PARKS AND RECREATION COMMISSION
December 17, 2007
Present: Commissioners Eggers, Gardiner, Lewis, Noraas, Rosenthal; Director Robertson; Superintendents Gies and Teige
Absent: City Council Liaison Navickas
Eggers called the regular meeting to order at 7:00 p.m. at the Parks Office,
Study Session – November 14, 2007
Under “Fees and Charges Review,” in the section entitled Facilities, Eggers asked the record to reflect that she said “grandfathered facilities users should pay the cost of utilities and perhaps maintenance.” Under “Ashland Creek Park Construction Documents Discussion,” Eggers said the sentence referring to the proposed classroom at the
MOTION Lewis moved to approve the minutes as amended. Rosenthal seconded the motion.
The vote was: 4 yes – 0 no (Gardiner abstained)
Regular Meeting – November 19, 2007
Under “Upcoming Meeting Date(s) and Proposed Agenda Items,” Noraas pointed out that the regular meeting was set for December 17, not December 19.
MOTION Gardiner moved to approve the minutes as amended. Lewis seconded the motion.
The vote was: 5 yes – 0 no
Lee Tuneberg, City of
MOTION Noraas moved to approve the CAFR as presented. Rosenthal seconded the motion.
The vote was: 5 yes – 0 no
CONSTRUCTION DOCUMENTS PRESENTATION
Laurie Sager of KenCairn Sager Landscape Architects presented an updated version of the construction documents for
2008 MEETING CALENDAR
Robertson presented proposed Parks Commission study session and regular meeting dates for 2008. He pointed out alternate dates chosen for meetings that would normally be conducted on or near holidays and asked the commission for their input.
Discussion Among Commissioners
Commissioners agreed to the proposed meeting dates as presented.
JANUARY MEETING LOCATION
Robertson reported that Council Chambers was undergoing renovations and the work would not be completed until the latter part of January. He said the regular meeting scheduled for January 28 might need to be relocated to The Grove or the Parks office if the construction remained unfinished. Rosenthal talked about the importance of taping and broadcasting Parks Commission meetings, as televised meetings provide public visibility to commission issues, and expressed frustration about the need to relocate meetings due to scheduling conflicts. He suggested requesting a refund from SOU for unrecorded meetings.
Robertson agreed to update the commission on the status of Council Chambers renovations prior to the January 28 meeting.
SUBCOMMITTEE and STAFF REPORTS
Eggers said that she and Gardiner planned to meet with staff to review the Signs, Plaques, and Memorials policy.
ITEMS FROM COMMISSIONERS
Gardiner requested that staff discontinue adding the monthly
Eggers expressed excitement about the impending 100-year anniversary of Lithia Park in 2008. She asked interested commissioners to think about suggestions for honoring the milestone. Robertson indicated that 2008 would also mark the 100-year anniversary of the founding of the Ashland Parks and Recreation Commission. He reported that a large records review project was underway in the basement of the Parks Department building and said he hoped staff could find valuable historical documents to assist with the centennial celebrations.
UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS
§ Study session on January 14 at the Parks Office,
§ Regular meeting on January 28—Location TBD—7:00 p.m.
ADJOURNMENT – By consensus, with no further business, Eggers adjourned the regular meeting at 8:58 p.m.
Respectfully submitted, Susan Dyssegard,