Economic and Cultural Development
Minutes
April 6, 2006 7pm
Civic Center, Council Chambers,
This meeting is a continuation of the meeting from April 5, 2006.
The Citizen’s Budget Subcommittee meeting for Economic and Cultural Grants was called to order at 7:05 pm on April 6, 2006, in the Civic Center Council Chambers, 1175 E. Main Street
Councilor
STAFF PRESENT: LEE TUNEBERG, FINANCE DIRECTOR
BRYN MORRISON, ACCOUNT REPRESENTATIVE
VERONICA WARD, ADMINISTRATIVE ASSISTANT
None
Lee Tuneberg, Administrative Services/Finance Director spoke to an email that was sent to him regarding conflicts of interest and that a member of the Committee resides on an grant applicant organizations board. Mr. Tuneberg added that he invited this individual to speak at the meeting to voice his concern. Lynn Thompson, Budget Committee member stated that she was a member of the board of Second Street Musicians and she abstained from the allocation for that applicant. The Committee determined that was appropriate.
COMMITTEE DISCUSSION
The Committee Members each submitted their proposed allocations for the grant funding. See attached.
The Committee discussed why some members did not grant all of the available funds. Some members felt that this process was a work in progress and would revise their figures throughout the night. Some members were new at the process and this was a starting point to allocate and they could adjust throughout the night.
The Committee discussed that they will use Resolution 2004-32 that is in place to allocate the funding. There was concern mentioned that there is not guidance and criteria on how to allocate the funding. It was mentioned that in the next year, the Resolution may need to be changed to offer more guidance.
The Committee spoke to the portion each organization would dedicate towards tourism. The amount required from the smaller grantees is $19,311. The Committee discussed section 3 of Resolution 2004-32. See attached funding worksheet. They spoke to the need to assure that the tourism amount per the state statute is accomplished.
ALLOCATIONS
In much of the Committee discussion, it was mentioned that it is unclear if the direction is to fund one time, start up costs, or one time performances or ongoing expenses. It was determined that Council needs to give more direction on the allocation of these funds.
Community Works: Everson, Silbiger, Jackson, and Stebbins felt that the proposal for Community Works did not fit the requirements for economic development and was more of a social service grant. Mackris and Thompson felt it was an arguable point in regards to the assistance to local businesses. Everson added that all of this funding is business support although this organization is funding belongs in the social service grant process.
Nuwandart: Thompson thought the proposal was confusing as to what they were doing now and how it fell into the requirements. The financial information was not clear as to the non profit and the Nuwandart entity.
Multi Cultural Association:
Dancing People Company: The Committee questioned the tax status.
Peace House: The Committee felt it was not an appropriate request for funding.
Art Now!: Stebbins felt it was more of a Chamber 4th of July event rather than a City funded event.
Children’s Musical Theater: Everson and Silbiger proposed $0; they felt it was one family’s work and they asked for too much funding. Mackris proposed $2,500 because they work with kids.
Chautauqua Poets and Writers: Mackris wanted to support it. Felt they really worked with the schools. Thompson felt it was a cultural event and it was good as a seed grant. Everson commented that it is the only literary art form request.
Arts Council:
St. Clair Productions: The Committee questioned if the applicants know the amount available for granting when they submit their applications. Staff responded they do. Silbiger stated that this is one applicant that does an outstanding job and would support it again.
Lithia Arts Guild: Everson stated she felt that they represent a broad cross section of the community.
Youth Symphony: The Committee consensus was used.
Konway Nika Tillicum:
Siskiyou Singers: The Committee looked at the local culture experience and liked the low ticket price.
Ballet Rogue: The Committee commented that it is free and open to the public.
SOWAC: There was concern to the direction of the agency. Everson spoke on their behalf and the struggles they are currently going through and they do not intend to change their direction while they rebuild their board.
Thrive: Silbiger stated that they provide more pure economic development within the community. The Committee thought they should be encouraged to keep helping small businesses. Thompson questioned that they serve a niche of food based businesses. She questioned the local business publicity and how that reflects on the City. Silbiger replied that they encourage increasing the local economy.
The Committee took a break at 8:43 PM, returned at 8:50 PM.
Ashland Gallery Association: Everson thinks this organization fulfills all of the criteria of the grant. Silbiger agreed.
ScienceWorks: The Committee went with the average.
Rogue Opera: Stebbins pointed out more of their focus is education in the schools.
Everson thought that teaching children about opera is cultural where they may not receive this education without this organization.
The Committee discussed if they needed to allocate all of the monies available. Everson stated that it is incumbent on the City to invest these funds in economic, cultural, and tourism related businesses and to carry it forward is inappropriate.
Everson/Mackris ms to approve the allocations as stated. All Ayes.
Mr. Tuneberg reminded the Committee to offer any suggestions to the application, resolution, and process.
ADJOURNMENT
Stebbins/Thompson ms to adjourn. All Ayes.
The meeting was adjourned at 9:27 PM.
Respectfully Submitted,
Bryn Morrison
Account Representative