I. CALL TO ORDER: Chair January Jennings called the Ashland Tree Commission meeting to order at on October 6, 2005 in the Siskiyou Room in the Community Development/Engineering Services Building at
Commissioners Present: Pennie Rose
Mary Pritchard (absent)
Council Liaison: Cate Hartzell (absent)
Staff Present: Amy Anderson, Assistant Planner; Donn Todt, Parks Department (absent); Carolyn Schwendener, Account Clerk
II. APPROVAL OF MINUTES: The following corrections were noted for the August 4, 2005 minutes.
Third page under public testimony, integral and accessory were misspelled. Holley/Sager m/s to approve the minutes of August 4, 2005 with the above corrections. Voice vote: All AYES, Motion passed. The minutes of August 4, 2005 were approved as corrected.
III. WELCOME GUESTS AND PUBLIC FORUM:
IV PUBLIC HEARINGS:
PLANNING ACTION 2005-01674 is a request for Site Review approval for a three-story, mixed-use building comprised of restaurant space, office space and two residential units for the property located at 11 First St. The proposed building is approximately 4,500 square feet in size, and is located in the Downtown and Detail Site Review zones. A Tree Removal Permit is requested to remove four trees sized six inches diameter at breast height and greater. Comprehensive Plan Designation: Commercial Downtown; Zoning: C-1-D; Assessorís Map #; 39 1E 09BA; Tax Lot: 10400.
APPLICANT: Ron and Carrie Yamaoka
Amy read the Staff report and explained the applicantís proposal including the removal of four trees.
Applicant Testimony: Tom Giordano,
Commissioner Holley explained that the Commission is trying to compile photographs of situations showing examples of the right tree in the right place. Holley noted that the Commission has a Daily Tidings article coming out soon and a nice photo for the article would show what happens when this kind of situation occurs.
Commissioner Jennings asked Mr. Emerson if he would be putting protective fencing around the European Beach Trees during construction. Mr. Emerson confirmed that he has plans to fence from one property corner to the other.
Mr. Emerson asked for recommendations from the Tree Commissioners regarding which trees to plant. Commissioner Sager recommended a Bowhall Maple and something more vertical.
Amy clarified why the Commissioners should not use the word ďconsiderĒ in their recommendations. She stated that when the Commissioners review a Type II Planning Action their recommendations become conditions of approval with the final approval of the staff advisor. When they say ďconsiderĒ it leaves ambiguous language that does not necessarily make it a condition of approval. If ďconsiderĒ is used that is all the applicant has to do is just consider the recommendation.
1) Tree Commission recommends a different tree choice for the street tree such as a Bowhall Maple so as to not have fruit drop.
PLANNING ACTION: 2005-1307 is a request for Site Review approval to construct a second residential unit attached to the existing garage for the property located at
APPLICANT: Russ Dale
Tom Giordano requested a continuance on this planning application due to issues raised by the Historic Commission.
PLANNING ACTION: 2005-1474 is a request for Land Partition to create a flag lot from the rear of the property located at 893 Hillview Dr. Comprehensive Plan Designation: Single Family Residential; Zoning: R-1-7.5; Assessorís Map # 39 1E 15 AC; Tax Lot: 700.
APPLICANT: Larry Medinger
Amy read the staff report.
Applicant Testimony: Applicant Larry Medinger was present. Mr. Medinger shared that the neighbor to the south has informed him that the Willow Tree is very important to him. The neighbor wrote a letter asking that the applicant preserve the tree and have an arborist look at it and make recommendations that they would have to follow in order to preserve the
Holley asked Mr. Medinger if the fire department had approved their new plans. Mr. Medinger said the fire department had not reviewed it yet but the new plan meets all of their specifications. Amy stated that Margueritte Hickman will be at the Hearings Board meeting when Mr. Medinger presents this planning action.
Public Testimony: Chuck Smith, 895 Hillview
Commissioner Rose asked Mr. Smith what he sees as a compromise. Smith acknowledged that with the Willow Tree staying it will be quieter but he is concerned about the longevity of the Tree. Rose asked if Mr. Smith had anything planted on his side of the property. Smith acknowledged he had 5 Sweet Gums across the back.
Sager suggested that if everyone was agreeable they should take them all out now and do the planting with something that grows fast. Rose stated that if they donít remove them all the ones that are left will shade the new ones that they are trying to start. It was decided to make a recommendation of the Leland Cypress with a plan that Mr. Medinger and the neighbors agree upon.
1) Tree Commission recommends incorporating Arborist recommendations regarding moving the drive seven-feet away from the trunk of the
2) Tree Commission recommends removing all the Leyland Cypress along western property line and replanting with appropriate shrubs and screening trees, and development of a long term maintenance plan for the replacement of all of the Leland Cypress.
PLANNING ACTION #2005-01484- is a request for Site Review approval to construct 26 townhome units for the property located in the Meadowbrook Park Subdivision located at N. Mountain Ave. and E. Nevada St. Comprehensive Plan Designation: North Mountain; Zoning: NM; Assessorís Map #; 39 1E 04 AC; Tax Lots: 400, 501, 700.
