FEBRUARY 8, 2005
I. CALL TO ORDER
Russ Chapman called the Ashland Planning Commission Hearings Board to order at on January 11, 2005 in the Civic Center Council Chambers,
Commissioners Present: Russ Chapman
Absent Commissioners: None
Council Liaison: Jack Hardesty, Absent
Staff Present: Maria Harris, Senior Planner
Derek Severson, Assistant Planner
Amy Anderson, Assistant Planner
Sue Yates, Executive Secretary
II. APPROVAL OF MINUTES AND FINDINGS
Chapman/Black m/s to approve the minutes of the
Black/Chapman m/s to approve the Findings for PA2004-154,
Black/Chapman m/s to approve the Findings for PA2004-148, 248 Patterson, Yvonne Egendoerfer. The Findings were approved. Dotterrer did not vote as he was not present at the last Hearings Board meeting.
III. TYPE I PLANNING ACTIONS
A. PLANNING ACTION 2005-0007
REQUEST FOR SITE REVIEW FOR THE CONSTRUCTION OF AN APPROXIMATELY 4,417 SQUARE FOOT, TWO-STORY MIXED-USE BUILDING LOCATED WITHIN THE WASHINGTON STREET PROFESSIONAL PLAZA AT 518 WASHINGTON STREET. A MODIFICATION OF THE PREVIOUS FINAL PLAN SUBDIVISION APPROVAL IS REQUESTED TO SHIFT THE SQUARE FOOTAGE AND ASSOCIATED OFF-STREET PARKING BETWEEN LOTS 7 AND 13.
APPLICANT: ARCHITECTURAL DESIGN WORKS.
This action has been postponed.
B. PLANNING ACTION 2004-153 IS A REQUEST FOR A CONDITIONAL USE PERMIT TO LOCATE AN APPROXIMATELY 408 SQUARE FOOT MANUFACTURED DWELLING UNIT AT THE FRONT OF THE PROPERTY LOCATED AT 967 ELKADER STREET TO USE AS AN ACCESSORY RESIDENTIAL UNIT (ARU). IN ADDITION, A SOLAR WAIVER IS REQUESTED TO PERMIT THE STRUCTURE TO CAST A SHADOW ALONG THE NORTH PROPERTY LINE IN EXCESS OF THAT ALLOWED BY ORDINANCE. COMPREHENSIVE PLAN DESIGNATION: SINGLE FAMILY RESIDENTIAL; ZONING: R-1-10; ASSESSOR’S MAP #: 39 1E 16 AD; TAX
APPLICANT: MICHAEL STEELE
Severson said to the west of the parcel there is a small strip (25 feet) between the road improvement and the parcel that is county owned land. He suggested a Condition to have the applicant stake the property, identifying the front property line prior to the first building inspection.
This action was approved.
C. PLANNING ACTION 2005-003
REQUEST FOR A CONDITIONAL USE PERMIT TO CONVERT AN APPROXIMATELY 480 SQUARE FOOT SHOP BUILDING TO AN ACCESSORY RESIDENTIAL UNIT (ARU) LOCATED AT 855 CLAY STREET. COMPREHENSIVE PLAN DESIGNATION: SINGLE FAMILY RESIDENTIAL; ZONING: R-1-5; ASSESSOR’S MAP #: 39 1E 14 BC; TAX
APPLICANT: HEDGES CONSTRUCTION
This action was approved.
D. PLANNING ACTION 2005-00100 IS A REQUEST FOR A MODIFICATION OF A PREVIOUSLY APPROVED FINAL PLAN SUBDIVISION AT
APPLICANT: RUSS DALE
Dotterrer wondered why the lots were already in and now the applicant is requesting moving of property lines. Harris said the changes in the project were discovered when the building permits were reviewed.
Black reported that she drives by and walks by the project daily. She spoke at the public hearing when this subdivision was approved, prior to being appointed to the Planning Commission. After discussion with Chapman and Dotterrer, Black recused herself from this decision.
This action was approved.
