April 7, 2005
I. CALL TO ORDER: Chair January Jennings called the Ashland Tree Commission meeting to order at 7:00 p.m. on
Commissioners Present: January
Mary Pritchard (absent)
Ted Loftus (absent)
Council Liaison: Cate Hartzell
Staff Present: Amy Anderson, Assistant Planner
Donn Todt, Parks Department Carolyn Schwendener, Account Clerk
II. APPROVAL OF MINUTES: The following corrections were noted for the March 3, 2005 minutes. Page 2, section B, second paragraph should read “No” tree removal is proposed as part of this application. Page 5, section D, Daily Tidings reporter Bob Plane spells his name Plain not Plane. Page 6, section E, paragraph under Tree Clinics- Mary Pritchard will be teaching a pruning clinic during Earth Day not Arbor Day. Holley/Jennings m/s to approve the minutes of March 3, 2005 with corrections. Voice vote: All AYES, Motion passed. The minutes of March 3, 2005 were approved as corrected.
III. WELCOME GUESTS AND PUBLIC FORUM:
There were no guests in attendance for tonight’s meeting.
IV PUBLIC HEARINGS:
Before this planning action was discussed commissioner Holley shared he had previously met with Jeff Strickland and Russ Dale regarding this project. Their meeting however did not relate to the tree issues and stated he felt he could be impartial regarding this planning action.
APPLICANT: Archerd & Dresner, LLC, and Redco, LLC
The Tree Commission discussed the proposal. Commissioner Cohen asked Amy if the parking lot would change at all and will the trees that remain be surrounded by a sidewalk. Her concern was if they would be OK. According to Amy the parking lot will not change in use.
Donn Todt suggested that as
Applicant Testimony: Evan Archerd explained to the commissioners that they will be using the roof water for irrigation with underground storage tanks. They are trying to use as little as possible of
Holley asked about any future issues of open space the project might encounter and how it would affect the landscape plan. Evan said if more open space is required they will most likely turn the first floor frontage of the building into an arcade area. They do not anticipate changing the landscaping plan.
Public Testimony: Pennie Rose and Andrea Jovan co-owners of Ashland Camera and Ashland International Hostel spoke regarding the planting of the project landscaping. They wanted to know who supervises the project planting. Do they use good quality plants? Do they know the correct level to plant them in the ground?
John Galbraith, the project landscape architect, discussed his process. The commissioners assured both Pennie and Andrea that John is well respected in our community as a landscaper. John invited the commissioners to go by and view
1) Protect the roots of the two trees along the west property line near the City of
2) Ensure all measures of the tree protection are installed and maintained throughout the project duration.
V. ACTION ITEMS
A. Type 1 Landscaping Review
a. June: Tracy Cohen, January Jennings, (one more commissioner needed)
b. July: Bryan Holley, Ted Loftus, Mary Prichard
VI. DISSCUSSION ITEMS
A. Arbor Day/Earth Day
a. Tree Walk
April 3rd. Six people attended. Though it was raining a great time was had by all!
Read by Cate Hartzell
c. Tree Planting Ceremony with Mayor Morrison
No reporter was present. The tree looks great and some nice photos were taken.
d. Tree of the Year Ceremony
i. City Council Presentation-April 19th. Greg Alexander ODF has two new signs, one for both the North and South exits. We will be receiving two new flags and an urn that says “
ii. Plaque Dedication and installation- The plaque was ordered on time. Donn Todd was reassured it would be here the last week of March. He expects it around the 8th of April and will notify everyone when it arrives. Commissioner Holley will email the other members once a date has been picked for the installation of the plaque.
B. Type 1 Timing (What works? What doesn’t?)
The commissioners discussed the value behind having them participate in the decisions of the Type 1 Actions.
C. Heritage Tree
Pennie Rose and Andrea Jovan, co-owners of the Ashland International Hostel, 150 North
VII. ITEMS FROM COMMISSIONERS
A. Liaison Reports
a. Donn Todt read a memorandum from the Parks and Recreation Commission regarding removal of some trees and shrubs on a piece of
Cate Hartzell had nothing to report at this time.
B. Old Business
C. New Items
It was suggested that the commission invite City of
The commissioners discussed ways in which to inform the community on how to take care of trees during a drought. It was recommended that an article be put in the City Source. Other outlets would be Home Life and Joy Magazine.
D. Current Balance $360. Actual balance is under $200 because of the plaque.
E. Tree Commission Goals
1. Tree Tips
1. Daily Tidings – Back Page: Commissioner Stockwell explained that the prior issues with the paper had to do with the city logo. Fred suggested that the articles come from an individual rather than a commissioner. Commissioner Sager would like to start a subcommittee to start working on the back page articles.
2. Tree Clinics
1. Earth Day demonstrations - Mary Prichard will be teaching a tree pruning clinic. It was discussed and agreed upon to have a booth and table for the Earth Day Celebration. Holley went over the application he is filling out. It was agreed upon to share the responsibilities and duties. Holley will be sending out an email for sign-ups after talking with Ted Loftus
i. Tracking reports to the City Council
ii. A Staff permit was issued for a removal of a tree that was already in the process of being removed. The applicant is required to plant two new trees in its place.
iii. It was noted that a report should be entered into Chris Adams file showing he has completed replacing a tree.
Before adjournment the commissioners took turns expressing their gratitude and appreciation for Fred Stockwell as this was his last meeting as a commissioner.
Commissioner Jennings adjourned meeting at 9:08 pm