Agendas and Minutes

Parks & Recreation Commission (View All)

Parks Commission Regular Meeting Minutes

Minutes
Monday, December 21, 2009

City of Ashland

PARKS AND RECREATION COMMISSION

 

REGULAR MEETING

MINUTES

 

December 21, 2009

 

ATTENDANCE

Present:    Commissioners Eggers, Gardiner, Lewis, Rosenthal; Director Robertson

Absent:     Commissioner Noraas; City Council Liaison Silbiger; Superintendents Dials and Gies

CALL TO ORDER         

Gardiner called the meeting to order at 7:00 p.m. at Council Chambers, 1175 E. Main Street.

APPROVAL OF MINUTES

Study Session – November 16, 2009

In the section entitled “Financial and Business Plan,” under Discussion Among Commissioners, Rosenthal requested a correction in the first sentence of the second paragraph as follows: “Rosenthal suggested actively promoting citizen involvement about Parks Commission issues at Budget Committee meetings….”.

MOTION Eggers moved to approve the minutes as amended. Rosenthal seconded the motion.

The vote was: 4 yes – 0 no

Regular Meeting – November 23, 2009

Under “Approval of Minutes” for the October 26 regular meeting, Eggers said the minutes contained amendments but the sentence referencing approval did not make note of that. She suggested rephrasing the sentence to read: “Noraas moved to approve the minutes as amended.”

MOTION Rosenthal moved to approve the minutes as amended. Lewis seconded the motion.

The vote was: 4 yes – 0 no

PUBLIC PARTICIPATION

None

ADDITIONS OR DELETIONS TO THE AGENDA

None

UNFINISHED BUSINESS

COMPREHENSIVE ANNUAL FINANCIAL REPORT

Robertson said the Comprehensive Annual Financial Report (CAFR) for the year ending June 30, 2009, was presented by City of Ashland Administrative Services and Finance Director Lee Tuneberg at the November 23 regular meeting but the commission did not approve it at that time. He said staff asked the commission to send staff additional questions in advance—for forwarding to Tuneberg—but received no additional questions.

Commissioners asked several clarifying questions about the CAFR. Lewis pointed out that page ii of the Introduction included a paragraph stating: “Although the statewide ballot measure restructured the manner of accounting for property tax monies, it is anticipated that the Commission will continue to receive the same percentage of citywide tax dollars as in previous years for parks and recreation purposes.” Lewis suggested reading that sentence aloud during a budget session. Gardiner called for a motion.

MOTION Eggers moved to accept the Comprehensive Annual Financial Report for the fiscal year ending June 30, 2009. Rosenthal seconded the motion.

The vote was: 4 yes – 0 no

NEW BUSINESS

2010 Meeting calendar

Robertson said the commission established its annual meeting schedule in December of each year. He asked the commission for any changes to the proposed 2010 schedule prepared by staff. Commissioners agreed to move the December meetings back by one week to accommodate the holidays, with the study session occurring on Monday, December 13, and the regular meeting held on Monday, December 20. All other meeting dates were accepted as presented.

SUB-COMMITTEE and STAFF REPORTS

Eggers reported that the second Pesticides Subcommittee meeting occurred on December 15 and a local toxicologist attended. She said the toxicologist provided excellent feedback on the current Parks pesticide policy and usage. Robertson suggested noticing subsequent meetings and allowing community members to observe.

ITEMS FROM COMMISSIONERS

Rosenthal questioned when staff planned to meet with the aquatics community regarding the Daniel Meyer Pool. Robertson said the meeting would occur in January and staff was considering having a facilitator.

UPCOMING MEETING DATES and PROPOSED AGENDA ITEMS

  • Study session set for January 11 at 7:00 p.m., Parks office, 340 S. Pioneer Street. Topics to include:
    • Goal Setting
    • Budget Discussion
  • Joint session with council to be set for January 5 / 19 or February 2 at 7:00 p.m., Council Chambers, 1175 E. Main Street. Topic to include:
    • Property tax rate
  • Regular meeting set for January 25 at 7:00 p.m., Council Chambers, 1175 E. Main Street.

ADJOURNMENT– By consensus, with no further business, Gardiner adjourned the meeting at 7:42 p.m.

ADJOURNMENT INTO EXECUTIVE SESSION – By consensus, Gardiner adjourned into executive session at 7:45 p.m.

  • Executive Session: Employee Evaluation ORS 192.660 (1)(i)

ADJOURNMENT OUT OF EXECUTIVE SESSION – By consensus, Gardiner adjourned out of executive session at 9:15 p.m.

ADJOURNMENT– By consensus, Gardiner adjourned the meeting at 9:15 p.m.

Respectfully submitted, Susan Dyssegard, Ashland Parks and Recreation Department

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