Agendas and Minutes

Parks & Recreation Commission (View All)

Budget Session

Minutes
Tuesday, March 14, 2006

City of Ashland

PARKS AND RECREATION COMMISSION

 

BUDGET SESSION
MINUTES

 

March 14, 2006

 

 

ATTENDANCE

Present:    Commissioners D. Amarotico, Eggers, Gardiner, Lewis, Rosenthal; Director Robertson; Superintendent Gies; Superintendent Teige

Absent:     City Council Liaison A. Amarotico

CALL TO ORDER

Rosenthal called the budget session to order at 3:00 p.m. at the Parks Office, 340 S. Pioneer Street.

BUDGET DISCUSSION – FY 2006-2007

Robertson outlined the proposed discussion, including a thorough review of the numbers prepared by staff accountant Scott Whitman. He reported that the packet spreadsheets included ending balances, which would be reviewed during the meeting, but did not include expenses related to school grounds maintenance. He indicated that the cost for the maintenance of schools, with the exception of Briscoe and Lincoln, was estimated to be $120,000 per year. He stated that the spreadsheets would show fluctuations in numbers due to shifting costs within cost centers, and he reported that in fiscal year 2006-2007 the commission would have approximately $500,000 available for park-related projects. In total, he concluded that the full operational budget of the Parks Commission for the new fiscal year would be approximately $5.4 million.

Rosenthal welcomed the guest in attendance, inviting her to speak to the commission.

Public Input

Malena Marvin, 361 Idaho Street, an SOU master’s degree student and wilderness guide involved in the Summer Outdoor Program, reported that SOP is jointly conducted by SOU and the Siskiyou Field Institute and is partially funded by the Parks Commission [over the past several years]. She talked about the program’s success in helping youth understand nature and break out of bad habits and she asked, on behalf of the program organizers, for the commission’s continued support for another successful series of summer trips.

Commissioners asked Marvin about the number of youth participants [approximately 40, mostly from the Ashland School District] and the budget funding sources. Marvin agreed to ask the program’s director to forward their funding sources to the commission.

Discussion Among Commissioners

Robertson gave an overview of the prepared budget documents, stating that staff projects conservative budget figures. He talked about fund balances and carryovers from the previous fiscal year and asked his staff to present their budgets.

Teige directed the commissioners’ attention to the ice rink report and the financial information regarding The Grove facility. Gies presented his budget documents, pointing out areas in which funds were added from previous years for such things as non-native species eradication. He mentioned that, should Parks again take over the maintenance of school grounds, funds would need to be added for labor as well as to cover  utilities such as water for irrigation.

Other discussions included topics involving staff wage and benefit costs, funding for the CAP officer position, the Golf Division budget, YAL funds as related to the funding of school grounds maintenance, and the Capital Improvement Projects budget. Discussion then focused on one CIP project – the condition of the ice rink and possible solutions to resolve the matter of its aging equipment. Specific figures proposed included $145,000 for new flooring and $22,000 for a new cover.

Finally, draft figures were placed next to additional CIP items, including upper duck pond issues, Sherwood Park restroom construction, playground equipment upgrades, and others.

The commission agreed to continue the budget discussion at its March regular meeting.

ADJOURNMENT INTO EXECUTIVE SESSION

  • Executive Session—Employee Evaluation ORS 192 660 (1)(i)

ADJOURNMENT OUT OF EXECUTIVE SESSION

ADJOURNMENT – By consensus, with no further business, Rosenthal adjourned the meeting at 6:30 PM.

Respectfully submitted, Susan Dyssegard, Ashland Parks and Recreation

 

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