Agendas and Minutes

Citizen Library Advisory Ad Hoc Committee (View All)

Citizen Library Advisory Ad Hoc Committee

Minutes
Tuesday, October 30, 2007

Minutes
Citizen Library Advisory Ad Hoc Committee
October 30, 2007
Gresham Room, Ashland Public Library
4:00 p.m. şu 6:00 p.m.
Attendance:
Ashworth, Keil, Vavra, Burkholder, Roudebush, Gibb, Churchman, Batistella, Brown, Morrison (Mayor), Seltzer (city staff), Blossom (library staff)
 
Absent:
None
 
Guests:
Jim Olney, Library Foundation
John Sexton, former Ashland librarian
 
The meeting was called to order at 4:00 p.m. and members approved the agenda as presented. Guest Jim Olney introduced himself and explained the work of the foundation is to help fund support programs such as storytelling and babies in the library.
 
Guest John Sexton encouraged the committee to ¡°think outside¡± the traditional library services. He believes that library services must be offered outside the library building and Liberians should go to where people gather rather than expecting people to come to them. He reported that statistically regular library users are only 1 in 4 and that it is important to identify those homogenous groups of people who could be served by library services but that do not go to a library. Sexton has taken a library position in Westchester county NY and commented on the funding and service structure of that system. It is funded from three sources, State, county and local. There are 38 libraries in the county and it is a county system but each library is unique to the community in which it is located. The county provides centralized professional services and oversees the system but each operates as an independent library. He stresses that they are numerous varying models of library services that should be explored.
 
Minutes of the previous meeting were approved by the committee. M/S Burkholder/Keil.
 
The group began to identify the Resource List including:
County Library Advisory committee, Presidents Forum, United Friends of the Library, Jackson County Library foundation, LSSI, Coalition for Library Future, Ashland Friends of the Library , Phoenix and Jacksonville appointed library committees, State Library Board, Ronnie Budget, Cathy Shaw, etc. Batistella will compile the list and add all relevant information including group meeting times and locations and contact information. Gibbs will gather potential questions from the committee members which will be used to ¡°interview¡± those included on the Resource List. Brown asked how SOU and ASD will be included and it was suggested that Bill Street be added to the Resource List and recognized that committee member Burkholder is the former SOU librarian.
 
City Recorder Barbara Christensen gave a brief overview of public meeting law, public record retention and ethics for public officials.
 
Gibb gave an overview of his proposed work plan and timeline. The group discussed the plan and agreed that the timeline was fluid but that the committee should report back to the council at least once prior to a final recommendation to the council in late spring. It was stressed that the group must gather data before it can develop service and funding options. Vavra reminded the group that while reviewing current library services and identifying future library services was two of the three charges of the committee, their primary focus, at the request of the Mayor during the first meeting, is to identify a method of funding the library system vs. how much is needed to fund a library and type of library services to fund.
 
Action Items:
  • Develop Resource List (Batistella)
  • Develop interview questions (All and send to Gibb)
  • Deadline for funding opportunities (Batistella)
  • Contact State Library Board re: access to consultant Metz (Burkholder)
  • Gather and compile library existing data (Churchman and Blossom)
  • Fact Finding ORS deadline for filing ballot measures (?)
 
Meeting adjourned at 6:00 p.m.
 
 

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