Agendas and Minutes

Housing Commission (View All)

Minute

Minutes
Thursday, September 24, 2009

ASHLAND HOUSING COMMISSION

MINUTES

September 24, 2009

 

CALL TO ORDER

Chair Steve Hauck called the meeting to order at 4:33 p.m. at the Community Development and Engineering Services Building, 51 Winburn Way, Ashland, OR  97520.

 

Commissioners Present:

 

SOU Liaison:  None

Steve Hauck,  Chair

 

 

Graham Lewis

 

Council Liaison:  Carol Voisin

Nick Frost

 

 

Aaron Benjamin

 

Staff Present:: 

 

 

Linda Reid, Housing Specialist

 

 

Carolyn Schwendener, Account Clerk

Commissioners Absent:

 

 

Richard Billin

 

 

Regina Ayars

 

 

 

 

APPROVAL OF MINUTES

Voisin/Lewis m/s to approve the minutes of the August 27, 2009 regular meeting.  Voice Vote: All ayes, motion passed.

 

PUBLIC FORUM

No one present to speak

 

REPORTS AND UPDATES

Subcommittee Report

                Finance – None

                Education – None

                Land Use – None

               

Liaison Reports

Council – Voisin reported that the Nudity Ordinance failed.  The Council is considering banning fireworks. They will be dealing with the SOU Master Plan as well as the Riparian Ordinance.  The Council discussed the disposition of the public property located at Clay Street, a formality due to the land partition.

 

 

Parks –Hauck confirmed that the Parks Department is still working on the language regarding the use of herbicides.

 

School Board – None

 

Planning – Benjamin reported that at the September 15th Planning Commission meeting it was discussed whether to consider an eighteenth month extension to currently existing land use approvals.  The Commission had a split vote resulting in no decision being made.  Benjamin announced on Monday October 5th between 5:30 p.m. and 7:30 p.m. in the Rogue River room at Stevenson Union a public meeting will be held by SOU to look at the new Master Plan.  John Fregonese will be the moderator.   

 

SOU- None

 

Staff – None

 

Croman Site Report – Graham reported that a meeting was held but nothing has been decided as of yet. Hauck attended the last Transportation Committee meeting and the Mayor appointed him to serve on that Commission.

 

 

CITY OF MEDFORD RENTAL REGISTRY PROGRAM

Louise Dix is no longer with the City of Medford so no presentation was given.

 

BOARDS AND COMMISSIONS UPDATE ORDINANCES

Hauck stated that the Commission will submit the Ordinance changes and how they relate to Committees, Commissions and Regional Bodies. The Commission discussed the changes to the ordinance and agreed it generally was not a bad concept and consolidates things that make sense to consolidate but it takes away voting rights of all Council Liaisons. The Commission discussed how important it is for the liaison to participate in the meeting, not just observe. Some comments were; the voice of the Council Liaison is valuable to the discussions, the Commission has a greater connection/contact with the Council themselves.  Passage of the new ordinance may have the effect of discouraging the Council member from attending the meetings, why even come if you can just read the minutes?  In regard to the ordinance change, Voisin will ask the City Attorney if the liaisons would not be able to vote on the regional bodies outside of the City Commissions.

 

Lewis/Frost m/s that the Housing Commission Liaison should be a voting member of the Housing Commission. Voice Vote:  All ayes, motion passed. 

 

CDBG CAPER REPORT OVERVIEW AND PUBLIC HEARING

Reid explained the Consolidated Annual Performance Evaluation Report (CAPER) is a document the City compiles for HUD every year approximately 45 days after the close of the program year.  The CAPER summarizes the individual project status (physical and financial) of those improvements funded with CDBG funds for the Program year 2008. The City funded three projects in 2008 with CDBG funds: 

  • $345,000 in Capitol Improvement Grant Funds to complete infrastructure improvements in support of an affordable housing development being done by the Housing Authority of Jackson County
  • $10,000 to The Fair Housing Council to provide education and outreach to Ashland residents through two local fair housing trainings and ongoing support of the fair housing hotline.
  • $10,000 to The Fair Housing Council of Oregon to complete and update of the City’s Analysis of Impediments to Fair Housing Choice. 

 

Each year we quantify what the City funded and how that helped us get toward whatever goals we stated in Consolidated plan. The CAPER Report can be found on the City website at:  www.ashland.or.us/cdbgcaper2008.  

 

Reid explained that the new Consolidated Plan goals will be written for 2010-2015.  Add the Consolidated Plan Ad Hoc sub committee reports to the agenda.

 

Lewis/Voisin m/s to approve the CAPER report as presented. Roll Call Vote: Hauck, Frost, Benjamin, Voisin and Lewis. All Ayes.  Motion passed.

 

HOMELESS LIAISON POSITION OUTLINE              

Frost presented his report to the Commissioners describing the position of the Homeless Liaison. It was suggested to rename the position to Homeless and Supportive Services Liaison. Frost explained their primary duties;

 

·         Foster public knowledge and support of official City Housing programs and supportive services.

·         To recommend to the Commission Housing and Supportive Services programs based on community needs.

·         To provide feedback to the Commission about the effectiveness of Housing Commission approved or recommended Housing and Supportive Services programs.

 

Frost/Lewis m/s to create the position of the Homelessness and Supportive Services liaison in order to more effectively perform the duties and goals as laid out in the Housing Commission Charter as well as the 2005 five year consolidated plan. 

 

The Commissioners discussed this motion.  Voice Vote: All ayes. Motion approved.

 

OCTOBER 22,  2009 MEETING AGENDA ITEMS

Expiring Use and Affordable Housing Tour at the first part of the meeting. 

Voisin would like to start working on the homeless problem that is part of our community. 

 

Quorum Check – Lewis will need to leave before 6:00 p.m.

                                No reports on the filling of the two vacancies

 

UPCOMING EVENTS AND MEETINGS

                October 6, 2009 7PM City Council Meeting-HC Ordinance 1st Reading, Boards and Commissions update Ordinances.

October 19th, 2009 7PM City Council Meeting-HC Ordinance 2nd Reading, Boards & Commissions update Ordinances.

                October 22nd, 2009 4PM Tour of Expiring Use and Affordable Housing Units in the City of Ashland. 

 

                Next Housing Commission Regular Meeting

                4:00-6:00 PM; Thursday October 22, 2009 Pioneer Hall

 

ADJOURNMENT

Respectfully submitted by, Carolyn Schwendener

 

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