APPLICANT: Camelot Family Homes LLC
Amy stated that Todt was concerned about the Oregon Ash because it is not a good tree for Urban areas. It tends to break, has tons of seeds and creates lots of volunteers, takes a great deal of hand labor and requires pesticides. Sager suggested that they give the applicant the original Conditions of Approval and the Commission could then make a recommendation that they comply with the original Conditions of Approval. Amy said she would email them to Jason Patterson.
APPLICANT TESTIMONY: Jason Patterson was present as applicant to answer questions.
Rose had a comment about planting. She had recently reviewed some trees that are by the parking garage behind the Varsity Theater. Her concern was with the root ball. It was decided to make this a discussion topic at a later date. Loftus said that the City Enforcer, Adam Hanks, needs to understand how a tree is planted and that it is planted forever. Tom Medaro will be overseeing the landscaping installation by Carolís Colorís. Sager said she has a detail that they use that talk about root flare and removal of burlap twine around the base of the tree. She will bring it in for the next discussion. Amy stated that Robin is working on updating the irrigation and minimum landscape standards.
1) Tree Commission recommends not using Oregon Ash in residential / urban areas.
2) Tree Commission recommends incorporation of the original conditions of approval into all landscaping, irrigation and tree preservation and protection plans.
3) All tree staking shall be removed within 2 years of issuance of certificate of occupancy.
The Tree Commission had reviewed this planning action last December and it was their recommendation to have the applicant brings it back to them. Amy read the prior recommendations and the applicants report.
The Commissioners discussed this planning action. Amy explained that the applicant has access issues. Sager had two concerns with driving under the Walnut tree. One is that they will have much heavier vehicles and the second is almost always the vehicles will probably be taller and rip off limbs.
1) Abide by the recommendations of Hooper Spring Tree Service.
2) Avoid damage to the lower limbs of the walnut tree from tall vehicles. Have all limbs lower than 14-feet above grade pruned by a qualified arborist.
3) Avoid root compaction by vehicles heavier than 20,000 lbs. under the Walnut. Consider pumping of concrete to site.
4) Select a different, more drought and full sun tolerant tree from the City of
Holley inquired about what happened to the two Planning Actions from last month since there was not a quorum with the Tree Commission. Amy stated that the Smithís project at 290 Skycrest filed for a postponement and
V. DISCUSSION ITEMS
A. Tree of the Year
a. Ballots: The Commissioners discussed the trees that were nominated. Sager asked for a clarification regarding Trees that are on City property. Amy said that in the past they did not include them because those trees have good care and do get recognized because they are in protected areas.
Amy will be putting the ballets at the Chamber of Commerce, utility office, camera shop, booth on the plaza, potentially the food cafť across from
b. Presentation at Council: November 3, 2005 Ė discussion at next months meeting
B. Tree Ordinance Revision
a. Memo to Council: In regard to the Tree Ordinance revision it has been tabled indefinitely. Amy stated that if the Commission is uncomfortable with the ordinance they need to identify the policy reasons why they are uncomfortable with it. Holley suggested that the Commission ask the Legal department to give them an interpretation.
C. Maples in front of Omarís - Amy stated that she filed the Tree Removal Permit with Robbin Pearce. Todt has Five Persian Ironwoods available at approximately $225.00 a tree. Amy will be contacting the Deboerís regarding mitigation. Sager commented that five trees at that site might not be appropriate and they are sensitive which might not be the right tree for that area. The Commissioners decided to bring this topic back next month so they can discuss it with Donn.
D. Mitigation Trees - policies and procedures for off-site mitigation: Amy stated they are still working on this and that the Commission needs to open this up for discussion.
VI. ITEMS FROM COMMISSIONERS
A. Liaison Reports
a. Heritage Tree Sub Committee: The committee needs one more member.
B. Old Business
C. New Items
Type 1 Review:
Loftus inquired about the Maple Tree that Randall brought to their attention. Holley stated that they had received an email from Adam Hanks. Amy reminded the Commissioners that enforcement is not in their purview. Adam will be coming to the Tree Commission next month and discuss enforcement ideas.
Holley shared that the plaque for the 2003 Tree of the Year, a Blue Atlas Cedar located at
D. Current Balance $750.00:
2005 Tree of Year Plaque $150.00
Daily Tidings ad $100.00
E. Tree Commission Goals
1. Daily Tidings Back Page: Sager encouraged the Commissioners to have a little more organization with this so they arenít doing things at the last minute. Novemberís topic will be Planting and Rose will write the article. The goal is to submit it by Nov. 1, 2005
1. Communication for staff review. Reminder to give all articles to Amy first for review before submitting to the Daily Tidings
ii. Tree Clinics: Mary will be doing a class at
1. Tracking Reports to City Council: The Commissioners decided not to include the tracking reports with the Tree of the Year Presentation in order to keep the presentation a positive experience.
Commissioner Pritchard adjourned meeting at 9:54 pm
Respectfully submitted by Carolyn Schwendener
Respectfully submitted by Carolyn Schwendener