision on the Croman project.
Staff - Reid explained that she reissued the RFP for the remaining CDBG funds, and received an application whose representatives are present at this meeting. Reid did a mailing for the recovery act, which has been renamed the Energy Efficiency Program. Out of the fifty-two mailings she has received fifteen replies from home owners who are interested in taking advantage of the $3,000 grant that was approved with the Recovery Act funds. Because of the great response Reid suggested that the Commission might be interested in allocating some of the regular CDBG program funds to help fill the gap. Initially the City Council allocated $30,000 to the Conservation Program and $16,500 to the Public Works department for repairs of handicapped accessible wheelchair ramps. The Public Works department was able to use other monies to do the handicapped accessible wheelchair ramp repairs. We now need to ask the council to re-allocate the $16,500 to the conservation program giving them a total of about $50,000 to do the activity, stated Reid. The request will go before the Council as a Consent Agenda item on April 20th. Reid will also need to amend the Action Plan to reflect the change.
Transportation Growth Management (TGM) Grant Application
The Planning Department has applied for a grant from TGM to create a Land Use and Transportation Plan for the
Graham/Ayars m/s motion for Hauck to sign a letter of support for this Grant Application.
Voice Vote: all AYES. Motion passed
CDBG Program Public Hearing and Award Recommendation
Reid explained that for the 2010 Community Development Block Grant year the City of
Applicant Presentation - Rich Hansen, Foundation Liaison and volunteer Charlotte Dorsey were present to represent St. Vincent De Paul. Mr. Hansen explained they have no paid employees and depend on over 250 volunteers to supply all staffing and services. Because there is no paid staff they can guarantee that 100% of the money they receive will go to help the poor in their moment of crisis. With today’s economy the needs have increased and the $30,000 would go a long way to help, stated Mr. Hansen. Their objective is to avoid homelessness.
Question and Answer Discussion -
What’s the typical profile of your clients?
The majority of people they deal with in
What percentage would you say are families with children?
50%
What percentage are single parents?
Not sure at this time but they are the minority rather then the majority.
What kind of paperwork is required?
Reid explained that she is required to report on the use of the money and show that it is being used to serve people who are 80% or below AMI. Currently St. Vincent De Paul does not require income verification and prides themselves in being blind to race, religion, color, age and creed. HUD wants to see the trends and asks for demographics, race, and female head of household, seniors, disabilities and income categories. St. Vincent De Paul will now need to record these demographics.
Do you have any statistic showing a focus on chronology age groups?
Age 0 to 17 is 28%,
Age 24 to 44 25%
Age 55 to 69 6%
Is any focus being placed on homeless youth or the elderly?
The elderly have a lot more places to be referred to for housing, thanks to the government and the Community Action Agency, ACCESS, Inc.
Typically what’s the period of time you work with a client and how many visits do you make.
In past years one visit was typically made to do an initial screening to find out the medical and other immediate need. Now with the changes in the economy and with the increase in joblessness and homelessness they are returning more often.
Graham thanked Mr. Hansen and said that as a staff of the
Billin/Ayars m/s to approve the recommendation made by City staff to “Recommend funding
New application for Capital Funds from
Reid stated this is an eligible activity as a rehabilitation of a home that will be serving, low income populations, since peoples with disabilities are presumed benefit by HUD. Though Reid has not had the sufficient time to evaluate this application it is her belief that staff will recommend to fund this project.
Applicant Presentation - Sue Crader, Executive Director of ASH and Judy Beyer Assistant Director were present to discuss their application. They are requesting $110,861.00 CDBG funds to renovate an existing structure. The organizational match is $30,994 funds and $2,700 from
ASH owns a home located on the corner of
ASH would like to create a respite home, a place where people with disabilities can spend time out of their own homes for one, two, three nights even up to 60 days. This gives caregivers a break as well as the person who needs care a break. It offers a temporary placement within their community. ASH would like the grant money so they can fix up the property to meet this need. ASH has been in business since 1982 with 26 full time employees paid at a living wage with full medically and dental benefits. This project would create 9 full time positions.
Funding will be provided primarily through creative supports and the state of
Discussion and questions -
If you don’t get the funds will this project not go forward?
It would not be easy but they will still try to make it happen. They would need to find other places to get the funds.
