City of
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
January 25, 2010
Present: Commissioners Gardiner, Noraas, Rosenthal; Director Robertson; Superintendents Dials and Gies
Absent: Commissioners Eggers and Lewis; City Council Liaison
Gardiner called the meeting to order at 7:00 p.m. at Council Chambers,
Study Session – December 14, 2009
In the section entitled “Discuss Commission Goals and Budget Process,” under Renew Food and Beverage Tax, Noraas requested that the first bulleted item begin within the phrase, “At the November 16 study session….”
MOTION Rosenthal moved to approve the minutes as amended. Noraas seconded the motion.
The vote was: 3 yes – 0 no
Regular Meeting – December 21, 2009
Noraas reminded the commission of her absence from the December 21 regular meeting and the need to abstain from approval of the minutes.
Approval of the December 21 regular meeting minutes was tabled pending commissioner quorum.
PUBLIC PARTICIPATION
Thomas Bean,
Ron Roth,
Robertson reported speaking with Roth the previous week and then contacting the city’s risk management team. He said the team expressed concerns about possible injuries while working in
Nick Heim,
Mary-Kay Michelsen,
Kathryn Casternovia,
None
Gardiner opened the floor for nominations.
Noraas nominated Gardiner as chair for 2010. Rosenthal seconded the nomination.
The vote was: 3 yes – 0 no
Noraas nominated Rosenthal as vice-chair for 2010. Gardiner seconded the nomination.
The vote was: 3 yes – 0 no
NEW BUSINESS
Robertson welcomed Paul Nicholoson, Executive Direction of Oregon Shakespeare Festival, and invited him to speak to the commission.
Paul Nicholson said OSF contributed money to the Ashland Parks Foundation at the conclusion of profitable years to honor the special relationship between the festival and
Robertson said landscape architect Kerry KenCairn attended September 2009 commission meetings and presented workforce housing site plans for the upper
Kerry KenCairn showed the commission proposed layouts A and B --- in both overview and detailed perspectives --- and asked them to approve the forty-foot easement onto
MOTION Rosenthal moved to accept alternative A to allow the planning process to move forward. Noraas seconded the nomination.
The vote was: 3 yes – 0 no
PROPOSED 2010-2016 CAPITAL IMPROVEMENT PLAN
Robertson said state law required the commission to develop a six-year Capital Improvement Plan (CIP). He said the Food and Beverage Tax rules stipulated that funds expended from that revenue source be budgeted through the CIP. He said the CIP was administered through the Public Works Department and the Parks CIP was scheduled for presentation to council on February 2. He said the commission would have latitude to change the CIP after council approval. He said the CIP was updated annually and incorporated into the city budget.
Discussion Among Commissioners
Commissioners discussed specific items on the CIP list. Comments included:
§ Replacement of Oak Knoll Golf Course irrigation system might be misunderstood by the community due to high project cost; however, replacement necessary due to age and deterioration of system.
§
§ All items on comprehensive CIP list representative of portions of Parks system and therefore necessary for inclusion; improvements required due to safety and/or maintenance issues.
§ Funding sources for CIP projects to include Food and Beverage Tax funds, systems development charges, general fund, and bond funding.
§ Commissioner agreement to move the Croman property purchase into the Open Space Acquisition / Park Development category and evenly distribute the annual expenditures for that property acquisition to fiscal years 2011—2016.
MOTION Rosenthal moved to accept the CIP as amended. Noraas seconded the nomination.
The vote was: 3 yes – 0 no
SUB-COMMITTEE and STAFF REPORTS
Robertson reported that city councilor Kate Jackson would serve as the Parks Commission’s 2010 council liaison.
Robertson and Dials reported that a pool users’ meeting was set for Wednesday, February 3, from 6-8 PM at the
Gardiner said the Golf Course Subcommittee met on January 21 and discussed walking trail and disc golf installations, irrigation replacement, and removals of dead and dying trees along with new trees to be planted.
Robertson said the Pesticides Subcommittee met several times in the recent past and was scheduled to meet again the next day to discuss pesticide reductions and the potential for hiring a volunteer coordinator.
ITEMS FROM COMMISSIONERS
Gardiner, an Ashland Parks Foundation board member, again thanked the Oregon Shakespeare Festival for their generous donation and said the funds would be used appropriately.
UPCOMING MEETING DATES
ADJOURNMENT– By consensus, Gardiner adjourned the meeting at 8:37 p.m.
Respectfully submitted, Susan Dyssegard,