July 7, 2005
I. CALL TO ORDER: Chair January Jennings called the Ashland Tree Commission meeting to order at on
Commissioners Present: Pennie Rose
Ted Loftus (absent)
Council Liaison: Cate Hartzell (absent)
Staff Present: Amy Anderson, Assistant Planner
Donn Todt, Parks Department, (absent) Carolyn Schwendener, Account Clerk
II. APPROVAL OF MINUTES: The following correction was noted for the June 9, 2005 minutes.
Second page under public testimony Pritchard’s recommendation should have been Carpinus Betulus “Fastigiata.” Holley/Pritchard m/s to approve the minutes of June 9, 2005 with the above correction. Voice vote: All AYES, Motion passed. The minutes of June 9, 2005 were approved as corrected.
III. WELCOME GUESTS AND PUBLIC FORUM:
Those guests present for tonight’s meeting were Sam Mitchell, Suzanne Mitchell, Judy Gomez, Michael Gomez, Tom Giordano and Bob Foster.
IV PUBLIC HEARINGS:
A. PLANNING ACTION 2005-00696 is a request for Commercial Site Review approval for four mixed-use buildings comprised of commercial and residential condominium units in the “Village Center” area of the Meadowbrook Park Subdivision located at the N. Mountain Ave. and E. Nevada St. Comprehensive Plan Designation: North Mountain; Zoning: NM; Assessor’s Map # 39 1E 04 AC; Tax Lots: 400, 501, 700.
APPLICANT: Camelot Family Homes LLC
Amy read the staff report and showed the Commissioners the site plan so they would be familiar with the areas she will be talking about. The areas are identified as series one, two, three and four. The staff report conditions states that the final revised landscaping and tree protection plan incorporates the recommendation of the Tree Commission. The plan shall be reviewed by the Tree Commission and approved by the staff advisor prior to the issue of building permits for series one thru four.
Applicant Testimony: Tom Giordano was present to represent this planning action. He answered questions from the Commissioners regarding the different series. He stated that all the landscaping will be maintained by a Home Owners Association.
Reviewed by Series:
Series 1: No recommendations
1) Tree Commission recommends using a single, larger stature, specimen Incense Cedar instead of groupings of three.
2) Consider alternative to Dwarf Dogwood under Incense Cedar canopy.
1) Tree Commission recommends extra care to the Siberian Elms during construction along the northern property line.
Series 4: No recommendations.
B. PLANNING ACTION 2005-00873 is a request for a Commercial Site Review approval for eight mixed-use buildings comprised of commercial and residential condominiums for the property located at
APPLICANT: Medinger Construction Company
Amy read the staff report.
Michael J Gomez,
Mr. Gomez would like the Tree Commission to recommend to the Planning Commission that the landscaping along the south side of this project not only be astatically pleasing but also functional in providing privacy and preventing exposure to financial liability. He also is concerned about the drainage of watering all of these plants. He would like to see the water flow under control so it doesn’t just go where nature calls and damage their plants.
Holley noted that an alley easement means it’s a shared easement. Holley suggested that Mr. Gomez attend the Planning Commission as they are the body that can address his issues.
Sam Mitchell, 892
Mrs. Mitchell wanted to know if because there will be a condominium next to their property is there any possibility of having something planted that would grow higher then the proposed shrubs.
The Tree Commission discussed this planning action. Holley acknowledged that he knows all four of the neighbors who testified but was able to look at the proposal impartially. Rose acknowledged that they were customers of hers.
Sager asked the neighbors if they had tried talking with Mr. Medinger. She suggested that as neighbors they get together and write a letter about participating in making a decision about a hedge row or adding a few trees. She suggested that perhaps they even donate a tree or two. Holley stated it might be helpful if when contacting Medinger they tell him they are doing so at the suggestion of the Tree Commission.
1) Tree Commission recommends the applicant consider a different species than Aser platanoides ‘Emerald Queen’ if determined to be as invasive as most platanoides species.
