MINUTES FOR CITY COUNCIL SPECIAL MEETING
Monday, June 30, 2008 at 6:00 pm
Council Chambers, 1175 East Main Street
CALL TO ORDER
Mayor Morrison called the meeting to order at 6:00 p.m. in the City Council Civic Center.
Councilor Hartzell, Navickas, Jackson, Chapman and Silbiger were present. Councilor Hardesty was absent.
1. Should Council approve a resolution adopting a supplemental budget for the FY 2007-2208 Budget a third time to create appropriations and authorize expenditure of a grant received to help pay for annual health insurance renewal and to transfer interest earnings to the General Fund?
2. Should Council approve a resolution to adjust budget appropriations for changes in operational expenses to remain in compliance with Oregon Budget Law?
Public Hearing Open: 6:05 p.m.
Administrative Services Director Lee Tuneberg presented staff report and explained how this process meets Oregon Budget Law.
Councilor Jackson/Hartzell m/s to approve Resolution #20. Roll Call Vote: Silbiger, Hartzell, Navickas, Chapman and Jackson, YES. Motion passed.
Mr. Tuneberg presented staff report on the request to transfer appropriations and explained that this would adjust budget appropriations for changes in operational expenses to remain in compliance with Oregon Budget Law. The reasons for the adjustments to the FY 2007-2008 budget were outlined in the staff communication.
Mr. Tuneberg spoke regarding the implications of ending fund balances if contingency balances are reduced. He stated there is a need to track each fund individually in order to make future use of contingencies in the future and should be a guide on how contingences are used.
Mr. Tuneberg briefly explained how System Development Charges are tracked and how they may relate to contingencies.
Public Hearing Closed: 6:21 p.m.
Councilor Jackson/Hartzell m/s to approve Resolution #21. Roll Call Vote: Silbiger, Hartzell, Navickas, Chapman and Jackson, YES. Motion passed.
1. How does Council wish to distribute Transient Occupancy Tax (TOT) revenue generated by the existing 7% tax and the additional 2% tax to be implemented effective October 1, 2008?
City Administrator Martha Bennett clarified for the council the status of the motion that was tabled by the council at their last meeting. The motion that was tabled was the main motion that had been amended to include the word "and tourism."
Ms. Bennett further explained the tables presented to the council for their review. Councilor Jackson requested clarification on the presented percentage distribution appropriated for tourism in the tables. Staff confirmed that there are errors in the calculations of the percentages and that the resolution needs to be corrected prior to approval. She stated that the intent was to provide a starting point in the budget process.
Councilor Hartzell noted that Councilor Hardesty had requested that this item be delayed until she returned.
Ms. Bennett agreed to the delay assuming that Council will have made allocations for fiscal year 2009 and that they needed to complete it prior to entering the budget process. Ms. Bennett confirmed that council would not be present in full until the second meeting in September.
Councilor Navickas motion to approve resolution with percentages of 45/20/21/4/10. Motion died due to lack of second.
Councilor Hartzell voiced her concern with the priority listings in the proposed resolution. It was clarified that the priorities were set as minimums unless insufficient tax proceeds remain after meeting tourism requirements. Ms. Bennett stated that the council would have the authority to approve allocations.
Council consensus was to reschedule further discussion on this item in order to clarify percentages.
Councilor Chapman/Hartzell m/s to postpone item until second meeting in September. DISCUSSION: Council requested that they have opportunity to provide staff with their comments and that time is scheduled prior to item being on agenda for approval. Voice Vote: Navickas, Hartzell, Jackson, Silbiger, YES; Chapman, NO. Motion passed 4-1.
Meeting was adjourned at 6:47 p.m.
Barbara Christensen, City Recorder
John W. Morrison, Mayor