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Agendas and Minutes

Conservation and Climate Outreach Commission (View All)

Conservation Commission Mtg 07/26/06

Minutes
Wednesday, July 26, 2006

   
Minutes

Conservation Commission
07/26/06
 
These Minutes were approved by Conservation Commission at the August 23, 2006 Conservation Commission Meeting.
 

July 26, 2006Ė 7:00 pm
Community Development Building
51 Winburn Way
Ashland
 
CALL TO ORDER
Acting Chairperson Chapman called the meeting to order at 7:05 p.m. in the Community Development Building.
 
ROLL CALL
Attendees: Risa Buck, Russ Chapman, Stuart Corns, Ross Finney, Lindsay Gerken, and Melissa Schwisguth were present. Jim Hartman and Kathryn Houser were absent.
 
City Council Liaison: Alex Amarotico, not present
Staff Liaison: Dick Wanderscheid
 
APPROVAL OF MINUTES
Acting Chairperson Chapman asked for an approval of the June 28, 2006 minutes.
 
Commissioner Chapman noted he was not present at the last meeting. Also noted Acting Chairperson Finney called the meeting to order, not Chairperson Amarotico and Mr. Wanderscheid read the hazardous waste report, not Mr. Finney.
 
Commissioner Finney made a motion to approve the minutes of June 28, 2006 with stated corrections, and Commissioner Buck seconded the motion.
Voice vote: all Ayes. The motion passed with a unanimous vote.

The minutes of the Conservation Commission Meeting of June 28, 2006 were approved.
 
PUBLIC FORUM
None present.
 
ASHLAND SANITARY & RECYCLING UPDATE:
Commissioner Chapman reported that almost $1200.00 of the florescent bulb grants has been used. The rate of usage is steadily picking up. There was some discussion about an exit strategy from grant money to other sources of payment for the disposal of the florescent bulbs for example, matching funds, community project, education, and donations.
 
OLD BUSINESS
Commission Green Tag Bag Sponsorship
            Mr. Wanderscheid read an email from Bonneville Environmental Foundation regarding a give away
of a canvas shopping bag to the first 200 residents that sign up for the renewable pioneers
program. This bag with have spaces for 12 logos, black and white only, large and small, for
businesses in the program already. The members discussed putting Where the Green becomes
Mainstream on the canvas bag.
 
Commissioner Finney made a motion to buy the $50.00 logo for the Green Tag Bag, Commissioner Schweisguth seconded the motion.
Voice vote: all Ayes. The motion passed with a unanimous vote.
LEED Discussion/Recommendation
            Mr. Wanderscheid reviewed with the Commission, the memo dated July 26, 2006, and the 6 options for the Commission to recommend to the City Council in regards to the construction of a LEED building. He then read the following options:
 
Option 1            Do nothing and build the proposed fire station to existing Oregon Energy Code
                            Standards. This is a course of least resistance and relies on State Commercial
                            Energy Code requirement to dictate the energy efficiency measures that are
                            installed in the building. No other sustainable measure outside energy would be
                            considered.
           
Option 2            Work with the design team to implement energy and water efficiency and
                            sustainable measures into the building using life cycle cost analyses and
                            cost/benefit analyses. Depending on the quality and sustainable knowledge of the
                            design team, this approach could result in a quality building
 
Option 3            Use the same approach as Option 2 but also utilize the services of an additional
                            design team component that has expertise in Green Building and could work with
                            the design team to not only incorporate sustainable features, but would also be
                            retained to help ensure the features get installed correctly and work properly after
                            completion of the building.
 
Option 4            Build the new Fire Station to the LEED Silver standards but donít actually spend
                           the time, money or effort to get the building certified. This would reduce the costs
                          of building because the verification and certification costs would not be incurred.
                           Commissioning the measures could either be included or excluded in the option.
           
Option 5           Build the building to the LEED Silver standards, follow through and certify the
                          building to ensure compliance. This option would include commissioning the
                          building as that is a LEED certification requirement. The City would then carefully
                          consider the cost and benefits of the LEED certification process to determine if a
                          policy should be enacted to require LEED Certification on other future municipal
                          facilities.
 
Option 6          This option includes all of Option 5 but also initiates a policy to begin implementing
                         LEED Existing Building (EB) certification for existing City facilities. This would
                         probably mean adding at least 1 FTE of new staffing to operate such a program if this
                         option is chosen.
 
He stated that any of the options seemed like a reasonable approach, and that staff recommended
that the commission forward to the City Council the following recommendation:
           
The Ashland Conservation Commission recommends that the City build and certify the new
Fire Station No 2 building to LEED Silver Standards and that we apply for a State Tax
Credit for design assistance funding as per the sustainable building tax credit. Further we
should evaluate the LEED process and program to see if future City facilities should be
constructed to these same LEED standards.      
 
The members discussed in detail all the options recommended, and the financial, practical, and
responsible aspects of each one. They discussed prior buildings that were constructed to LEED
standards and also the frustration of extra costs associated with building to LEED standards. They
discussed the different levels of standards for LEED construction and how the standards effect the
building. After a lengthy discussion the members agreed to forward the recommended statement.
 
Commissioner Finney made a motion to recommend the stated recommendation and Commissioner Corns seconded the motion.
Voice vote: all Ayes. The motion passed with a unanimous vote.
 
 
NEW BUSINESS
 
Bio Diesel Discussion
            Commissioner Buck reported that Portland was proposing to adopt that every fueling station was
             to have both ethanol and bio diesel. She was interested in the Ashland Fleet Vehicles moving
            toward B20 which are 20% bio diesel and 80% diesel as a way to increase air quality and
           depends on petroleum.
 
            Mr. Wanderscheid reported the City Council directed staff to look into Bio-Diesel, but that this was
           out of the realm of this Commission, more under Transportation. Public Works researched for the
          Council and reported back that manufactures would not warranty vehicles if we ran on bio-diesel.
 
SUBCOMMITTEE REPORTS
 
1.   Garbage Land Sub-Committee
Will meet next month on August 29th, 6:30 at the Standing Stone Brewing Co.
 
2.   Education/Events
Compost Class-August 5, 2006
 
3.   Green Business
Commissioner Finney reported the subcommittee is developing plans to have an outreach target for the Hotel/Motel businesses. Next meeting is Tuesday, August 15th at 6pm at the Community Development building.   
 
COMMISSION ITEMS NOT ON THE AGENDA
Mr. Wanderscheid announced the IRS Federal building was flooded and therefore delayed the bond applications.
 
Also, he remarked that some of the City Councilors use to brain storm projects and David Chapman would like to reinstitute this process. The Commission agreed to include this on the next agenda, ask him to come and talk about ideas he has and possibly develop another sub-committee to implement.
 
ANNOUNCEMENTS
Next meeting date, August 23, 2006.
 
Commissioner Buck will give a PowerPoint presentation tomorrow night, July 27th on sustainable urban homestead, beginning at 7:30pm.
 
ADJOURNMENT
Meeting adjourned at 9:03 pm.
 
 
 
Respectfully submitted,
Mary McClary, Assistant to
Electric Department
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

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