2) Neighbors concerned about southern boundary of project, based on their testimonies consider changing design to include screening and barrier hedges.
3) Landscape designer should review the Landscape Plan and consider revising to include a screening, evergreen hedge along the south property line.
V. ACTION ITEMS
A. Type 1 Review Assignments
a.. August 4th, Cohen, Rose, Holley
b. September 8th,
c. October 13, Sager, Pritchard, Rose
Rose reminded the staff to be sure and send the packets to her address at the Camera Shop not the Hostel. 149 East
VI. DISCUSSION ITEMS
A. Lithia Way Tree List
Pritchard and Rose met and discussed the prior tree list along with other resources and decided upon recommending the following six trees for the Lithia Way Tree List.
Zelkova Serrata “Green Vase”
Tillia Codata (strongly suggest Shamrock Linden)
Acer Grandidentatum “Schmidt”
Fraxinun Oxycarpa Raywood
The Tree Commission suggested sending this list to Public Works, Parks Department and Planning. Amy will write a memo that states something similar to the following sentences “In response to a query from Don Todt requesting the Tree Commission taking another look at Street Trees a sub committee has reviewed a large list and has come up with the following six trees. Please use these trees if you need to replace or plant new street trees along
B. Street Trees and Pruning Assistance
Amy shared there had been multiple complaints regarding the Japanese Maple at the corner of
Though the Commission is concerned about the 14’ trimming regulations Amy shared that she does not feel that height will go down because Oregon Vehicle Requirements allow trucks to go to 13.5 feet in height. This regulation makes it hard for the average homeowner to trim their own trees. Not everyone can afford to have an arborist trim their trees. Rose shared that in
C. Car Free Day
International Car-Free Day is scheduled for September 22, 2005. The Bicycle and Pedestrian Commission is requesting assistance from the Tree Commission as well as the Historic Commission. Amy will forward the email regarding this event to the Tree Commissioners and put it back on the agenda.
VII. ITEMS FROM COMMISSIONERS
A. Liaison Reports:
No liaisons were present
a. Heritage Tree Sub Committee
Rose and Cohen have scheduled a meeting for next Thursday July 14, 2005 at 12:00 p.m. They will report back at the next meeting.
B. Old Business
Holley is working on a draft entitled “Avoiding Tree Damage During Construction” The intent is to have the brochure distributed to customers on “Over the Counter Thursdays” Holley requested to put this back on the agenda next month.
C. New Items
Holley brought in the June 28, 2005 Ashland Daily Tidings newspaper article entitled “Intergovernmental Meeting Revolves Around Tree Health” Holley will be talking with Donn about Lincoln School and the watering of it along with the trees at Omar’s. Holley is not confident that the water has been turned back on.
D. Current Balance: $137.46. As of July 1 2005 the balance will go up to $750.00 for the new fiscal year.
E. Tree Commission Goals
a. Tree Tips
b. Daily Tidings Back Page – The Commissioners discussed topics for the back page of the Daily Tidings. Some of the suggestions were: Trees for small urban landscapes, proper pruning, planting and caring for trees, watering, recommendations about maintaining trees in neighborhoods during construction, planting trees that attract birds and a questions and answer column. Sager shared that she had talked with Fred Stockwell and he volunteered any of his photos for the articles. Holley will notify Scott at the Daily Tidings and ask him what the next step is.
c. Holley had another new item of business. He would like the Tree Commissioners and Staff to join him at his home for a BBQ this summer. The Commissioners agreed this would be very nice and asked Holley to email suggested dates to them.
ii. Tree Clinics Pritchard asked for suggestions on where to do her tree pruning clinic. Some suggestions were The Tuesday growers market, local nursery’s, Science Works and
a. Tracking Reports to the City Council. Sager explained to the new commissioners that the purpose of the monitoring was so that they could show the City Council how many tree issues they have had throughout the year and that they need an Urban Forester. Rose discussed the tree on the City Lot next to the
Commissioner Jennings adjourned meeting at 9:14 p.m.