City of
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
November 19, 2007
Present: Commissioners Eggers, Gardiner, Lewis, Noraas, Rosenthal; Director Robertson; Superintendents Gies and Teige
Absent: City Council Liaison Navickas
Eggers called the regular meeting to order at 7:00 p.m. at the Parks Office,
Study Session – October 15, 2007
MOTION Gardiner moved to approve the minutes as written. Rosenthal seconded the motion.
The vote was: 4 yes – 0 no [Eggers abstained]
Regular Meeting – October 22, 2007
Under “Discussion of Ashland Creek Park Construction Documents,” Noraas indicated that the sentence referring to the commission’s “agreement in principle” about construction document changes concerning the kiosk and bike parking was redundant. Under “SOU Students’ Duck Pond Review and Discussion,” Eggers stated that the students’ assertion that the upper pond was separated from Ashland Creek “due to construction of the
MOTION Noraas moved to approve the minutes as amended. Lewis seconded the motion.
The vote was: 5 yes – 0 no
PUBLIC PARTICIPATION
Open Forum
None
None
UNFINISHED BUSINESS
SIGNS AND PLAQUES SUBCOMMITTEE RECOMMENDATIONS
Gies reported that the subcommittee met to discuss two requests: 1) a sign for the Hunter Park batting cage acknowledging those who participated in the project, and 2) a request for a memorial bench on the grounds of the
Jack Opgenorth of the Ashland Little League indicated that the sign’s mockup was larger than requested, and was actually intended to measure 20” x 30”.
Eggers expressed interest in meeting as a commission to review the Signs, Plaques, and Memorials policy to discuss some of its potentially confusing points.
Motion Gardiner moved to approve the plaque for the Ashland Little League batting cage at Hunter Park. Rosenthal seconded the motion.
The vote was: 5 yes – 0 no
Gies said that the second request, a memorial bench for the
Discussion Among Commissioners
Gardiner, a subcommittee member, acknowledged that the request did not fit with the current policy but recommended approving the bench and plaque and later reviewing the policy. Eggers expressed the importance of creating a policy that worked for everyone and suggested reviewing the policy at a later date [before approving additional requests].
Motion Lewis moved to approve the bench and plaque for the
Discussion Among Commissioners
Noraas stated that people often wish to request memorials following a death and suggested reviewing the policy to ensure its sensitivity.
The vote was: 5 yes – 0 no
NEW BUSINESS
BEAR CREEK GREENWAY JOINT POWERS AGREEMENT
Robertson reported that, 30 years ago,
Karen Smith said the Greenway agreement was modeled on a similar pathway in
Smith said the Joint Powers Committee would replace the Bear Creek Greenway Committee, with each city appointing a member. She said the agreement would run for three years, and that it contained a renewal clause.
Discussion Among Commissioners
Rosenthal noted that the estimated numbers showed 2005 figures and asked about their accuracy, given the increase in oil prices. Smith said the numbers were difficult to calculate and would not be recalculated but that it would prove to be a benefit to the cities involved. Rosenthal asked about the committee’s funding plan, in the event funds were depleted and a major repair became necessary. Smith indicated that the committee would approach cities directly for those repairs.
Robertson reported that the additional budget impact would be $11,931, with funds used for major maintenance and staffing, and that the total budget impact would be $24,471, including ongoing Parks maintenance already occurring along the Greenway. Smith said that the Greenway focus was shifting from building the pathway to its management.
Commissioners thanked Smith and Robertson for their efforts.
SUBCOMMITTEE and STAFF REPORTS
Gardiner asked the commission to review the existing Signs, Plaques, and Memorials policy and provide suggestions to the subcommittee about any proposed changes.
ITEMS FROM COMMISSIONERS
Noraas reported visiting Glendoveer Golf Course in
Eggers reported conducting a thorough comparison between the
UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS
§ Joint City Council / Parks Commission executive session on December 4 at The Grove,
§ Real Property Acquisition ORS 192.660 (2)(e)
§ Study Session on December 4 at The Grove,
§
§ Study Session on December 10 at the Parks Office,
§ Fees and Charges Review of:
§ Darex Family Ice Rink
§ Daniel Meyer Pool
§
§ Recreation Programs
§ Regular meeting on November 19—Parks Office,
ADJOURNMENT – By consensus, with no further business, Eggers adjourned the regular meeting at 8:40 p.m.
Respectfully submitted, Susan Dyssegard,