Agendas and Minutes

Parks & Recreation Commission (View All)

Regular Meeting

Minutes
Monday, December 19, 2005

City of Ashland

PARKS AND RECREATION COMMISSION

 

REGULAR MEETING

MINUTES

 

December 19, 2005

 

ATTENDANCE

Present:    Commissioners D. Amarotico, Eggers, Gardiner, Lewis, Rosenthal; Director Robertson; Superintendent Gies; Superintendent Teige

Absent:     City Council Liaison A. Amarotico

CALL TO ORDER

Gardiner called the meeting to order at 7:00 PM at Council Chambers, 1175 E. Main Street.

APPROVAL OF MINUTES

Regular Meeting – November 21, 2005

Under “Riverwalk Subdivision Proposal,” Eggers asked that the phrase that included the term “Riverwalk Park” be changed to read, “…requesting a redesign of the location across from the area on Clinton Street within the Riverwalk Subdivision that resides between 601 N. Mountain Avenue and 525 Clinton Street.”

In the same section, under “Discussion Among Commissioners,” Eggers asked that a phrase within the first sentence be clarified to read, “…the area between the subdivision and Bear Creek was meant to be developed as a park.”

MOTION D. Amarotico moved to approve the minutes as amended. Lewis seconded the motion.

The vote was: 5 yes – 0 no

Study Session – December 1, 2005

MOTION Eggers moved to approve the minutes as written. Rosenthal seconded the motion.

The vote was: 5 yes – 0 no

PUBLIC PARTICIPATION

Open Forum

None.

ADDITIONS OR DELETIONS TO THE AGENDA

None.

UNFINISHED BUSINESS

TRAIL MASTER PLAN DOCUMENT

Robertson introduced the topic, reminding the commission that the Trail Master Plan Committee was formed two years ago for the purpose of creating a trails plan for the city, as an adjunct to the city’s Comprehensive Plan. He welcomed Scott Kurtz, chair of the committee, and invited him to speak to the commission.

Scott Kurtz, 831 Liberty Street, presented the final draft of the Trail Master Plan document, stating that it was the culmination of two years of labor by a committee comprised of seven people, including two members from the Ashland Woodlands and Trails Association, two members of the public, two members of the Ashland Parks and Recreation Commission, and one City Council liaison. Additional help was provided by the National Park Service (one consultant and a $1,000 grant) and city staff members. In the process of creating the document, the committee hosted five public meetings, distributed a survey throughout the city (generating 139 citizen responses), and hired a consultant to compile and condense the information into an organized document. He thanked everyone involved in the process and requested that the commission recommend adoption of the document to the Ashland City Council.

Discussion Among Commissioners

Commissioners provided detailed feedback and Kurtz agreed to incorporate their suggestions into the document before distributing it within the city and re-posting it on the city’s Web site.

Motion Eggers moved to recommend to the Ashland City Council the adoption of the Trail Master Plan document. D. Amarotico seconded the motion.

The vote was: 5 yes – 0 no

NEW BUSINESS

AUDIT REPORT

Robertson reminded the commission that the State of Oregon requires an independent annual audit of all governmental agencies and reported that the 2004-2005 audit was conducted by Pauly, Rogers and Co. He welcomed Lee Tuneberg, City Finance Director, and asked him to present the audit to the commission.

Lee Tuneberg outlined the process for the annual audit and spoke favorably of the 2004-2005 audit and the agency that conducted it. He reported that the Parks Department’s fund balances are stable and that they are set aside to carry the department through until property taxes become available. He stated that the Parks Department received the Government Finance Officers’ Association award for excellence in financial reporting for the 17th consecutive year and congratulated the commission on their achievement.

Discussion Among Commissioners

Commissioners asked several clarifying questions for which Tuneberg provided answers. Robertson thanked Tuneberg and his staff for their excellent work.

2006 MEETING CALENDAR REVIEW

Robertson presented a calendar of proposed regular commission meeting dates for 2006 and requested that the commission consider conducting the November and December meetings one week earlier [on the third Monday of the month instead of the fourth Monday of the month] to accommodate the Thanksgiving and Christmas holidays.

SUBCOMMITTEE and STAFF REPORTS

PROJECT UPDATE

Gies updated the commission on the status of existing and completed park projects, stating that the lower duck pond filtration system worked well throughout the spring, summer, and fall, and reporting that it currently was being drained for cleaning. He indicated staff’s intention to look at resolving the upper duck pond water quality situation during the 2006-2007 budget year.

ITEMS FROM COMMISSIONERS

Eggers reported on feedback she received from the public regarding the ice skating rink in Lithia Park and asked staff to consider including more open skate hours within the ice rink schedule.

Rosenthal reported that the number of rounds played at the Oak Knoll Golf Course in 2005 decreased for the sixth consecutive year and expressed interest in discussing how to make the golf course a more profitable operation during the 2006-2007 budget planning season.

UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS

§         Study session set for Wednesday, January 11 at 7:00 PM—Parks office, 340 S. Pioneer. Topics to include:

§         Vogel property master plan review

§         Community Garden policy

§         Budget – prospective goals

UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS, cont’d.

§         Regular meeting set for Monday, January 23 at 7:00 PM—Council Chambers, 1175 E. Main.

ADJOURNMENT INTO EXECUTIVE SESSION

§         Executive Session: Real Property ORS 192.660 (1) (e)

ADJOURNMENT OUT OF EXECUTIVE SESSION

ADJOURNMENT – By consensus, with no further business, Gardiner adjourned the meeting at 9:15 PM.

Respectfully submitted, Susan Dyssegard, Ashland Parks & Recreation Department

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