PARKS AND RECREATION COMMISSION
March 19, 2007
Present: Commissioners Eggers, Gardiner, Lewis, Noraas, Rosenthal; Director Robertson; City Council Liaison Navickas; Superintendents Gies and Teige
Eggers called the meeting to order at 7:00 p.m. at the Parks Office,
CAPITAL IMPROVEMENT PROJECTS
Robertson reviewed the budget process to date, reporting that the City of Ashland Finance Department directed staff to develop the Parks budget without incurring additional expenses. He indicated that staff was able to accomplish that goal with a few exceptions, including possible Nature Center staff restructuring [one new FTE and a restructured position] and additional maintenance workers for schools.
Commissioners asked several budget-related questions, including the possibility of adding a Volunteer Coordinator [shared position with the City of
Robertson distributed long-term budget projections based on expending 100% of budgeted amounts over a four-year period. He reminded the commission that they typically spend below that level, but in the event of an unforeseen disaster, it was prudent to review the numbers.
Commissioners reviewed the proposed FY 07-08 CIP list prepared by staff. Items included:
§ Playground upgrades
§ Ice Rink Improvements
§ Calle resurfacing
§ Hunter Park tennis lights
§ Oak Knoll Golf Course projects
§ Disc golf course
§ Siskiyou Field Institute – Summer Outdoor Program
Commissioners reviewed the projects, some of which were carried over from the previous fiscal year. After extensive discussion, proposed allocations included:
§ Playground upgrades - $30,000 (from unused FY 06-07 allocation)
§ Ice rink improvements - $50,000 seed money (from unused FY 06-07 allocation)
§ Calle resurfacing – remove from list / develop fee and surcharge structure for funding of maintenance and improvements through CIP
§ Hunter Park tennis lights – remove from list / possible USTA grant money / revisit next year
§ Oak Knoll Golf Course projects – allocation of $40,000
§ Disc golf course – remove from list / revisit next year
§ Siskiyou Field Institute – Summer Outdoor Program –$3,000 (last year of Parks funding – encourage them to seek alternative funding sources)
Commissioners also discussed/sought solutions regarding funding requests for:
§ No smoking signs in parks – Discuss outside budget process
§ Environmental education program for global warming – Discuss outside budget process
Eggers requested feedback from commissioners about the meeting in terms of whether they felt it was successfully conducted, with anticipated goals achieved. Commissioners provided positive feedback about the amount they were able to accomplish, the value of conducting monthly study sessions, and their appreciation about reaching consensus on issues.
ADJOURNMENT – By consensus, with no further business, Eggers adjourned the meeting at 9:20 p.m.
Respectfully submitted, Susan Dyssegard,