Agendas and Minutes

Planning Commission (View All)

Study Session

Minutes
Tuesday, May 25, 2004

ASHLAND PLANNING COMMISSION
STUDY SESSION
MINUTES
MAY 25, 2004

CALL TO ORDER
Chair Russ Chapman called the meeting the Ashland Planning Commission Study Session to order at 7:10 p.m. at the Civic Center Council Chambers, 1175 E. Main Street, Ashland, Oregon.

000 COMMISSIONERS PRESENT: Russ Chapman, Chair
Mike Morris
Dave Dotterrer
John Fields
Olena Black
Marilyn Briggs
NEW MEMBER: Michael Dawkins
ABSENT MEMBER: Kerry KenCairn
Allen Douma
COUNCIL LIAISON: Alex Amarotico (present)
HIGH SCHOOL LIAISON: None
SOU LIAISON: None
STAFF PRESENT: John McLaughlin, Director of Community Development
Bill Molnar, Senior Planner
Sue Yates, Executive Secretary

Chapman introduced newly appointed Planning Commissioner, Michael Dawkins.

McLaughlin introduced the presenters for the evening: Barbara Christensen, City Recorder, Mike Franell, Assistant City Attorney, and Barbara Jarvis, former Planning Commissioner.

I.       PUBLIC MEETINGS GUIDE
Christensen presented a guide to public meetings covering several topics concerning how to conduct a meeting, noticing, minutes, how to make a motion and what constitutes public record and e-mails.

Franell discussed public ethics rules dealing with conflict of interest, including potential conflict of interest and bias.

II.      COMMISSIONERS' RESPONSIBILITIES AND EX PARTE CONTACTS
Barbara Jarvis, former Ashland Planning Commission Chair, reviewed the handout "Making Land Use Decisions" and explained how ordinance criteria have to be met when making land uses decisions and what constituted an ex parte contact.

III.     ANNOUNCEMENT: Planning Commissioner training is scheduled for Friday, June 18, 2004 for 11:30 a.m. at the Community Development and Engineering Services building at 51 Winburn Way in the Siskiyou Room.

IV.     ADJOURNMENT - The meeting was adjourned at 9:05 p.m.

Respectfully submitted,
Susan Yates
Executive Secretary


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