Graham/Billin m/s that we approve (this presentation) with the caveat that if another proposal comes in before the deadline we will reconvene with a public hearing to hear that proposal but if we don’t get another one in forget it. Roll Call Vote: Billin, Ayars, Graham and Benjamin, Yes. Motion passed
Public Hearing-Draft Consolidated Plan Review
The Consolidated plan is a document that needs to be drafted every five years for the City to continue to receive Community Development Block Grant Funds. The Consolidated plan has to encompass all activities that CDBG could undertake although the City does not intend to undertake all the activities that are eligible for CDBG funding.
Reid reviewed how the City did with the goals previously and what the new goals are. Out of the focus group meeting there were three priority goals.
1. Affordable and Workforce Housing
2. Homeless, At-Risk and Special Needs Populations
3. Economic and Community Development
Reid commented that a one item she found to be quite interesting was that the percentage of families and individuals in poverty is greater in
The Commissioners congratulated Reid on a job well done with the Consolidated Plan.
Billin/Graham m/s to recommend approval of the 2010-2014 Consolidated Plan. Roll Call Vote: Billin, Ayars, Graham and Benjamin, Yes. Motion passed
Hunger and Homelessness Forum Report
Hauck thanked
Subcommittee Discussion
This discussion was moved to next month’s meeting.
April 22nd 2010 Meeting Agenda Items and Quorum Check
Upcoming Events and Meetings
April 20th 2010 7PM City Council Meeting-CDBG Program Award
April 20th 2010 7PM City Council Meeting-Consolidated Plan Public Hearing
April 22nd 2010 4:30-6:30 PM Thursday Regular Housing Meeting
ADJOURNMENT - The meeting was adjourned at 6:35 p.m.
Respectfully submitted by,
Carolyn Schwendener
MINUTES
March 25, 2010
CALL TO ORDER – Chair Steve Hauck called the meeting to order at 4:35 p.m. at the Community Development and
Commissioners Present: |
Council Liaison |
Graham Lewis |
Eric Navickas, absent |
|
|
Aaron Benjamin |
Staff Present |
Steve Hauck |
Linda Reid, Housing Specialist |
Richard Billin |
Carolyn Schwendener, Account Clerk |
|
|
Commissioners Absent: |
|
Nick Frost |
|
APPROVAL OF MINUTES
Minutes from the January 28, 2010 meeting were approved as presented.
PUBLIC FORUM
No one present
SUBCOMMITTEE REPORTS
Sub-committee Reports
Finance – No report
Education – No report
Land Use - No report
Liaison Reports
Council – No report
Parks - No report
School Board - No report
Planning Commission - Benjamin reported that on April 6, 2010 the City Council will be making the final decision on the Croman project.
Staff - Reid explained that she reissued the RFP for the remaining CDBG funds, and received an application whose representatives are present at this meeting. Reid did a mailing for the recovery act, which has been renamed the Energy Efficiency Program. Out of the fifty-two mailings she has received fifteen replies from home owners who are interested in taking advantage of the $3,000 grant that was approved with the Recovery Act funds. Because of the great response Reid suggested that the Commission might be interested in allocating some of the regular CDBG program funds to help fill the gap. Initially the City Council allocated $30,000 to the Conservation Program and $16,500 to the Public Works department for repairs of handicapped accessible wheelchair ramps. The Public Works department was able to use other monies to do the handicapped accessible wheelchair ramp repairs. We now need to ask the council to re-allocate the $16,500 to the conservation program giving them a total of about $50,000 to do the activity, stated Reid. The request will go before the Council as a Consent Agenda item on April 20th. Reid will also need to amend the Action Plan to reflect the change.
Transportation Growth Management (TGM) Grant Application
The Planning Department has applied for a grant from TGM to create a Land Use and Transportation Plan for the
Graham/Ayars m/s motion for Hauck to sign a letter of support for this Grant Application.
Voice Vote: all AYES. Motion passed
CDBG Program Public Hearing and Award Recommendation
Reid explained that for the 2010 Community Development Block Grant year the City of
Applicant Presentation - Rich Hansen, Foundation Liaison and volunteer Charlotte Dorsey were present to represent St. Vincent De Paul. Mr. Hansen explained they have no paid employees and depend on over 250 volunteers to supply all staffing and services. Because there is no paid staff they can guarantee that 100% of the money they receive will go to help the poor in their moment of crisis. With today’s economy the needs have increased and the $30,000 would go a long way to help, stated Mr. Hansen. Their objective is to avoid homelessness.
