ASHLAND TREE COMMISSION

MINUTES

March 4, 2010

CALL TO ORDER – Co-Chair Zane Jones called the Ashland Tree Commission meeting to order at 6:05 p.m. on March 4, 2010, in the Siskiyou Room in the Community Development and Engineering Services Building located at 51 Winburn Way, Ashland, OR.

APPROVAL OF MINUTES

February 4, 2010 Tree Commission Minutes –   Roland / Townsend m/s to approve the minutes of February 4, 2010. Voice vote: all AYES, Motion passed.  The minutes were approved as submitted.

WELCOME GUESTS

Michael Dawkins, Planning Commissioner

TYPE I PLANNING REVIEW

PLANNING ACTIONS:  2010-00069                               

SUBJECT PROPERTY: 163 and 175 North Pioneer Street

APPLICANT:       Sichel’s Delicatessen, LLC  (Terrill, Douglas & Leslie)

DESCRIPTION:  A request for a Site Review approval to renovate the existing building at 175 North Pioneer Street into a delicatessen, and a modification of previously approved Planning Action #2009-01520 which granted Site Review approval for a coffee shop with on-site coffee roaster for the adjacent property located at 163 North Pioneer Street. COMPREHENSIVE PLAN DESIGNATION:  Commercial; ZONING: C-1; ASSESSOR’S MAP #: 39 1E 09 BB; TAX LOT: 12500 and 12600

Site Visits: Roland, Jones, Townsend

Recommendation:

1)     That a landscaping and irrigation plan in accordance with the Site Design and Use Standards shall be submitted with the Building Permit application for review and approval. The street tree shall be shown on the plan. The landscaping and irrigation shall be installed in accordance with the approved plan prior to issuance of a Certificate of Occupancy.

2)     The small street tree adjacent to the driveway shall be replaced with a larger stature street tree. The street tree shall be chosen from the Recommended Street Tree Guide and planted in accordance with the Street Tree Planting Standards from the Site Design and Use Standards Section II.

3)     An open canopy street tree that begins branching above six (6) – eight (8) above grade shall be selected and installed prior to issuance of a Certificate of Occupancy.

4)     That the applicant shall be careful of the roots of the adjacent neighboring properties trees along west property line throughout the demolition of the garage and excavation to install the paver parking areas. If roots encountered they shall be cut with a sharp saw and recovered with soil immediately.

PLANNING ACTION:        2010-00141

SUBJECT PROPERTIES: 857 Clay Street

APPLICANT:                       Douglas Fergus

DESCRIPTION:  A request for a Conditional Use Permit and Site Review approval to convert a portion of an existing, detached garage into an Accessory Residential Unit for the property located at 857 Clay Street. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-5; ASSESSOR’S MAP #: 39 1E 14BC; TAX LOTS: 4100

Site Visits: Townsend, Jones

Recommendation:

1)     The driveway shall not be moved closer to the Oak tree near Clay Street.

2)     The applicant shall plant a ground cover in the area of the removed driveway.

3)     The mistletoe shall be removed from the Oak tree.

ACTION ITEMS

Tree Walk

The Tree Commission will hold a Tree Walk in conjunction with Ashland Parks and Recreation Dept. on June 5, 2010 from 9 AM – 11 AM and will be hosted by Anne Rich and Bobby Townsend. Amy will send the form to Parks for inclusion in the new Recreation Guide. Prefer if the walk is free with no registration.

Casey’s Tree Pruning Clinic is scheduled for Saturday, March 13 from 9 – noon. Sign up through Ashland Parks and Recreation.

Arborist Roundtable

Based on the feedback Tree Commissioner’s received they will not be pursuing the roundtable discussion at this point.

DISCUSSION ITEMS

Arbor Week Planning

The City Council meeting to The Commission will place the Tree of the Year winner’s plaque at the Dogwood Tree. Amy will contact the property owners to see when the tree blooms and whether the two can be coordinated. The Commission will also place the plaque was the given to the City by ODF for the Bald Cypress planted last year as part of the Oregon Sesquicentennial, 150 trees for Oregon during Earthday.  The ceremonial Arbor Week tree will be planted at the Ashland Public Library. Amy will contact the librarians to incorporate the planting into either the Tuesday or Wednesday story time.

ITEMS FROM COMMISSIONERS

Liaison Reports:

Council: Pesticide Subcommittee: Drafting integrated pest policy for the Ashland Parks Department that will then go to technical review and public comment.

Water Curtailment Ordinance review: Right water, right use. Councilor Jackson asked if it would be appropriate to have an education component at Earth Day for water use, mulching, and deep watering methods as conservation measures. Having a mulching demo was discussed as a option.

Parks: None

New Business: Request to donate $60.00 to Ashland Parks for Earthday Event.

Current Balance - $ 395.00

ADJOURNMENT - Commissioner Jones adjourned the meeting at 7:25 PM.

Respectfully submitted by Amy Gunter, Assistant Planner