PARKS AND RECREATION COMMISSION
March 27, 2006
Present: Commissioners D. Amarotico, Eggers, Gardiner, Lewis, Rosenthal; Director Robertson; Superintendent Gies; Superintendent Teige; City Council Liaison A. Amarotico
Rosenthal called the meeting to order at 7:00 PM at the Parks office,
Study Session – February 16, 2006
MOTION Eggers moved to approve the minutes as written. Gardiner seconded the motion.
The vote was: 5 yes – 0 no
Regular Meeting – February 27, 2006
In the section entitled Call to Order, Eggers asked that the minutes reflect that Rosenthal called the meeting to order, not Gardiner.
MOTION Gardiner moved to approve the minutes as amended. Lewis seconded the motion.
The vote was: 5 yes – 0 no
Neti Rest, 76 Union Street, questioned whether the property owned by the railroad could be used as an additional Dog Park area and expressed her desire to see another Dog Park built somewhere within the City.
Robertson reminded the commission that, at the conclusion of the March 20 study session, staff was directed to place possible adoption of the
§ Identify potential restroom and garden shed footprint
§ Review play area size; consider enlargement
§ Evaluate park design based on minimum
§ Ensure parking area is
§ Select native or native-like vegetation that requires minimum water and maintenance
§ Expand community garden site to accommodate up to 12 plots
§ Incorporate additional fruit trees on site
§ Strike balance between lawn / shrub areas
Discussion Among Commissioners
Eggers asked for a change to the final item on the list, “Strike a balance between lawn/shrub areas.” She requested that it be broken into two sections: 1) Identify lawn size needed considering use in that particular neighborhood park and for those particular neighborhood characteristics; and 2) Evaluate the shape and slope of lawn area in terms of irrigation and maintenance.”
Commissioners agreed that the amended list accurately reflected the thoughts expressed at the March 20 meeting and asked staff to attach it to the existing plan to ensure the items’ inclusion in any future documentation associated with the project.
Further Discussion Among Commissioners
Commissioners agreed to add to the addendum list, under the community garden item, “Consider shifting / reorienting community garden sites to another location.”
Motion Gardiner moved to adopt the North Main /
The vote was: 5 yes – 0 no
GREENWAY MANAGEMENT PLAN
Robertson reported that the Greenway Committee worked, over a period of two years, to develop a management plan for the Bear Creek Greenway. He introduced Craig Harper of the Rogue Valley Council of Governments and invited him to speak to the commission.
Craig Harper, Natural Resources Program Manager for RVCOG, stated that the Bear Creek Greenway Management Plan is divided into two parts: 1) the management and implementation plan; and 2) the budget. Harper reported that the Greenway Management Plan, an “operations and maintenance plan,” was completed in July of 2005. He indicated that the plan describes the day-to-day, as well as annual, efforts needed to maintain the Greenway at an acceptable standard. He stated that the Greenway runs through five jurisdictions, plus county land. While all parties involved agreed that the Greenway required joint management, a plan for coordinated management had not yet been determined, and he requested the commission’s input, for the ultimate goal of implementing a cross-jurisdictional management plan. Harper outlined four potential management options for the Greenway, including:
1. One local government jurisdiction to assume the lead;
2. A special district or service district to be created;
3. A private non-profit organization to coordinate;
4. Coordinated management by local governments would continue to maintain the Greenway.
Harper reported that the Greenway Committee chose the fourth option as their preferred management option. This option would: 1) ensure that jurisdictions perform standard trail maintenance; 2) establish a contribution amount for a “major maintenance fund” calculated from population and trail mileage within their jurisdictions; 3) create a project list from which to prioritize major maintenance projects; 4) empower the Joint Powers Board, with a representative from each jurisdiction, to meet quarterly and prioritize projects; 5) request that the Greenway Foundation attend meetings and direct their funding for special enhancement projects, with possible support of Joint Powers projects; 6) hire one full-time coordinator to serve as the single point of contact for the entire Greenway system; and 7) ensure that all matters are formalized within the Joint Powers agreement. Harper discussed the benefits of such a system, including better cooperation among agencies, consistent and standardized maintenance throughout the system, increased use and improved safety, sharing of equipment and personnel for more efficient and cost-effective maintenance and management, and better allocation of resources. He reported that public outreach and coordination would occur throughout the process and that RVCOG hoped to complete the management plan by the end of the year.
During the budget discussion for the project, Harper indicated that the total cost was estimated at $6,600 per mile, calculated based on costs associated with regular maintenance, not for major repairs or projects. The overall contribution for
Harper stated that RVCOG representatives planned to attend an upcoming Ashland City Council meeting to present the proposal. Staff was directed to place the budget item on the Parks Commission agenda for the April budget study session for review and possible recommendation of approval to the City Council.
Robertson introduced the topic, stating that The Siskiyou School, a Waldorf-style school located at
Tom Giordano, 2635 Takelma, agent for the school, and Stephen Sender,
Giordano reported that, during the pre-application review by Planning Department staff members, Planning staff recommended a public easement from
Giordano requested guidance from the commission. Sender stated that the ultimate goal was to ensure that the school had perpetual access to the park.
RC Heublein, 678
Discussion Among Commissioners
Rosenthal asked the Parks Commission to wait for the outcome from the March 28 Planning Commission meeting before making a decision and he expressed that the Planning Commission would most likely have the same goal as the Parks Commission: to protect the riparian area.
Robertson summarized the four proposed options discussed: 1) Grant private access for public use [Parks Commission]; 2) Allow parallel access to the stream down to the existing bridge [Parks Commission]; 3) Direct the children to cross over a portion of Heublein’s property to access the park [Heublein]; and 4) create a pedestrian access easement [Planning Department].
Staff was directed to send the four options, as summarized by Robertson, to the appropriate Planning Department staff member.
SUBCOMMITTEE and STAFF REPORTS
ITEMS FROM COMMISSIONERS
Eggers asked for a timeline for consideration of the three options regarding maintenance of Briscoe and
Lewis asked staff about the timeline for starting the construction documents phase of the North Main /
Rosenthal reported that he received a call from Bryan Holley, Chair of the Ashland Tree Commission, regarding the impending removal of the historic “Tree of Heaven” located at the entrance to
Rosenthal asked about the possibility of rescheduling the April regular meeting [set for April 24] since it was to be held at the Parks office due to a Budget Committee meeting conflict, preventing the Parks Commission meeting from being held and televised at Council Chambers. Commissioners agreed to conduct the regular Parks Commission meeting at the Parks office at the designated date and time.
UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS
§ Study session set for Monday, April 11, at 7:00 PM—Parks office, 340 S. Pioneer. Topic to include:
§ 2006-2007 budget discussion
§ Regular meeting set for Monday, April 24, at 7:00 PM— Parks office, 340 S. Pioneer. Topics to include:
§ Approval of 2006-2007 budget
ADJOURNMENT – By consensus, with no further business, Rosenthal adjourned the meeting at 8:55 PM.
Respectfully submitted, Susan Dyssegard, Ashland Parks & Recreation Department