PARKS AND RECREATION COMMISSION
November 16, 2009
Present: Commissioners Eggers, Gardiner, Lewis, Noraas, Rosenthal; Director Robertson; Superintendents Gies
Absent: City Council Liaison Silbiger; Superintendent Dials
Gardiner called the meeting to order at 7:00 p.m. at the Parks office,
GREEN BUSINESS UPDATE
Robertson greeted members of the Green Team, including Robbin Pearce and Larry Giardina of the Conservation Division, Risa Buck of Ashland Sanitary and Recycling, and Lisa Freeman of the DEQ.
Pearce reported that the first site reviewed—toward the goal of establishing the Parks Department as a “Green Business”—was the
Longer term goals were outlined, including the installation of ClearStream containers in the park to encourage recycling, the use of the annual Household Hazardous Waste disposal event for chemical disposal, the use of latex paints and products rather than hazardous waste products, the use of fluorescent products, the installation of a whole house fan, the practice of night flushing in summer, improvements in irrigation and solar features, transportation options, and the installation of a rainwater catchment display at the Nature Center.
Pearce said the group next reviewed the Parks office and maintenance shop. For the Parks office, Giardiana suggested sealing heating ducts to prevent heat loss and shutting down the heat in the Parks office basement. Pearce said several shop areas were identified as out of compliance with DEQ regulations. She indicated that Green Business status was not attainable until all areas were brought into compliance.
For the Parks shop, Freeman spoke of a number of challenges in the categories of housekeeping, spills and releases, pesticide management, storm-water drains, sumps and washing, hazardous waste management, and universal waste management. She requested immediate attention to all unresolved issues.
Discussion Among Commissioners
Commissioners thanked the team for their efforts and asked for a list the unresolved issues. Pearce advised Parks to establish an internal Green Team comprised of representatives from every level within their organization. She indicated that the team would be responsible for identifying and addressing concerns internally before reporting back to Pearce’s team. Buck said the internal Green Team needed to focus on areas such as waste management, purchasing, recycling, energy, and water.
The commission directed staff to respond to all unresolved DEQ concerns at their earliest opportunity and to report back to the commission upon completion.
FINANCIAL AND BUSINESS PLAN
Robertson referenced the FY 2009-2010 commission goal for this category: “Working with the assistance of the Finance Department, the commission and staff will develop a long-term business, organizational, and financial plan that evaluates current funding sources and identifies future funding sources. The plan will need to identify facility needs, staffing requirements in relation to community demographics, and values. This plan will assist in the development of a long-term comprehensive master plan for the parks and recreation system. The commission will develop a report on the economic impacts of parks and recreation on the community of
Robertson said he met with Administrative Services and Finance Director Lee Tuneberg before compiling a list of questions to begin the discussion.
His questions included:
Discussion Among Commissioners
Commissioners discussed the possibility of purchasing the lower
Rosenthal suggested inviting citizens (concerned about Parks-related issues) to attend Budget Committee meetings to express their opinions. Robertson said the commission could invite Budget Committee members to attend Parks Commission budget planning sessions as well.
If the commission decided to issue a bond to purchase the lower Clay Street property, Robertson said he and the commission would meet with Tuneberg and “bond counsel” to discuss options. He said bond options included general obligation bonds (normally used by schools) or revenue bonds (voter approval not required, only action by elected commissions or councils). He said Tuneberg would be on hand at the November 23 regular meeting to present the commission’s Comprehensive Annual Financial Report and to speak to the commission about bond options, processes, and timelines.
Gardiner said he planned to schedule a meeting with the mayor to discuss several topics, including Food and Beverage Tax revenues and the upcoming budget season.
Robertson said he would talk with SOU staff about setting reasonable expectations for students’ Capstone projects relative to
Robertson referenced the FY 2009-2010 commission goal for this category: “The commission will seek new ways to communicate directly with the community. Neighborhood meetings, facility meetings, and other methods of direct ‘conversation’ will occur to allow the commission to better get a pulse of the individual neighborhoods that make up Ashland and better understand their values and needs.”
His questions included:
§ Do we proceed with our own logo or use the City of
§ Do we venture out on to our own Web sites / social network sites?
§ Do we form other focus groups like the one for the pool users?
§ Do we survey our community to determine our success rate or focus areas?
Robertson said many cities utilized social networking sites like Facebook and Twitter but the City of
LOGO REVIEW DISCUSSION
Commissioners briefly discussed the topic of the
Commissioners agreed to discuss the Community Communication / Logo Review goals in more detail at a future study session.
ADJOURNMENT OUT OF STUDY SESSION – By consensus, Gardiner adjourned the meeting at 8:54 p.m.
ADJOURNMENT INTO EXECUTIVE SESSION – By consensus, Gardiner adjourned into executive session at 8:55 p.m.
§ Executive Session: Review Confidential Documents ORS 192.660 (2)(f)
ADJOURNMENT OUT OF EXECUTIVE SESSION – By consensus, Gardiner adjourned out of executive session at 9:22 p.m.
ADJOURNMENT– By consensus, Gardiner adjourned the meeting at 9:22 p.m.
Respectfully submitted, Susan Dyssegard,