Question and Answer Discussion -
What’s the typical profile of your clients?
The majority of people they deal with in
What percentage would you say are families with children?
50%
What percentage are single parents?
Not sure at this time but they are the minority rather then the majority.
What kind of paperwork is required?
Reid explained that she is required to report on the use of the money and show that it is being used to serve people who are 80% or below AMI. Currently St. Vincent De Paul does not require income verification and prides themselves in being blind to race, religion, color, age and creed. HUD wants to see the trends and asks for demographics, race, and female head of household, seniors, disabilities and income categories. St. Vincent De Paul will now need to record these demographics.
Do you have any statistic showing a focus on chronology age groups?
Age 0 to 17 is 28%,
Age 24 to 44 25%
Age 55 to 69 6%
Is any focus being placed on homeless youth or the elderly?
The elderly have a lot more places to be referred to for housing, thanks to the government and the Community Action Agency, ACCESS, Inc.
Typically what’s the period of time you work with a client and how many visits do you make.
In past years one visit was typically made to do an initial screening to find out the medical and other immediate need. Now with the changes in the economy and with the increase in joblessness and homelessness they are returning more often.
Graham thanked Mr. Hansen and said that as a staff of the
Billin/Ayars m/s to approve the recommendation made by City staff to “Recommend funding
New application for Capital Funds from
Reid stated this is an eligible activity as a rehabilitation of a home that will be serving, low income populations, since peoples with disabilities are presumed benefit by HUD. Though Reid has not had the sufficient time to evaluate this application it is her belief that staff will recommend to fund this project.
Applicant Presentation - Sue Crader, Executive Director of ASH and Judy Beyer Assistant Director were present to discuss their application. They are requesting $110,861.00 CDBG funds to renovate an existing structure. The organizational match is $30,994 funds and $2,700 from
ASH owns a home located on the corner of
ASH would like to create a respite home, a place where people with disabilities can spend time out of their own homes for one, two, three nights even up to 60 days. This gives caregivers a break as well as the person who needs care a break. It offers a temporary placement within their community. ASH would like the grant money so they can fix up the property to meet this need. ASH has been in business since 1982 with 26 full time employees paid at a living wage with full medically and dental benefits. This project would create 9 full time positions.
Funding will be provided primarily through creative supports and the state of
Discussion and questions -
If you don’t get the funds will this project not go forward?
It would not be easy but they will still try to make it happen. They would need to find other places to get the funds.
Graham/Billin m/s that we approve (this presentation) with the caveat that if another proposal comes in before the deadline we will reconvene with a public hearing to hear that proposal but if we don’t get another one in forget it. Roll Call Vote: Billin, Ayars, Graham and Benjamin, Yes. Motion passed
Public Hearing-Draft Consolidated Plan Review
The Consolidated plan is a document that needs to be drafted every five years for the City to continue to receive Community Development Block Grant Funds. The Consolidated plan has to encompass all activities that CDBG could undertake although the City does not intend to undertake all the activities that are eligible for CDBG funding.
Reid reviewed how the City did with the goals previously and what the new goals are. Out of the focus group meeting there were three priority goals.
1. Affordable and Workforce Housing
2. Homeless, At-Risk and Special Needs Populations
3. Economic and Community Development
Reid commented that a one item she found to be quite interesting was that the percentage of families and individuals in poverty is greater in
The Commissioners congratulated Reid on a job well done with the Consolidated Plan.
Billin/Graham m/s to recommend approval of the 2010-2014 Consolidated Plan. Roll Call Vote: Billin, Ayars, Graham and Benjamin, Yes. Motion passed
Hunger and Homelessness Forum Report
Hauck thanked
Subcommittee Discussion
This discussion was moved to next month’s meeting.
April 22nd 2010 Meeting Agenda Items and Quorum Check
Upcoming Events and Meetings
April 20th 2010 7PM City Council Meeting-CDBG Program Award
April 20th 2010 7PM City Council Meeting-Consolidated Plan Public Hearing
April 22nd 2010 4:30-6:30 PM Thursday Regular Housing Meeting
ADJOURNMENT - The meeting was adjourned at 6:35 p.m.
Respectfully submitted by,
Carolyn Schwendener