IV. TYPE II PUBLIC HEARING
A. PLANNING ACTION 2005-00045
REQUEST FOR A SITE REVIEW APPROVAL TO ADD THREE OFF-STREET PARKING SPACES ON THE EAST SIDE OF THE BUILDING ADJACENT TO ROGUE PLACE, TO RELOCATE THE REFUSE/RECYCLE AREA, AND TO EXPAND THE OUTDOOR PATIO AREA OF THE RESIDENCE ON THE NORTH SIDE OF THE BUILDING FOR THE PROPERTY LOCATED AT 394 E. HERSEY STREET. AN ADMINISTRATIVE VARIANCE TO THE SITE DESIGN AND USE STANDARDS IS REQUESTED TO LOCATE OFF-STREET PARKING BETWEEN THE BUILDING AND
APPLICANT: RICK SCHILLER
Site Visits and Ex Parte Contacts - Chapman, as owner of Ashland Sanitary, spoke to the architect about moving the trash enclosure.
The current parking lot configuration is quite confusing and complicated to maneuver and does not allow access to the east side of the structure. The applicant has submitted a building permit to separate the building into different tenant spaces, but there is currently no access to the east side of the building from the parking lot. One parking space will become
Rogue Place is a dead end street. There are five homes that are directly in the vicinity of this project. The applicant has stated in their findings they will place a restrictive covenant on the commercial space and limit the hours of operation from to , Monday through Saturday to reduce vehicle trips on
There is a tree near the proposed parking spaces that was not identified on the site plan. The Tree Commission discussed it Thursday. The applicant will address this issue in his testimony.
Staff supports moving the recycling and refuse containers. The new location will be screened with a fence-like enclosure.
Staff could not support the extension of the patio area without the information concerning the size and species of the existing tree.
At the time the Staff Report was written, Staff could not support the retaining wall because no elevation had been submitted.
STEVE TERRY, 1016 Aspen Street, Medford, OR, speaking on behalf of Rick Schiller, handed out another site plan. Terry explained the two foot retaining wall (upper left-hand corner of site plan). With regard to the patio expansion, an existing 5.5 inch caliper Thundercloud Plum will remain. They are requesting removal of a tree in the
There is an on-site turnaround. The three parking spaces (bottom right corner of drawing) have not functioned very well. An on-site turnaround hammerhead is proposed with removal of two of the three parking spaces with one space located along the south property line. The refuse facility will be relocated off
The applicant is in agreement with the Staff Report dealing with the restrictive covenant concerning hours of operation.
Black is concerned with cars backing out onto
GARY MOORE, 482 Rogue Place, lives right next to said property. He has not seen the new proposal and asked to look at it. He is representing the other home owners. He does not believe the application meets the Variance from Site Design and Use Standards, B. – “…will not substantially negatively impact adjacent properties.” It sounds like there is going to be business traffic coming into a very tight cul de sac. Even though the hours are limited, it is still more traffic than their street can handle. The five homes have eight children that play in front because there is not yard area in back. The extra traffic and the backing onto Rogue Place will create a serious safety problem because cars and trucks cannot see when backing up. The traffic to the business will consist of people who are not familiar with their street. He doesn’t know the nature of the business and how they will be backing into the street. There is already a lot of congestion.
Staff Response – Harris suggested adding a Condition to address the visibility issue.
Dotterrer asked for clarification of Condition 3.
COMMISSIONERS’ DISCUSSION AND MOTION
Harris said Condition 3 can be revised to read that the landscape installation shall be consistent with the previously approved landscape plan prior to use of the parking area, with the exception of one tree at the south end of the building.
Add Condition 10 – That no obstructions greater than two and one-half feet high, including structures, signs or landscaping, shall be located in the vision clearance areas to the north and south of the parking area on Rogue Place, in accordance with the standards of 18.72.120C. The vision clearance area shall provide a 25 foot line of sight to the north and south. Demonstration of the vision clearance area requirement shall be submitted for review and approval of the Staff Advisor prior to use of the parking area.
Add Condition 11 – That the design of the retaining wall and fencing for the patio on
Add Condition 12 – That a revised landscaping plan including screening for the patio retaining wall facing
Remove the second sentence of Condition 5.
Dotterrer/Black m/s to approve Planning Action 2005-045 with the attached, added and revised Conditions.
V. ADJOURNMENT – The meeting was adjourned at 2:55 p.m.
Respectfully submitted by
Susan Yates, Executive Secretary